Custom Bid for Services - Comprehensive outcome and activity based outsourcing of housekeeping san
Eastern Railway
Posted:
25 November 2024
Closed:
16 December 2024
GEM
Open State Governments & UT NPROCURE
Tender for Sanitizing and Housekeeping Services at GPPC-GSEG Office Premises
Bid Publish Date
09-Feb-2026, 3:00 pm
Bid End Date
07-Mar-2026, 3:00 pm
Value
₹36,00,000
Location
Progress
Issue09-Feb-2026, 3:00 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹2,360
Contract Form
Works
Completion Period
2 Years
Currency Type
Single
Categories
9
This government tender offers an excellent opportunity for experienced cleaning and sanitation companies to provide sanitizing and housekeeping services at GPPC-GSEG Office premises in Gandhinagar, Gujarat. The project involves comprehensive cleaning, disinfection, and supply of consumables over a 2-year contract with an estimated value of ₹36,00,000. Bidders must meet strict eligibility criteria, submit technical and financial proposals online, and adhere to specified deadlines. The process emphasizes transparency, quality standards, and timely delivery, making it ideal for companies seeking to partner with government organizations in Gujarat. The tender includes detailed scope, technical specifications, and evaluation criteria, ensuring a fair and competitive bidding environment.
Scope Of Work
The selected service provider will be responsible for:
- Providing sanitizing and housekeeping services at GPPC-GSEG Office premises.
- Supplying all necessary cleaning consumables, disinfectants, and equipment.
- Performing daily cleaning of office spaces, restrooms, and common areas.
- Ensuring adherence to health and safety standards.
- Maintaining hygiene standards as per government guidelines.
Process for service delivery:
- Conduct initial assessment and prepare a cleaning plan.
- Deploy trained housekeeping staff.
- Perform daily cleaning and sanitization as per schedule.
- Monitor quality and hygiene standards regularly.
- Submit periodic reports and compliance documentation.
Key deliverables include:
| Service | Frequency |
|---|---|
| General cleaning | Daily |
| Disinfection of surfaces | Twice daily |
| Waste disposal | Daily |
| Supply of consumables | Weekly |
| Inspection and reporting | Monthly |
The service provider must ensure timely supply of consumables and maintain high standards of hygiene throughout the contract period.
Technical Specifications
The service provider must adhere to the following technical parameters:
| Parameter | Requirement |
|---|---|
| Cleaning Equipment | Modern, eco-friendly cleaning tools and machinery |
| Disinfectants | Approved by health authorities, effective against pathogens |
| Staff Qualification | Trained personnel with proper uniforms |
| Safety Standards | Compliance with OSHA and local safety regulations |
Sequential process for technical compliance:
- Submit detailed technical proposal.
- Demonstrate equipment and staff qualifications.
- Undergo technical evaluation.
- Obtain approval before commencement of services.
All technical documents must be uploaded in the prescribed format and verified before the award of contract.
Financial Requirements
The estimated project cost is approximately ₹36,00,000. The financial bid should include a detailed breakdown:
| Cost Component | Amount (₹) |
|---|---|
| Monthly Service Charges | 1,50,000 |
| Consumables & Supplies | 60,000 |
| Miscellaneous Expenses | 30,000 |
| Total Estimated Cost | 36,00,000 |
Payment terms are as follows:
- 30% advance payment upon contract signing.
- 40% after completion of 6 months.
- Remaining 30% after project completion.
Bidders must submit a financial bid in the prescribed format, ensuring transparency and compliance with tender guidelines.
Documents 1
2026 02 09 Tender for Sanitizing Services.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid registration and licenses for providing cleaning and sanitation services.
- ✓ Must have prior experience in government or large corporate cleaning projects.
- ✓ Must submit the tender fee of ₹2360 and EMD as specified.
- ✓ Must upload supporting documents as specified in the tender document.
| Qualification Criteria | Details |
|---|---|
| Experience | Minimum 3 years in sanitation services |
| Financial Strength | Annual turnover of at least ₹50 lakhs in the last 3 years |
| Certifications | Valid ISO or equivalent certification for quality standards |
| Document Submission | Tender fee, EMD, technical and financial documents |
Important: Bidders must meet all eligibility requirements to qualify for technical evaluation.
Bidding Process
Process Timeline
1. Primary Stage
07-03-2026 16:00
2. Techncial Stage
07-03-2026 16:05
3. Commercial Stage
07-03-2026 16:10
Required Forms
Primary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Basic Information
User Defined Template-Standard
Techncial
Technical Submission.
User Defined Template-Standard
Check List
User Defined Template-Standard
Commercial
Price Bid
User Defined Template-Secured
Required Documents
Stage - Primary Stage
1
Upload scan copy of Tender fee and EMD DD
RequiredForm - Basic Information
1
Attach scan copy of all technical supporting documents as mentioned in tender documents
RequiredStage - Techncial Stage
1
Upload supporting documents as asked in tender document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 27th February 2026 at 3:00 PM. Bidders must upload all required documents and complete submissions before this time, as late bids will not be accepted.
What documents are required to participate?
Participants must upload the Tender Fee and EMD DD scan copies during the primary stage. Additionally, supporting documents as specified in the tender, including technical and financial proposals, must be submitted online as per the guidelines.
How will the evaluation process be conducted?
Evaluation involves technical and financial assessments. Technical bids are scored based on experience, certifications, and compliance, while financial bids are evaluated for competitiveness. The highest combined score will determine the successful bidder.
Are physical bids accepted for this tender?
No, physical bids are not accepted. All submissions must be made electronically via the official portal, ensuring a transparent and efficient process.
What are the eligibility criteria for bidders?
Bidders must have minimum 3 years of experience, valid licenses, and an annual turnover of at least ₹50 lakhs. They must also submit all required documents, including tender fee, EMD, and technical certifications, to qualify for evaluation.
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Documents 1
2026 02 09 Tender for Sanitizing Services.pdf
TENDER_DOCUMENT