Government Tender Published for Housekeeping/Facility Management Services at IIM Jammu in JAMMU, JAMMU AND KASHMIR
N/A
JAMMU, JAMMU AND KASHMIR
Posted:
22 October 2024
Closed:
1 November 2024
EPROCURE
Open State Governments & UT NPROCURE
Tender for Housekeeping Services at IITRAM Ahmedabad - Government Contract Opportunity
Progress
Issue06-Jul-2026, 11:00 am
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹17,700
Contract Form
Service
Completion Period
As per tender Document Attached
Currency Type
Single
This government tender invites qualified service providers to bid for Housekeeping Services at IITRAM Ahmedabad. The project involves comprehensive cleaning and maintenance of IITRAM facilities, ensuring a clean and hygienic environment for students, staff, and visitors. The tender is issued by the Institute of Infrastructure Technology Research and Management, under the Education Department of Gujarat. Bidders must meet strict eligibility criteria, submit all required documents, and adhere to specified timelines. The procurement process includes technical and financial evaluations, with the contract awarded to the most suitable bidder based on quality, experience, and cost-effectiveness. This opportunity is ideal for companies specializing in facility management, cleaning services, and related sectors seeking to partner with a prestigious government institute. The tender emphasizes transparency, compliance, and quality standards, offering a significant government contract valued within a competitive budget range. Bidders are encouraged to review detailed terms, conditions, and submission procedures to participate successfully in this open tender process.
Scope Of Work
The scope of work includes, but is not limited to:
- Daily cleaning and sanitation of all institute premises, including classrooms, offices, washrooms, and common areas.
- Waste management and disposal as per government standards.
- Maintenance of cleanliness in outdoor areas and campus facilities.
- Supply of cleaning materials and equipment.
- Adherence to safety and environmental regulations.
Key deliverables:
- Regular cleaning schedules as per the institute’s guidelines.
- Proper disposal of waste and recyclables.
- Maintenance of cleaning equipment.
- Reporting and documentation of cleaning activities.
Process flow:
- Submission of technical bid with experience and compliance details.
- Evaluation of technical proposals.
- Financial bid submission post-technical approval.
- Contract award based on combined technical and financial scores.
| Specification | Requirement |
|---|---|
| Cleaning Frequency | Daily in all designated areas |
| Waste Disposal | Compliant with local regulations |
| Equipment | Modern, eco-friendly cleaning tools |
| Staff Qualifications | Trained and certified personnel |
The selected vendor must ensure quality standards and timely service delivery throughout the contract period.
Technical Specifications
| Parameter | Specification |
|---|---|
| Cleaning Area | Entire IITRAM campus including classrooms, offices, washrooms, outdoor spaces |
| Frequency | Daily, with additional requirements during special events |
| Equipment | Eco-friendly vacuum cleaners, mops, disinfectants, waste bins |
| Staff Qualification | Trained, certified housekeeping staff |
| Safety Standards | Compliant with OSHA and local safety norms |
Process:
- Submit technical bid with detailed plan.
- Undergo technical evaluation.
- Submit financial bid post-approval.
- Contract awarded based on combined scores.
The vendor must ensure all equipment and staff meet the specified standards and adhere to safety protocols during service delivery.
Financial Requirements
The estimated contract value ranges from INR 5,00,000 to INR 15,00,000, depending on scope and duration. The financial bid should include detailed cost breakdowns covering manpower, materials, equipment, and overheads. Payment will be made in installments based on predefined milestones, with the final payment upon completion and approval of services. Bidders must submit a non-refundable tender fee of INR 17,700 along with their bid, and an EMD as specified in the tender documents. The financial proposal should be competitive, transparent, and aligned with the scope of work outlined in the tender. Any additional costs or variations must be clearly specified in the bid.
Additional Tender Data
Commercial Details
Bid To RA
No
Item Category
HouseKeeping Services
Authority & Contact
Officer Inviting Bids
The Registrar, IITRAM
Bid Opening Authority
Registrar, IITRAM
Address
Near Khokhara Circle, Maninagar (East), Ahmedabad, Gujarat, India - 380026
Contact Details
Authority Records
EDUCATION DEPARTMENT
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Document Filing
Free consultation · 24h response
Documents 1
Signed-E-Tender No. 2026-03_06.07.2026.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid Digital Signature Certificate (DSC) as per IT Act-2000.
✓ Proven experience in providing housekeeping or facility management services for government or reputed private institutions.
✓ Financial stability with turnover of at least 1 crore INR in the last financial year.
✓ Ability to supply trained, certified staff for housekeeping tasks.
✓ Compliance with all local health, safety, and environmental regulations.
| Qualification | Minimum Requirement |
|---|---|
| Experience | 3+ years in similar services |
| Financial Turnover | ≥ 1 crore INR |
| Certification | Valid DSC, Labour licenses |
| Past Projects | At least 2 government or reputed private contracts |
Note: Bidders must submit proof of experience, financial documents, and DSC certificates as part of their bid submission.
Bidding Process
Process Timeline
1. Technical Stage
30-07-2026 11:00
2. Financial Stage
Required Forms
Technical
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical Submission
User Defined Template-Standard
Financial
Financial Bid-2026/03
User Defined Template-Secured
Required Documents
Form - Tender Fee Form
1
Provide any proof of Bid Processing Fee
RequiredForm - Emd Fee Form
1
Provide any proof of EMD Document
RequiredForm - Technical Submission
1
Upload all required tender documents as per Tender
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for the IITRAM housekeeping services tender?
The bid submission deadline is 27th July 2026 at 6:00 PM. Bidders must ensure all documents are uploaded before this cutoff to be considered.
What are the key eligibility criteria to participate in this government tender?
Eligible bidders must have valid digital certificates, relevant experience in housekeeping services, and meet financial and technical requirements specified in the tender documents. Check the detailed eligibility section for full criteria.
What documents are required to participate in the tender process?
Participants must submit proof of bid processing fee, EMD document, and all required technical documents as per the tender guidelines. These are mandatory for bid validation.
How is the evaluation of bids conducted for this tender?
Bids are evaluated in two stages: Technical and Financial. The technical evaluation is scheduled for 30th July 2026, followed by financial assessment based on predefined criteria with specified weightages.
Who can I contact for further information or clarifications regarding this tender?
All inquiries should be directed to [email protected] or contact the Registrar, IITRAM, at the provided address. Support is available during office hours for clarifications and assistance.
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Documents 1
Signed-E-Tender No. 2026-03_06.07.2026.pdf
TENDER_DOCUMENT