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Open State Governments & UT NPROCURE

Tender for LED Screens & Multimedia Systems in Gujarat (2025-26)

Bid Publish Date

25-Apr-2025, 11:00 am

Bid End Date

09-May-2025, 10:30 am

EMD

₹19,000

Value

₹18,03,114

Location

AHMADABAD , GUJARAT

Progress

Issue25-Apr-2025, 11:00 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 3

DISCRETE COMPONENTS ELECTRICAL TELEVISION SUPPLY

The Roads and Buildings Department of Gujarat invites bids for providing temporary LED screens, LED TVs, and multimedia systems for government functions in Ahmedabad, Kheda, and Anand districts for one year (2025-26). The estimated project cost is INR 18.03 Lakhs. Key deliverables include supplying, installing, operating, and maintaining the equipment. Eligible bidders must demonstrate technical expertise, financial capacity, and relevant experience. The bid submission deadline is 2025-05-09.

Scope Of Work

This tender invites bids for providing temporary LED screens, LED TVs, and multimedia systems for various government functions under the Ahmedabad Electrical Division No-2, covering Ahmedabad, Kheda, and Anand districts. The contract duration is one year (2025-26).

  • Key Deliverables:

    1. Supply and installation of LED screens of specified dimensions and resolutions.
    2. Supply and installation of LED TVs with required specifications.
    3. Provision of multimedia systems, including audio and video equipment.
    4. Operation and maintenance of the equipment during government functions.
    5. Dismantling and removal of equipment after each function.

  • Important Considerations:

    1. Bidders can bid for any or all of the specified works.
    2. The successful bidder must complete the work by the intended completion date specified in the contract data.
    3. The terms 'bid' and 'tender' are used interchangeably in the bidding documents.

Technical Specifications

Parameter Requirement
LED Screen Size As per specifications in Annexure-D
LED TV Size As per specifications in Annexure-B
Multimedia System As per specifications in Annexure-C
  • Detailed specifications for the LED screens, TVs, and multimedia systems are provided in the respective annexures.

Financial Requirements

The estimated cost of the project is INR 18.03 Lakhs.

  • Tender Fee: INR 900

  • EMD Amount: INR 19,000

  • Payment Terms: Payment will be made as per the agreed-upon schedule in the contract.

Documents 15

GR AND GST LTR.pdf

TENDER_DOCUMENT

Annexure -D LED.pdf

TENDER_DOCUMENT

Annexure-A LED.pdf

TENDER_DOCUMENT

Annexure-B LED.pdf

TENDER_DOCUMENT

Annexure-C LED.pdf

TENDER_DOCUMENT

BAHENDHARI PATRAK LED SCREEN.pdf

TENDER_DOCUMENT

PQ.pdf

TENDER_DOCUMENT

SCHEDULE A AND B.pdf

TENDER_DOCUMENT

STANDARD BIDDING DOCUMENTS.pdf

TENDER_DOCUMENT

temp conditions LED for Division.pdf

TENDER_DOCUMENT

Tender Documents.pdf

TENDER_DOCUMENT

TENDER NOTIC No. 2 2025-26 Temp LED.pdf

TENDER_DOCUMENT

REVISED Annexure -D LED.pdf

TENDER_DOCUMENT

REVISED PQ.pdf

TENDER_DOCUMENT

REVISED temp conditions LED for Division.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

✓ Valid Business Registration: Must have a valid business registration certificate.
✓ Financial Capacity: Demonstrate sufficient financial capacity to undertake the project.
✓ Technical Expertise: Possess the necessary technical expertise and experience in providing similar services.
✓ Past Performance: Provide evidence of successful completion of similar projects in the past.

Important Note: Joint ventures are eligible to bid, provided each constituent firm meets the qualification requirements and obtains written approval from the Employer.

Criteria Requirement
Bid Capacity Must exceed the total estimated cost of the works.
Experience Proven experience in providing similar services.

Bidding Process

Process Timeline

1. Preliminary Stage

09-05-2025 16:05

2. Commercial Stage

09-05-2025 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly attach Scan copy of Tender fee

Required
2

Bidder Should attach E.M.D. Rs. 19000/- in FDR Form (Not Less then 165 Days)

Required
3

Bidder Should attach Scan copy of Valid G.S.T. Reg. No.

Required
4

Bidder Should attach Scan copy of PAN Card

Required
5

Bidder Should attach Scan copy of Bank Solvency of 20 Percentage Amount put to tender of Nationalized /Schedule Bank of 2025-26.

Required
6

Bidder Should attach Scan copy of Valid Electrical Contractor License [Renewal Receipt of Electrical Contractor is not valid]

Required
7

Bidder Should attach Scan copy of Valid R&B Electrical Registration of E-1 Class and above category [Renewal Receipt of Regiostration is not Valid]

Required
8

Declaration Letter as per Annexure A duly signed and stamped.

Required
9

Bidder must have work experience as follow in Form-3A (Private work, Subleted work not allowed) At least One similar work of having updated completion cost not less than Rs. 10.00,000/- Such Work must have been completed in any one year of last five financial year i.e. From 01/04/2020 till the due date of bid for this work Note: (1) Form -3 (A) consisting multiple works (ARC) and works done at multiple site combined in a single form -3(A) are not allowed. (2) Similar work means LED Screen Videography, Video mixer, Cameras, etc type of works.

Required
10

Annual turnover of any one of the last five financial year from current financial year updated to the current financial year should be more than Rs.40.00 Lakh.(Verified by Authorised C.A. Certificate)

Required
11

Bidder Should attach Annexure - B duly signed and stamped.

Required
12

Bidder Should attach Annexure - C duly signed and stamped.

Required
13

Bidder Should attach Annexure - D duly signed and stamped.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the contract duration?

The contract duration for this tender is one year, covering the period 2025-26.

What are the key deliverables?

**Key deliverables include:

  • Supplying and installing LED screens and TVs.**
  • Providing multimedia systems.
  • Operating and maintaining equipment during events.
  • Dismantling and removing equipment after each function.
What is the eligibility criteria?

Bidders must have:

  • Valid business registration
  • Sufficient financial capacity
  • Relevant technical expertise
  • Proven experience in similar projects
How do I submit my bid?

Submit your technical and price bids electronically on the nprocure website before the deadline.

Who can I contact for more information?

Contact the Executive Engineer or the nProcure support team for any queries.