Tender for Hiring Mahindra Bolero Camper with FRP Ladder in Deesa, Gujarat
Bid Publish Date
28-Mar-2025, 8:30 am
Bid End Date
05-May-2025, 9:30 am
EMD
₹20,000
Value
₹15,49,991
Location
Progress
This government tender offers a unique opportunity for vehicle suppliers to provide Mahindra Bolero Camper vehicles with FRP ladders for Deesa Town Subdivision, Gujarat. Managed by Uttar Gujarat Vij Company Limited (UGVCL), the project aims to enhance utility and maintenance operations over a 3-year period. Bidders must meet strict eligibility criteria, submit technical and financial documents, and adhere to the outlined procurement process. The tender emphasizes transparency, technical excellence, and cost competitiveness, with detailed specifications for latest model vehicles (2022). The project value is estimated at approximately INR 15.5 lakh, with a bid validity of 120 days. Interested companies should download the tender documents, participate in vendor training sessions, and submit their bids electronically before the deadline of May 5, 2025. This is an excellent opportunity for vehicle suppliers and service providers to collaborate with a leading government utility in Gujarat, ensuring reliable transportation support for utility operations in Deesa.
Scope Of Work
The scope of this tender involves providing Mahindra Bolero Camper vehicles with FRP ladders of the latest 2022 model for use in Deesa Town Subdivision. Key deliverables include:
- Supply of Mahindra Bolero Camper vehicles as per specifications.
- Installation and provision of FRP ladders suitable for utility operations.
- Maintenance and timely servicing of vehicles during the contract period.
- Compliance with safety and technical standards outlined in tender documents.
The process involves:
- Bid submission through the official portal.
- Preliminary evaluation based on submitted documents.
- Commercial evaluation of price bids.
- Final selection and contract signing.
Specifications comparison:
| Parameter | Specification |
|---|---|
| Model Year | 2022 (Latest Model) |
| Vehicle Type | Mahindra Bolero Camper |
| Equipment | FRP Ladder |
| Duration | 3 Years |
| Estimated Cost | Approx. 15,50,000 INR |
The vendor must ensure all vehicles meet the specified standards and deliver within the stipulated completion period of 36 months.
Technical Specifications
| Parameter | Specification |
|---|---|
| Vehicle Model | Mahindra Bolero Camper 2022 (Latest Model) |
| Engine Power | As per manufacturer standards |
| Load Capacity | Appropriate for utility operations |
| Equipment | FRP Ladder securely mounted |
| Certification | Must conform to Gujarat State transport standards |
Sequential process for technical compliance:
- Submit vehicle specifications and certifications.
- Demonstrate compliance with safety standards.
- Provide proof of vehicle registration and model year.
- Undergo inspection if required by the technical committee.
All technical details must be submitted in the prescribed format and meet the minimum standards specified in the tender documents.
Financial Requirements
The estimated project cost is approximately 15,49,991 INR, with a mandatory earnest money deposit (EMD) of 20,000 INR. The financial bid should include:
| Cost Component | Amount (INR) |
|---|---|
| Vehicle Cost | As per quotation |
| Installation & Equipment | Included in vehicle cost |
| Maintenance | During the contract period |
Payment terms:
- 30% advance upon contract signing.
- 40% after delivery and inspection.
- Remaining 30% after successful completion and acceptance.
Bidders must submit a detailed financial proposal along with supporting documents as per tender guidelines.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,180
Contract Form
Works
Completion Period
36 Months
Currency Type
Single
Bid Submission Start
28-03-2025 14:00:00
Document Download End
05-05-2025 15:00:00
Bid Validity
120
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Electrical Works
Authority & Contact
Officer Inviting Bids
Executive Engineer UGVCL, Deesa-1 Division Office
Bid Opening Authority
Executive Engineer UGVCL, Deesa-1 Division Office
Address
UGVCL Division Office No-1 Deesa Dist: Banaskantha-385535
Contact Details
9925212186
Authority Records
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Documents 1
SNR-02 DSA-01-DO-14-2024-25 (DEESA-T FRP).pdf
TENDER_DOCUMENT
Bidding Process
Process Timeline
08-05-2025 12:00
08-05-2025 12:30
Required Forms
PRELIMINARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Stage - PRELIMINARY STAGE
AS PER TENDER NORMS
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
RequiredForm - Emd Fee Form
Provide any proof of EMD Document
Required
Eligibility Criteria
✓ Must have valid registration and certification for vehicle supply and maintenance.
✓ Proven experience in supplying utility vehicles, preferably Mahindra models.
✓ Financial stability with minimum turnover as specified in the tender documents.
✓ Must submit all required documents for preliminary verification, including:
| Document | Details |
|---|---|
| Tender Fee Proof | Proof of payment of 1180 INR tender fee |
| EMD Proof | Valid EMD of 20,000 INR |
| Certification | Valid certificates as per tender norms |
✓ Bidders must have a valid Digital Signature Certificate (DSC) for online submission.
✓ Compliance with all safety, technical, and environmental regulations applicable in Gujarat.
✓ The bidder should not have been blacklisted or debarred by any government agency.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 5th May 2025 at 3:00 PM. Bidders must upload all required documents and bid proposals before this time through the official e-procurement portal. Late submissions will not be accepted under any circumstances.
What documents are required to participate in this tender?
Participants must submit:
- Proof of tender fee payment (INR 1180)
- Valid EMD of INR 20,000
- Certification documents as per tender norms
- Vehicle specifications and registration certificates
- Digital Signature Certificate (DSC) for online signing
- Any additional documents specified in the tender notice.
Ensure all documents are uploaded in the prescribed format before the deadline.
How will the evaluation of bids be conducted?
Bids will undergo a two-stage evaluation: preliminary verification of documents and technical compliance, followed by commercial (price) evaluation. The technical assessment accounts for 50% of the total score, focusing on vehicle quality and certification. The commercial evaluation accounts for 30%, emphasizing cost competitiveness. The highest-scoring bid meeting all criteria will be awarded the contract.
Can I attend the vendor training sessions?
Yes, free vendor training sessions are organized every Saturday at (n)code Solutions, Ahmedabad. These sessions provide guidance on online bidding procedures, document preparation, and digital certificate procurement. Attendance is highly recommended for new bidders to ensure smooth participation.
What are the technical specifications for the vehicles?
The vehicles must be Mahindra Bolero Camper 2022 (latest model) equipped with FRP ladders suitable for utility operations. They should meet Gujarat state transport standards, have appropriate load capacity, and be compliant with safety regulations. Details are provided in the tender document, and vehicles will be subject to inspection before approval.