Open Power and Energy NPROCURE

Tender for Routine Fire Safety System Maintenance & Fire Extinguisher Refilling - DGVCL Surat

Bid Publish Date

22-Dec-2025, 6:05 pm

Bid End Date

19-Jan-2026, 6:00 pm

Location

SURAT , GUJARAT

Progress

Issue22-Dec-2025, 6:05 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 13

ALARM SYSTEMS SERVICES STALL AND SHOP LICENSE WATER LEVEL RECORDER CHROMATOGRAPHY REFRIGERATORS OTHER SERVICE FIRE FIGHTING EQUIPMENT FIRE SUPPRESSION SYSTEM FIRE EXTINGUISHERS FIRE PREVENTION FLAME DETECTORS FIRE PREVENTION EQUIPMENTS ALARM CHAIN

This government tender offers a unique opportunity for qualified fire safety service providers to participate in the routine operation and maintenance of fire hydrant and alarm systems at DGVCL's Surat corporate campus. The project involves refilling fire extinguishers, replacing fire balls, obtaining fire NOC, and deploying trained personnel to ensure compliance with fire safety regulations. The tender aims to enhance fire preparedness and safety standards across all premises. Bidders must meet specific eligibility criteria, including valid GST registration, experience, and technical capabilities. The process involves online submission, technical evaluation, and final price bid opening scheduled in January 2026. This is an open tender conducted via e-Procurement, emphasizing transparency and efficiency. The estimated project value ranges from ₹10 lakh to ₹15 lakh, with payments based on milestones. Interested companies specializing in fire safety, building maintenance, and safety equipment are encouraged to participate and contribute to public safety infrastructure development.

Scope Of Work

The selected bidder will be responsible for the following:

  • Routine Operation and Maintenance of Fire Hydrant & Fire Alarm Systems at all premises within DGVCL's Surat corporate campus.
  • Refilling of Fire Extinguishers as per safety standards.
  • Replacement of Fire Balls to ensure effective fire detection.
  • Obtaining Fire No Objection Certificate (NOC) from relevant authorities.
  • Deployment of Trained Fire Safety Personnel at all designated locations.

The process involves:

  1. Conducting initial site assessment.
  2. Performing scheduled maintenance as per guidelines.
  3. Replenishing fire extinguishers and replacing fire balls.
  4. Coordinating with authorities for fire NOC.
  5. Documenting and reporting maintenance activities.
Key Deliverables Specifications
Fire Hydrant System Regular inspection, testing, and refilling
Fire Alarm System Functional testing and calibration
Fire Extinguisher Refill As per safety standards
Fire NOC Timely procurement and documentation
Trained Personnel Deployment of certified fire safety staff

The contractor must adhere to all safety regulations and provide necessary documentation for compliance.

Technical Specifications

Parameter Requirement
Fire Hydrant System Must comply with IS 2190 standards
Fire Alarm System Must be compatible with existing infrastructure
Fire Extinguishers Must be of approved type and refillable
Personnel Certification Trained and certified fire safety personnel

Process steps include:

  • Inspection and assessment of existing systems.
  • Implementation of maintenance schedules.
  • Certification and documentation of compliance.
  • Submission of technical reports and certificates.

Financial Requirements

The estimated budget for this project ranges between ₹10 lakh to ₹15 lakh, depending on scope and scope extensions. The cost breakdown includes:

Item Cost (₹)
Fire hydrant maintenance 40%
Fire alarm system servicing 30%
Fire extinguisher refilling 20%
Miscellaneous and contingency 10%

Payments will be made in installments based on milestones achieved, with a final payment upon completion and certification. Bidders must submit a detailed financial proposal aligned with the tender guidelines.

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Eligibility Criteria

✓ Must have valid GST Registration Certificate.
✓ Must submit proof of Tender Fee and EMD paid receipt.
✓ Must attach scanned copies of all tender documents as per tender requirements.
✓ Must provide dual seal & sign on all annexures.
✓ Must demonstrate relevant experience in fire safety system maintenance.

Financial Qualification Criteria
Minimum average annual turnover of ₹50 lakh over the last 3 years
No pending legal disputes related to fire safety services

✓ Bidders must meet all technical and financial criteria to qualify for the technical evaluation stage.

Bidding Process

Process Timeline

1. Preliminary Stage

20-01-2026 11:00

2. Technical Stage

21-01-2026 11:00

3. Price Bid

01-02-2026 11:00

Required Forms

Preliminary

Tender Fee RTGS/NEFT_Online Form

User Defined Template-Standard

Required

EMD RTGS/NEFT_Online Form

User Defined Template-Standard

Required

Technical

Annexure II_Undertaking

User Defined Template-Standard

Required

ANNEXURE – III_Deviation

User Defined Template-Standard

Required

Technical Stage

User Defined Template-Standard

Required

Price

Price Bid_Fire

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Attach Scan copy of Tender Fee and EMD paid receipt - proof of payment

Required
2

Attach Scan Copy of GST Registration Certificate

Required

Stage - Technical Stage

1

All Tender Documents as per tender required to be attached

Required
2

All Anexures dual seal & sign as per tender documents

Required
3

All other required documents as per tender1

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this fire safety maintenance tender?

The final submission deadline is 19th January 2026 at 6:00 PM. Bidders must upload all required documents and proposals before this time to be eligible for evaluation.

What documents are required for bid eligibility?

Bidders must submit:

  • Proof of Tender Fee and EMD payment receipts
  • Valid GST Registration Certificate
  • All tender documents as specified, including dual seal & sign on annexures
  • Relevant experience certificates and technical certifications
    Ensure all documents are scanned and uploaded in the prescribed format.
How will the evaluation of bids be conducted?

Evaluation will be based on technical competence (40%), experience (30%), financial offer (20%), and eligibility compliance (10%). Bids must meet minimum thresholds to qualify for financial evaluation. The process emphasizes transparency and fairness.

What is the scope of work involved in this tender?

The scope includes operation and maintenance of fire hydrant & alarm systems, refilling extinguishers, replacing fire balls, obtaining fire NOC, and deploying trained personnel across DGVCL's Surat campus. The contractor must ensure compliance with safety standards and timely reporting.

Who can I contact for technical support or clarifications?

For support, contact Add. Chief Engineer (P), DGVCL via email at [email protected]. Support is available during office hours, and bidders are encouraged to attend vendor training sessions held every Saturday at (n)code solutions, Ahmedabad.