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Open Power and Energy NPROCURE

Tender for Providing Annual Housekeeping & Cleaning Services for Surat-R Circle 2025-27

Bid Publish Date

14-Feb-2026, 6:30 pm

Bid End Date

05-Mar-2026, 6:00 pm

Value

₹60,90,947

Location

SURAT , GUJARAT

Progress

Issue14-Feb-2026, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹5,900

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 10

SUPERVISORY CONTROL TELEMETRY CLEANING WORK WIND MILL ENERGY PROJECT SMART GRID CABIN HOSPITALITY RELATED SERVICES MASTER CONTROLLER AUTOMATION EQUIPMENT SCADA

This government tender offers an exciting opportunity for experienced cleaning service providers to secure a contract for annual housekeeping and cleaning services at multiple facilities under Surat-R Circle, Gujarat. The project spans 24 months (2025-27), with a total estimated value of INR 60.90 Lakhs. Bidders must meet strict eligibility criteria, including submission of tender fee, EMD, and technical documents. The scope encompasses cleaning offices, laboratories, police stations, and stores, ensuring compliance with government standards for hygiene and safety. The procurement process involves multi-stage evaluation—preliminary, technical, and commercial—culminating in the award to the most qualified bidder. This tender is ideal for firms with proven experience in government sector cleaning projects, equipped with trained manpower and eco-friendly cleaning supplies. Participation offers a chance to contribute to Gujarat’s public infrastructure, supporting the government’s commitment to cleanliness and sanitation in public facilities.

Scope Of Work

The selected contractor will be responsible for providing comprehensive housekeeping and cleaning services at the following locations:

  • Surat-R Circle Office and associated facilities
  • Kapodara Sdn
  • Cash Cabin
  • MT Lab
  • HiTech Lab CCC
  • SCADA
  • GUVNL Police Station
  • Tapi Store

Key deliverables include:

  • Daily cleaning and sanitation of all designated premises
  • Waste disposal and management
  • Maintenance of cleanliness standards as per government guidelines
  • Provision of cleaning supplies and manpower

Process for service delivery:

  1. Conduct initial assessment and prepare a detailed cleaning plan
  2. Mobilize trained cleaning staff and necessary equipment
  3. Execute cleaning activities as per schedule
  4. Regular supervision and quality checks
  5. Submit periodic reports to the designated authority
Facility Specific Requirements
Office Buildings Daily cleaning, dusting, waste removal
Laboratories Special handling for lab equipment, chemical waste
Police Station High-security cleaning protocols
Stores Inventory management of cleaning supplies

Standards & compliance: All services must comply with local health and safety regulations, and the contractor must ensure staff are trained and equipped to handle the scope effectively.

Technical Specifications

The contractor shall deploy suitable cleaning equipment and eco-friendly cleaning agents. All staff must be trained in safety protocols and proper handling of chemicals. The following technical parameters apply:

Parameter Specification
Cleaning frequency Daily, with special weekly and monthly deep cleaning
Equipment Vacuum cleaners, mops, scrubbers, dusters
Chemicals Approved eco-friendly disinfectants
Manpower Minimum 10 trained staff per shift
Working hours 8:00 AM to 6:00 PM, Monday to Saturday

Sequential process:

  1. Site assessment
  2. Deployment of staff and equipment
  3. Execution of cleaning tasks
  4. Supervision and quality control
  5. Feedback and reporting

Financial Requirements

The total estimated cost of the project is INR 60,90,946.68. Bidders must submit a detailed price bid, including:

Cost Component Amount (INR)
Tender Fee INR 5900
EMD As specified in tender documents
Service Charges As per percentage rate quoted

Payment terms:

  • 10% advance upon contract signing
  • 40% midway completion
  • 50% after final acceptance

All payments will be made based on verified invoices and compliance with scope and quality standards.

Documents 8

Tender Notice_100.pdf

TENDER_DOCUMENT

R1 Technical Bid_100.pdf

TENDER_DOCUMENT

Price Bid_100.pdf

TENDER_DOCUMENT

Labour Requirement.pdf

TENDER_DOCUMENT

Annexure A.pdf

TENDER_DOCUMENT

Annexure B.pdf

TENDER_DOCUMENT

Annexure C.pdf

TENDER_DOCUMENT

1st TIME LIMIT EXTENSION.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid tender fee payment proof and EMD submission proof.
  • ✓ Must possess relevant experience in providing housekeeping services for government or reputed private organizations.
  • ✓ Must submit all technical qualification documents as specified.
  • ✓ Bidder should have a valid license, if applicable, for providing cleaning services.
  • ✓ Financial stability as per the following criteria:
Criterion Requirement
Annual Turnover Minimum INR 20 Lakhs in the last 3 years
Past Contracts At least 2 similar projects completed in the last 3 years

Note: Bidders must meet all eligibility conditions to qualify for technical evaluation.

Bidding Process

Process Timeline

1. PRELIMINARY

06-03-2026 11:00

2. TECHNICAL

07-03-2026 11:00

3. COMMERCIAL

10-03-2026 11:00

Required Forms

PRELIMINARY

SRC-Tender Fee EMD

User Defined Template-Secured

Required

TECHNICAL

SRC-Tech Stage

User Defined Template-Secured

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Stage - PRELIMINARY

1

Tender Fee paid - proof of copy req. to be attached

Required
2

EMD paid - proof of copy req. to be attached

Required

Stage - TECHNICAL

1

All Technical Doc. for pre-qualification req. to be attached

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this tender?

The scope includes daily housekeeping, sanitation, waste management, and cleaning services at multiple government facilities such as offices, labs, police stations, and stores under Surat-R Circle. The contractor must ensure hygienic environments, proper waste disposal, and adherence to safety standards.

What are the eligibility criteria to participate?

Bidders must submit tender fee proof, EMD proof, and technical qualification documents. They should have relevant experience, a minimum annual turnover of INR 20 Lakhs, and successfully completed at least 2 similar projects in the last 3 years. Valid licenses are also required if applicable.

How is the bidding process structured?

The process involves three stages: preliminary, technical, and commercial evaluation. Bidders must submit all required documents online by specified deadlines. The evaluation will consider technical competence, financial offer, and eligibility compliance. The timeline is from February 14 to March 3, 2026.

What is the estimated project value?

The estimated contract value is approximately INR 60.90 Lakhs. Bidders should prepare their financial bids accordingly, including tender fee, EMD, and service charges. Payment will be made based on milestones and verified invoices.

Who can I contact for assistance?

For support, contact C.E.O & S.E (O&M), Dakshin Gujarat Vij Company Ltd. at 9099020863 or via email at [email protected]. Support is available for clarifications, document downloads, and training sessions to facilitate smooth participation.