Tender for Providing Tea, Coffee, Snacks, and Meals at Gujarat Green Revolution Company
Progress
Tender Type
Open
Sector
Agriculture and Food
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
This government tender offers an opportunity for experienced catering service providers to supply tea, coffee, snacks, and freshly prepared meals at Gujarat Green Revolution Company Limited (GGRC), Vadodara. The project emphasizes hygienic food preparation, timely service, and compliance with food safety standards. Bidders must submit technical and financial proposals via an online platform before the deadline. The tender aims to select a reliable vendor capable of delivering high-quality catering services to support GGRC’s organizational needs. With a focus on transparency and quality, this tender invites qualified companies to participate in a competitive bidding process for a contract valued between INR 2,00,000 and INR 5,00,000, ensuring a seamless supply of food and beverages in accordance with government procurement norms.
Scope Of Work
• Provide hot beverages such as tea and coffee, prepared freshly at GGRC premises.
• Supply dry snacks (e.g., biscuits, namkeen) and wet snacks (e.g., sandwiches, cut fruits) as per the requirements.
• Serve lunch and dinner that are freshly prepared, hygienic, and in accordance with food safety standards.
• Ensure timely delivery of all food items during specified hours.
• Maintain cleanliness and hygiene of serving areas and utensils.
• Adhere to all safety and health regulations mandated by government authorities.
The process involves:
- Submission of technical and financial bids within the specified deadline.
- Evaluation of technical bids based on compliance with eligibility criteria.
- Opening and assessment of financial bids for qualified vendors.
- Final selection based on evaluation scores and compliance.
| Specification | Details |
|---|---|
| Food Quality | Freshly prepared, hygienic, and compliant with food safety standards |
| Beverage Preparation | Tea and coffee prepared on-site with quality ingredients |
| Snack Options | Variety of dry and wet snacks, as per tender document |
| Delivery Timings | As specified in the tender document |
| Service Area | GGRC premises, Vadodara |
• The selected vendor must provide all necessary equipment and utensils.
• The vendor must ensure proper storage and handling of food items.
• All food items must meet the standards specified in the tender document.
Technical Specifications
| Parameter | Specification |
|---|---|
| Food Safety | Compliant with FSSAI standards |
| Preparation Area | Hygienic, clean, and equipped |
| Delivery Timings | As per schedule specified in tender |
| Equipment | Necessary utensils, containers, and serving ware |
| Certification | Valid food safety and hygiene certificates |
The process involves:
- Inspection of the preparation area.
- Submission of technical bid with supporting documents.
- Technical evaluation based on hygiene, safety, and experience.
- Final approval for financial bid opening.
Financial Requirements
The estimated contract value ranges between INR 2,00,000 to INR 5,00,000, depending on the scope and duration. The financial bid should include a detailed breakdown of costs including food items, beverages, and service charges. Payments will be made as per the schedule outlined in the tender document, typically after submission of invoice and satisfactory service delivery. Bidders must specify unit costs, taxes, and applicable charges. The total bid amount should be inclusive of all applicable taxes and levies. The successful bidder will be required to sign a contract with terms of payment specified in the tender, with a validity of 90 days for offer submission.
Documents 1
Canteen Tender Document.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid food service licenses and certifications.
✓ Must upload proof of Earnest Money Deposit (EMD) of INR 20,000.
✓ Must submit all documents mentioned in the tender document for technical evaluation.
✓ Experience in providing catering services to government or reputed private organizations is preferred.
✓ Financial stability demonstrated through recent financial statements.
| Qualification Requirement | Details |
|---|---|
| Valid Food License | Yes |
| EMD Submission | INR 20,000 in INR |
| Experience | Minimum 2 years in food/catering services |
| Financial Documents | Latest 3 years audited statements |
| Certification | ISO or equivalent food safety standards (if applicable) |
Bidding Process
Process Timeline
Required Forms
Technical
Technical Bid
User Defined Template-Standard
Financial
Financial Bid
User Defined Template-Standard
Required Documents
Stage - Technical Stage
Upload proof of EMD
RequiredUpload all documents mentioned in tender document
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this catering tender at GGRC?
The tender involves providing hot beverages (tea and coffee), dry and wet snacks, and freshly prepared lunch and dinner at GGRC premises. The vendor must ensure timely delivery, maintain hygiene standards, and comply with food safety regulations. The scope includes setup, preparation, serving, and cleanup, with detailed specifications provided in the tender document.
What are the eligibility criteria for bidders?
Bidders must have a valid food license, submit proof of EMD of INR 20,000, and provide all documents specified in the tender. Experience in government or reputed private sector catering is preferred. Financial stability through recent audited statements and relevant certifications like ISO are also required. All eligibility criteria are detailed in the tender document.
How can I participate in the bidding process?
Download the tender document from the official portal, prepare your technical and financial bids, and submit them online before the deadline. Ensure all supporting documents, including EMD proof, are uploaded correctly. Bids will be evaluated based on technical compliance and cost competitiveness. Attend training sessions if needed for online bid submission.
What is the deadline for bid submission?
The last date for bid submission is 27-01-2026 at 5:00 PM. Bids submitted after this deadline will not be considered. Bidders are advised to submit their bids well in advance to avoid last-minute technical issues.
What are the evaluation criteria for selecting the vendor?
Evaluation is based on technical and financial scores. Technical assessment accounts for 60%, focusing on experience, hygiene, and compliance. Financial evaluation accounts for 40%, emphasizing cost competitiveness. Bidders must meet minimum thresholds in technical evaluation to qualify for financial bidding. The highest scoring bid will be selected for award.
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Documents 1
Canteen Tender Document.pdf
TENDER_DOCUMENT