Tender for Housekeeping Services at Gujarat National Law University Gandhinagar
Bid Publish Date
06-Oct-2026, 1:00 pm
Bid End Date
21-Oct-2026, 11:30 am
Value
₹3,00,00,000
Location
Progress
This tender opportunity invites experienced service providers to submit bids for providing comprehensive housekeeping services at Gujarat National Law University, Gandhinagar. The project aims to maintain a clean, hygienic, and safe environment across university premises, including classrooms, offices, and common areas. The tender, issued by Gujarat National Law University, offers a significant contract valued at approximately 30 million INR, with a detailed scope covering daily cleaning, waste management, and periodic deep cleaning. Bidders must meet strict eligibility criteria, including submission of tender fee, EMD, and technical documentation demonstrating relevant experience. The process involves multiple stages: primary, technical, and commercial, with evaluation scheduled for late October 2026. This opportunity is ideal for professional cleaning firms seeking government contracts in the education sector, emphasizing quality, safety, and environmental standards. The tender process is managed via the NPROCURE portal, ensuring transparency and efficiency. Interested bidders are encouraged to review all terms and participate before the deadline of October 21, 2026.
Scope Of Work
The selected service provider will be responsible for delivering comprehensive housekeeping services at Gujarat National Law University, Gandhinagar. Key deliverables include:
- Daily cleaning of classrooms, offices, corridors, and common areas
- Waste disposal and recycling management
- Maintenance of washrooms and sanitation facilities
- Floor cleaning, dusting, and surface disinfection
- Periodic deep cleaning and pest control
The process involves:
- Submission of technical and financial bids via the online portal.
- Evaluation of technical submissions based on compliance and supporting documents.
- Commercial bid opening and evaluation.
Specifications for the services include:
| Service Aspect | Requirement |
|---|---|
| Cleaning Frequency | Daily, as per schedule |
| Equipment | Modern cleaning tools and eco-friendly products |
| Staff Qualification | Trained and experienced housekeeping staff |
| Quality Standards | Compliance with local health and safety regulations |
| Reporting | Regular progress and incident reports |
The contractor must ensure adherence to all safety and environmental standards as specified in the tender document.
Technical Specifications
The service provider must use eco-friendly cleaning products and modern equipment. Technical parameters include:
| Parameter | Specification |
|---|---|
| Equipment | Automated scrubbers, vacuum cleaners, eco-friendly mops |
| Cleaning Agents | Approved biodegradable disinfectants |
| Staff Qualification | Trained in hygiene protocols and safety standards |
| Service Frequency | Daily cleaning, deep cleaning quarterly |
| Compliance | Adherence to local health, safety, and environmental regulations |
Procedures involve:
- Inspection of equipment and staff training
- Implementation of cleaning schedules
- Regular quality audits and reporting
- Immediate rectification of issues as identified
Financial Requirements
The total estimated budget for this project is approximately 30 million INR. The financial bid should include a detailed breakdown:
| Cost Component | Estimated Cost (INR) |
|---|---|
| Monthly housekeeping | 2.5 million |
| Deep cleaning | 5 million annually |
| Supplies and materials | Included in the bid |
| Miscellaneous | Contingency funds |
Payment terms are as follows:
- 30% advance upon contract signing
- 50% after mid-term review
- 20% upon successful completion and acceptance
All payments are subject to submission of valid invoices and compliance reports.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹2,500
Contract Form
Service
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
06-10-2026 18:30:00
Document Download End
21-10-2026 17:00:00
Bid Validity
60 Days
Additional Tender Data
Commercial Details
Tender Value
₹3,00,00,000
Bid To RA
No
Item Category
HouseKeeping Services
Authority & Contact
Officer Inviting Bids
Gujarat National Law University
Bid Opening Authority
The Registrar
Address
Attalika Avenue, Knowledge Corridor, Koba, Gandhinagar-382426 (Gujarat), INDIA.
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 1
Tender No. PC - 11-2026 House Keeping Service.pdf
TENDER_DOCUMENT
Categories
9
Bidding Process
Process Timeline
27-10-2026 11:00
27-10-2026 14:00
Required Forms
PRIMARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
TECHNICAL
Technical Submission
User Defined Template-Standard
COMMERCIAL
PROFORMA FOR FINANCIAL BID
User Defined Template-Secured
Price Bid Form
Library-Secured
Required Documents
Stage - PRIMARY STAGE
Provide scan copy of Tender Fee
RequiredProvide scan copy of Tender EMD
RequiredStage - TECHNICAL STAGE
Attach scan copies of Technical Supporting documents as mentioned in Tender Documents
Required🤖 AI-Powered Bidder Prediction
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Eligibility Criteria
✓ Must have valid registration and licenses for housekeeping services.
✓ Must submit a scan copy of Tender Fee (INR 2,500) and EMD (amount as per tender document).
✓ Proven experience in providing housekeeping services to large institutions or government entities.
✓ Financial stability with annual turnover of at least 10 million INR in the last three years.
✓ Attach technical supporting documents as specified in the tender.
| Criterion | Requirement |
|---|---|
| Tender Fee | INR 2,500 paid via online mode |
| EMD | As specified in tender document |
| Experience | Minimum 3 years in institutional housekeeping |
| Financials | Annual turnover ≥ 10 million INR |
| Documentation | Valid registration, licenses, and experience proof |
Bidders must meet all eligibility criteria to qualify for technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for this housekeeping services tender?
The bid submission deadline is 21st October 2026 at 5:00 PM. Bidders must upload all required documents and bid proposals before this time. Late submissions will not be entertained, so early submission is recommended.
What are the eligibility criteria to participate in this tender?
Eligible bidders must have valid registration, submit the tender fee of INR 2,500, provide EMD as specified, and demonstrate experience in institutional housekeeping services for at least 3 years. Financial stability with an annual turnover of at least 10 million INR is also required, along with supporting technical documents.
How will the evaluation of bids be conducted?
Bids will be assessed based on technical competence (50%), financial bid (30%), and compliance with technical specifications (20%). A minimum technical score of 70% is required for qualification. The evaluation process is transparent, with shortlisted bidders possibly called for clarification.
What technical standards must the service provider meet?
The provider must use eco-friendly cleaning products, modern equipment, and ensure staff are trained in hygiene and safety protocols. Regular quality audits and compliance with local health and safety regulations are mandatory. Detailed technical specifications are provided in the tender document.
Who can I contact for support during the bidding process?
Support can be obtained by contacting [email protected] or calling +91-79-40007517, 40007514, 40007515 during office hours. Additionally, free vendor training sessions are held weekly at (n)code solutions, Ahmedabad, to assist bidders with online submission procedures.