Tender for Renting JCB Machine for Excavation & Earthworks at Veer Narmad South Gujarat University
Progress
This government tender offers an excellent opportunity for construction and equipment rental companies to bid for providing a JCB machine on rent for excavation, earth filling, and leveling at Veer Narmad South Gujarat University, Surat. The project involves a 12-month contract with a focus on quality, safety, and timely completion. Bidders must meet strict eligibility criteria, submit all required documents, and participate through the online NProcure platform. The tender aims to enhance university infrastructure through transparent and competitive bidding, offering a chance for experienced civil contractors and equipment providers to contribute to campus development projects. The process includes technical and financial evaluations, with key deadlines and support available for bidders. This opportunity aligns with the government’s focus on public infrastructure development and education sector enhancement.
Scope Of Work
The selected contractor will be responsible for providing a JCB machine on rent to perform the following activities:
- Excavation for foundation and landscaping
- Earth filling and compaction
- Leveling of grounds and surfaces
- Site clearance and preparation
Key deliverables include:
- Supplying a well-maintained JCB machine as per specifications
- Ensuring operational safety and compliance
- Conducting routine maintenance during the contract period
- Completing work within the specified completion period of 12 months
The process involves:
- Submission of technical and financial bids via the online platform
- Evaluation of technical documents and eligibility
- Opening of financial bids for qualified bidders
- Final award and contract signing
| Specification | Details |
|---|---|
| Machine Type | JCB Excavator 3DX or equivalent |
| Operating Capacity | Minimum 1.5 Cubic meters |
| Fuel Type | Diesel |
| Maintenance | To be handled by contractor |
| Operational Safety | Compliance with safety standards |
The contractor must ensure timely delivery, operational efficiency, and adherence to safety norms throughout the contract duration.
Technical Specifications
The JCB machine must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Model | JCB 3DX or equivalent |
| Operating Capacity | Minimum 1.5 cubic meters |
| Fuel | Diesel |
| Power | Minimum 50 HP |
| Safety Features | Standard safety equipment including ROPS, FOPS |
| Maintenance | To be performed by the contractor, with routine checks and servicing |
The process involves:
- Inspection of equipment before deployment
- Adherence to safety and operational standards
- Routine maintenance and prompt repairs
- Documentation of operational hours and maintenance logs
Bidders must ensure their equipment complies fully with these specifications to qualify for the tender.
Financial Requirements
The estimated budget for this project ranges from ₹10 lakh to ₹15 lakh, based on the scope and duration. The financial bid should include a detailed rate schedule for the rental of the JCB machine, inclusive of all taxes and charges. Payment terms are as follows:
- 30% advance upon contract signing
- 70% after successful completion of work each month
- Final payment after completion and acceptance of the project
Cost Component Amount (₹) Machine Rental (per month) To be quoted Maintenance & Fuel Included in rental Taxes As applicable
Bidders must submit a price bid in the prescribed format, ensuring transparency and competitiveness. The bid should also include a breakdown of costs, terms of payment, and any additional charges.
Tender Data
Bid Details
Tender Type
Open
Sector
Education & Training
Tender Fee
₹1,062
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
19-08-2026 09:00:00
Document Download End
05-09-2026 18:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Other Services
Authority & Contact
Officer Inviting Bids
The Registrar
Bid Opening Authority
The Registrar, Veer Narmad South Gujarat University, Surat.
Address
University Campus, Udhna-Magdalla Road, Surat-395007, Gujarat, India
Contact Details
[email protected]/ 02612203042
Authority Records
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Documents 1
TENDER FOR JCB MACHINE ON RENT ANNUAL BASE.pdf
TENDER_DOCUMENT
Categories
12
Bidding Process
Process Timeline
12-09-2026 11:00
14-09-2026 11:00
Required Forms
Technical
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
commercial
Price BID
User Defined Template-Secured
Required Documents
Stage - Technical stage
Annexure I - Declaration of Average Annual Turnover & Exemption Eligibility
RequiredAnnexure II - Declaration of Past Supply / Work / Service Experience & Exemption Eligibility
RequiredAnnexure III - EMD Submission or Exemption Declaration
RequiredTender Fee (Inclusive GST) Demand Draft (DD)
RequiredAnnexure IV -Bidder Information & Acceptance
RequiredSelf-attested copy of PAN Card
RequiredSelf-attested copy of GST Registration Certificate
RequiredCancelled Cheque (for Bank Verification)
RequiredMSME / NSIC / DPIIT Startup Certificate (if applicable)
RequiredAny other document specifically required under the tender conditions
RequiredAnnexure V -Consolidated Self-Declaration (All Part)
RequiredAnnexure VI -Price Reasonability Certificate
RequiredAnnexure VII -Bid-Specific Requirements / Additional Eligibility Requirements
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
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Eligibility Criteria
✓ Must have a minimum annual turnover of ₹50 lakh in the last three financial years.
✓ Proven experience in providing similar equipment for government or institutional projects.
✓ Valid registration and licenses for equipment rental services.
✓ Submission of all required documents, including:
- Annexure I: Declaration of Turnover & Exemption Eligibility
- Annexure II: Past Supply/Work Experience
- Annexure III: EMD Submission or Exemption
- Demand Draft for Tender Fee
- Annexure IV: Bidder Information & Acceptance
- Self-attested PAN Card and GST Registration Certificate
- Cancelled Cheque for bank verification
- MSME/NSIC/DPIIT Startup Certificate (if applicable)
- Other documents as specified in tender conditions
✓ Bidders must meet the technical and financial eligibility as per the detailed tender requirements.
| Qualification Criteria | Details |
|---|---|
| Minimum Turnover | ₹50 lakh annually |
| Experience | At least 2 similar projects in last 3 years |
| Valid Certification | PAN, GST, MSME/NSIC (if applicable) |
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of work for this tender?
This tender involves providing a JCB machine on rent for excavation, earth filling, leveling, and site clearance at Veer Narmad South Gujarat University. The contractor must supply a well-maintained machine, perform routine maintenance, and complete the work within 12 months. The scope includes ensuring safety standards and operational efficiency throughout the contract period.
What are the eligibility criteria for bidders?
Bidders must have a minimum annual turnover of ₹50 lakh, relevant experience in similar projects, valid registration and licenses, and submit all required documents such as PAN, GST registration, MSME/NSIC certificates (if applicable), and a valid EMD or exemption declaration. Technical and financial eligibility are mandatory for participation.
How can I submit my bid?
Bids must be submitted electronically via the NProcure platform. Bidders should register, download the tender document, and upload all required technical and financial documents before the deadline of 05-09-2026 at 6:00 PM. Physical submissions are not accepted. Support is available through the vendor training sessions.
What are the key dates for this tender?
The bid submission starts on 19-08-2026 at 09:00 AM and ends on 05-09-2026 at 6:00 PM. Technical evaluation is scheduled for 12-09-2026 at 11:00 AM, followed by commercial evaluation on 14-09-2026 at 11:00 AM. The expected award notification date is 16-09-2026. All deadlines are strict.
Who can I contact for support or queries?
For assistance, contact [email protected] or call 0261-2203042. Support is available during office hours. Bidders can also attend vendor training sessions every Saturday at (n)code solutions, Ahmedabad, for guidance on the online bidding process.