Open Power and Energy NPROCURE

Tender for Consumer Energy Bill Printing Services for Dhrangadhra Division

Bid Publish Date

12-Nov-2025, 3:00 pm

Bid End Date

06-Dec-2025, 6:00 pm

Value

₹9,90,000

Location

SURENDRANAGAR , GUJARAT

Progress

Issue12-Nov-2025, 3:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Power and Energy

Tender Fee

₹885

Contract Form

Works

Completion Period

02  Years

Currency Type

Single

Categories 1

MISCELLANEOUS

This government tender invites qualified vendors to provide Consumer Energy Bill Printing services for various sub-divisional offices under the Dhrangadhra Division of Paschim Gujarat Vij Company Limited. The project involves printing and distribution of energy bills, ensuring accuracy, timely delivery, and compliance with government standards. The tender is open to experienced service providers with relevant credentials, including valid GST registration, PAN, and financial stability. The estimated project value is approximately INR 9.9 lakh, with a completion period of 2 years. Interested bidders must adhere to specified eligibility criteria, submit required documents, and participate through the online procurement portal. This opportunity is ideal for companies specializing in printing services, electrical utility support, and government sector projects seeking reliable and compliant energy billing solutions.

Scope Of Work

The scope of work includes:

  • Printing of consumer energy bills as per specified formats.
  • Ensuring accuracy and confidentiality of billing data.
  • Timely printing and delivery to designated sub-divisional offices.
  • Maintaining quality standards for print clarity and durability.
  • Managing secure handling of sensitive customer information.

The process involves:

  1. Receiving billing data from PGVCL.
  2. Printing energy bills as per approved templates.
  3. Quality checks and verification.
  4. Packaging and dispatch to respective offices.
  5. Confirming delivery and receipt.
Specification Details
Print Material High-quality durable paper
Quantity Based on billing data
Delivery Schedule As per project timeline
Data Security Encrypted handling and confidentiality

Bidders must ensure adherence to all technical and security standards specified in the tender documents.

Technical Specifications

The printing must adhere to:

Parameter Requirement
Print Quality Minimum 600 DPI
Paper Thickness 70-80 GSM
Data Security Encrypted data transfer and handling
Delivery Time Within 7 days after data receipt
Software Compatibility Must support standard formats like PDF, DOCX

Bidders should follow the sequential process:

  1. Submit initial sample print for approval.
  2. Receive billing data from PGVCL.
  3. Conduct quality checks.
  4. Proceed with bulk printing.
  5. Dispatch as per schedule.

All technical standards must comply with government and PGVCL guidelines.

Financial Requirements

The estimated project cost is approximately INR 9.9 lakh. Payment will be made in installments based on project milestones:

Payment Stage Amount Timeline
Initial Advance 10% Upon contract signing
Mid-term Payment 40% After completion of 50% printing
Final Payment 50% After successful delivery and acceptance

Bidders must provide a detailed cost breakdown, including printing, packaging, and delivery charges. All payments are subject to submission of valid invoices and acceptance of work as per the contract terms.

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Eligibility Criteria

✓ Must have valid GST registration and PAN card.
✓ Should possess relevant experience in printing services for government or utility sectors.
✓ Submission of work completion certificates for similar projects.
✓ Financial stability demonstrated through latest solvency certificates (minimum 20% of tender value).
✓ Must have a valid Digital Signature Certificate (DSC) for online bid submission.

Qualification Requirement Details
Experience Minimum 3 years in printing services
Financial Criteria Solvency certificate of at least INR 1,98,000
Certification GST, PAN, DSC
Registration Shop & Establishment Act, ESIC (if applicable)
Other Power of attorney for signing bids (if applicable)

Bidding Process

Process Timeline

1. Primary Stage

08-12-2025 12:00

2. Price Bid

08-12-2025 15:00

Required Forms

Primary

Tender Fee & EMD Details

User Defined Template-Standard

Required

Price

Price Bid For Energy Bill Printing Work

User Defined Template-Secured

Required

Required Documents

Stage - Primary Stage

1

Kindly Attach Aknowledgement/Online Transaction Reciept of Tender Fee .

Required
2

Kindly Attach Aknowledgement/Online Transaction Reciept of EMD .

Required
3

Work Completion certificate (by Order Issuing Authority only) with copies of Work Orders for the similar works executed

4

Memorandum of Association or partnership deed.

Required
5

Document showing P.F. Number obtained by the bidder if eligible

Required
6

Power of attorney if any for signing the bid documents.

Required
7

Latest solvency certificate issued by Nationalized or scheduled bank for a sum of Minimum 20 percent of Tender cost

Required
8

Registration Number under Shop and Estt. Act (If as case may be applicable)

9

Registration under ESIC (If as case may be applicable)

10

GST Registration Certificate in the name of bidder

Required
11

PAN card in the name of bidder

Required
12

Adhar Card (Optional) (In case of Bidding is done on Individual name)

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves providing Consumer Energy Bill Printing services for various sub-divisional offices under Dhrangadhra Division. The scope includes printing, quality assurance, secure handling of customer data, and timely delivery of bills, ensuring compliance with government standards and specifications.

What are the eligibility criteria for bidders?

Bidders must possess valid GST registration, PAN card, and Digital Signature Certificate (DSC). They should have experience in government or utility sector printing projects, demonstrate financial stability through solvency certificates, and submit necessary documents like work completion certificates, registration certificates, and affidavits as specified in the tender.

How can I participate in the tender process?

Interested bidders must download the tender documents from the official portal, attend pre-bid meetings if scheduled, and submit their technical and financial bids online before the deadline. Ensure all mandatory documents are uploaded as per the specified formats and guidelines.

What is the deadline for bid submission?

The last date for bid submission is 19-11-2025 at 18:00 hours. Bids submitted after this deadline will not be considered. Bidders are advised to complete their submissions well in advance to avoid last-minute issues.

What are the payment terms for successful bidders?

Payments will be made in installments based on project milestones:

  • 10% advance upon contract signing.
  • 40% after 50% of printing is completed.
  • Remaining 50% after successful delivery and acceptance.

Invoices must be supported by delivery receipts and work completion certificates, and payments will be processed after verification.

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