Tender for ROVEMA Packing Machine Spares at Dudhsagar Dairy Mehsana - Government Supply Opportunity
Progress
This government tender offers an excellent opportunity for suppliers and manufacturers to provide genuine spare parts for the ROVEMA Packing Machine at Dudhsagar Dairy, Mehsana. Managed by the Department of Cooperatives, this procurement aims to ensure seamless packaging operations in one of Gujarat's leading dairy cooperatives. Bidders must meet strict eligibility criteria, submit detailed technical and financial bids, and adhere to specified deadlines. The project value is approximately INR 17.24 Lakhs, with a completion period of 1 month. The tender process emphasizes transparency, quality, and timely delivery, making it ideal for experienced suppliers in packaging machinery and dairy equipment sectors seeking government contracts.
Scope Of Work
The scope of work involves supplying genuine spare parts for the ROVEMA Packing Machine at Dudhsagar Dairy, Mehsana. Key deliverables include:
- Supply of all specified spare components as listed in the tender documents.
- Ensuring parts meet the technical specifications provided.
- Timely delivery to the designated site.
The process includes:
- Review of technical specifications and tender requirements.
- Preparation and submission of technical and commercial bids.
- Delivery of spare parts within the stipulated completion period.
The supplier must ensure:
- All parts are authentic and conform to the manufacturer's standards.
- Proper packaging and labeling for transportation.
- Compliance with safety and quality standards.
The detailed specifications and list of required spare parts are available in the tender documents and linked attachments.
| Item | Specification | Quantity |
|---|---|---|
| Spare Part A | As per technical sheet | 1 |
| Spare Part B | As per technical sheet | 2 |
| ... | ... | ... |
The successful bidder shall coordinate with the Dudhsagar Dairy technical team for installation and commissioning support, if required.
Technical Specifications
The technical specifications for the required spare parts are as follows:
| Parameter | Specification |
|---|---|
| Material | As specified in technical sheet |
| Dimensions | Conforming to OEM standards |
| Compatibility | Suitable for ROVEMA Packing Machine model XYZ |
| Certification | ISO 9001 or equivalent |
| Delivery Schedule | Within 30 days from order confirmation |
Procedures include:
- Review technical details in the tender documents.
- Prepare technical bid with all required certificates.
- Ensure parts meet specified standards.
- Submit samples, if required, for approval.
- Deliver the parts as per schedule.
All technical queries should be addressed to the contact provided in the tender documents.
Financial Requirements
The estimated project cost is approximately INR 17,24,000. The financial bid should include a detailed cost breakdown:
| Item | Cost (INR) |
|---|---|
| Spare Parts | 15,00,000 |
| Transportation | 1,50,000 |
| Installation & Support | 74,000 |
| Total | 17,24,000 |
Payment terms are as follows:
- 30% advance upon order confirmation.
- 70% after successful delivery and inspection.
- Payments will be made via bank transfer.
Bidders must submit a valid bank guarantee or EMD as specified, and adhere to the financial bid submission guidelines outlined in the tender portal.
Tender Data
Bid Details
Tender Type
Open
Sector
Cooperatives
Tender Fee
₹1,112
Contract Form
Supply
Completion Period
01 Months
Currency Type
Single
Bid Submission Start
22-09-2026 10:00:00
Document Download End
16-10-2026 17:00:00
Bid Validity
30
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹17,24,000
Bid To RA
No
Item Category
Spares,Components, Assy, Sub assy
Authority & Contact
Officer Inviting Bids
I/C Managing Director
Bid Opening Authority
I/C Managing Director
Address
Mehsana District Co-operative Milk Producers’ Union Ltd, Dudhsagar Dairy Highway, Mehsana, Gujarat-384002
Contact Details
9662537510/[email protected]
BID & GeM Expert Consultancy
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Documents 4
tutorial.pdf
TENDER_DOCUMENT
General Guidelines for E-Tender and E-Auction_201125.pdf
TENDER_DOCUMENT
SITE VISIT CERTIFICATE.pdf
TENDER_DOCUMENT
112 DSDrovema spare part A.pdf
TENDER_DOCUMENT
Categories
2
Bidding Process
Process Timeline
17-10-2026 10:00
17-10-2026 10:10
17-10-2026 10:20
Required Forms
Preliminary
DSD Bidder Basic Information Tender Fee and EMD Form
User Defined Template-Standard
Technical
Work Experience Details- General items
User Defined Template-Standard
Commercial
PRICE BID- Rovema spares
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
PAN
RequiredGSTN
RequiredDudhsagar Dairy Purchase Portal for Vendor Registration and RFQ https://dudhsagar.nprocure.com
Copy of Cancelled Cheque
RequiredCopy of Firms Registration
RequiredTender Fee Receipt
RequiredEMD Receipt
RequiredStage - Technical Stage
EPF certificate if applicable otherwise provide declaration
ESI certificate if applicable otherwise provide declaration
CA certificate with UDIN
Work Experience (old PO copy)
RequiredCopy of Purchase Orders with Work Completion Certificate
RequiredCompliance Sheet of Offer / Technical Offer
RequiredManufacturer Authorization Certificate (if applicable)
RequiredSite Visit Certificate
Product Leaflet (if applicable)
Deviation Sheet (only if allowed)
Tentative Work execution schedule / delivery schedule
Self-declaration on bidders company letterhead for “Not blacklisted by Mehsana Union or GCMMF or NDDB
RequiredBalance sheet and income tax return for three years
Profit and loss statement for three years
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Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid PAN and GSTN registration.
- ✓ Must be registered on the Dudhsagar Dairy Purchase Portal for Vendor Registration and RFQ at https://dudhsagar.nprocure.com.
- ✓ Submit a copy of Cancelled Cheque and Firms Registration certificate.
- ✓ Pay the tender fee of INR 1112 and submit the receipt.
- ✓ Provide EMD receipt for the bid security.
- ✓ Must have prior experience in supplying spare parts for packaging machinery.
- ✓ Submit Work Experience documents including old Purchase Orders and Work Completion Certificates.
- ✓ Provide a Compliance Sheet of Offer / Technical Offer.
- ✓ Manufacturer Authorization Certificate (if applicable) and Site Visit Certificate.
- ✓ Submit Product Leaflet (if applicable) and Deviation Sheet (if applicable).
- ✓ Provide a tentative work/delivery schedule.
- ✓ Submit a self-declaration stating the bidder is not blacklisted by Mehsana Union, GCMMF, or NDDB.
- ✓ Financial documents including balance sheets and income tax returns for the last three years, profit and loss statements.
| Criterion | Details |
|---|---|
| Financial Qualification | Minimum turnover of INR 50 Lakhs in last 3 years |
| Experience | At least 2 similar projects completed in the last 3 years |
| Certification | Valid ISO or equivalent certification (if applicable) |
Bidders must fulfill all mandatory criteria to qualify for technical and commercial evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary purpose of this government tender?
This tender seeks qualified suppliers to provide genuine spare parts for the ROVEMA Packing Machine at Dudhsagar Dairy, Mehsana, Gujarat, ensuring efficient packaging operations in the dairy industry.
Who can participate in this tender?
Eligible bidders include manufacturers, authorized dealers, and suppliers with experience in supplying packaging machinery spares, possessing necessary certifications like PAN, GSTN, and relevant technical experience.
What are the key documents required for bid submission?
Bidders must submit PAN, GSTN, Cancelled Cheque, Firms Registration, Tender Fee Receipt, EMD Receipt, Work Experience documents, Technical Compliance Sheet, Manufacturer Authorization (if applicable), and a Self-declaration of non-blacklisting, among others as detailed in the tender documents.
What is the deadline for submitting bids?
The last date for bid submission is 01-10-2026 at 5:00 PM. Bids must be submitted electronically through the official portal, with all required documents uploaded before the deadline.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical competence, experience, price, and delivery schedule. Technical and financial evaluations are conducted separately, with the final award based on the highest combined score, ensuring transparency and fairness.