Tender for Operation & Maintenance of Vapi Sports Complex | Govt Urban Development
Progress
This government tender offers an exciting opportunity for qualified companies to manage and maintain the sports complex owned by Vapi Municipal Corporation, Gujarat. The project focuses on operation, maintenance, and management of sports facilities, promoting community health and recreation. Bidders with experience in sports infrastructure, facility management, and public sector projects are encouraged to participate. The tender process is conducted electronically via the NProcure platform, ensuring transparency and efficiency. The project aims to enhance urban sports infrastructure, support local sports initiatives, and improve community engagement. With a bid validity of 180 days, this tender is ideal for companies seeking to contribute to urban development and sports promotion in Gujarat. Download the detailed tender document, review eligibility criteria, and submit your bid before the deadline to seize this government opportunity.
Scope Of Work
The scope of work for this tender includes the following key responsibilities:
- Operation and maintenance of the sports complex, including daily management, cleanliness, security, and safety protocols.
- Management of sports facilities, including equipment upkeep and scheduling.
- Ensuring compliance with safety standards and government regulations.
- Provision of support services such as visitor management, ticketing, and amenities.
- Reporting and documentation related to facility operations.
The process involves:
- Preparation and submission of technical and financial bids via the designated e-Procurement platform.
- Technical evaluation based on eligibility and technical criteria.
- Commercial evaluation of price bids.
- Final award to the most suitable bidder based on evaluation results.
The project must adhere to the specifications detailed in the tender document, available for download here.
Technical Specifications
The technical specifications for this project include:
| Parameter | Requirement |
|---|---|
| Facility Management | Must include daily cleaning, security, safety, and maintenance |
| Equipment Standards | Comply with national safety and quality standards |
| Reporting | Digital reports on operations, incidents, and maintenance |
| Staff Qualifications | Trained and certified personnel for sports facility management |
The process involves:
- Reviewing the detailed technical specifications in the tender document.
- Ensuring all equipment and staff meet the specified standards.
- Submitting technical compliance documents during bid submission.
Financial Requirements
The estimated project budget ranges between [minimum value] and [maximum value] in Indian Rupees (INR). The financial proposal should include detailed cost breakdowns such as staffing, maintenance, equipment, and miscellaneous expenses. Payment terms are aligned with project milestones, with an initial advance, periodic payments, and a final settlement. The bid must specify the total bid amount, inclusive of all taxes and charges. The financial bid submission is mandatory through the designated e-Procurement portal, and the bid validity period is 180 days from the submission deadline.
Tender Data
Bid Details
Tender Type
Open
Sector
Urban Development
Tender Fee
₹1,770
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
06-10-2026 00:00:00
Document Download End
13-10-2026 00:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Town Planner
Bid Opening Authority
Town Planner
Address
Vapi Municipal Corporation, Behind Vapi Town Police Station, Desaiwad road, Vapi - 396191
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 1
Tender Documets_Sports Complex 2nd.pdf
TENDER_DOCUMENT
Categories
4
Bidding Process
Process Timeline
Required Forms
Technical
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid
User Defined Template-Secured
Required Documents
Stage - Technical Stage
PAN number
RequiredGeneral company information including company name, address, contact details, e-mail-id, name of director
RequiredCertificate of Incorporation in case of pvt.Ltd or limited company profile
Partnership Deed in case of partnership firm
Copy of ITR- last 3 year
RequiredGST registration certificate
RequiredWork order or work completion certification of sports activities managed in last 2 years in private sector/ government/semi government sector etc
RequiredThe bidder submitting the tender will have to submit a self-attested certificate stating that their company is not blacklisted or defaulter anywhere
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have a valid PAN number.
- ✓ Must provide general company information including company name, address, contact details, email ID, and director’s name.
- ✓ Must submit a valid Certificate of Incorporation (for Pvt Ltd or Limited companies) or Partnership Deed (for partnership firms).
- ✓ Must provide copies of ITR for the last 3 years.
- ✓ Must hold a valid GST registration certificate.
- ✓ Must submit work orders or certificates of completion for sports activities managed in the last 2 years, from private or government sectors.
- ✓ Must submit a self-attested certificate stating the company is not blacklisted or a defaulter.
| Criterion | Requirement |
|---|---|
| Company Registration | Valid Certificate of Incorporation or Partnership Deed |
| Financial Standing | Last 3 years ITRs |
| Tax Compliance | GST registration |
| Sector Experience | Work completion certificates |
| Blacklist Status | Self-attested non-blacklist certificate |
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 13th October 2026 at 6:00 PM. Bidders must ensure all documents are uploaded before this time, as late submissions will not be accepted.
What documents are required to participate?
Participants must submit PAN number, company registration certificate, ITR for last 3 years, GST registration, work completion certificates for sports activities, and a non-blacklist certificate. All documents should be self-attested and uploaded electronically.
How can I download the tender documents?
Tender documents are available for free download on the official NProcure portal. Visit the tender link and follow the instructions to access the files.
What is the evaluation process?
Bids are evaluated in two stages: Technical evaluation based on eligibility and experience, followed by Commercial evaluation of price bids. The highest-scoring bid according to the evaluation criteria will be awarded the contract.
Are physical bids accepted?
No, all bids must be submitted electronically through the official e-Procurement portal. Physical submissions are not accepted under any circumstances.