Tender for Mandap Decoration & Arrangements at Dhrol Swadeshi Mela 2026
Progress
This government tender offers an exciting opportunity for experienced civil contractors and event decorators to bid for Mandap decoration and arrangements at the Dhrol Swadeshi Mela 2026. Organized by Dhrol Nagarpalika, Gujarat, this project aims to create a vibrant and culturally rich environment for the community celebration. The tender involves designing, procuring, and executing decorative setups within a budget of approximately 15 lakh INR, with a project completion timeline of 10 days. Bidders must meet eligibility criteria, submit all required documentation, and adhere to the electronic bidding process via the NPROCURE portal. This initiative supports local businesses, promotes cultural festivities, and offers a significant government contract in Gujarat's civil works sector. The process includes detailed evaluation based on technical expertise, experience, and cost-effectiveness, with key deadlines and transparent procedures ensuring fair competition. Participate now to contribute to a major community event and secure a government project aligned with Gujarat’s cultural development goals.
Scope Of Work
The selected vendor will be responsible for the following:
- Designing and executing Mandap decoration as per the theme of Swadeshi Mela.
- Providing all necessary materials, including fabric, lighting, floral arrangements, and decorative props.
- Setting up the Mandap and related arrangements at the designated venue within the stipulated time.
- Ensuring safety standards and compliance with local regulations.
- Coordinating with the Dhrol Nagarpalika for approval and modifications.
- Managing dismantling and cleanup post-event.
Key deliverables include:
- Complete decoration setup before the event start date.
- On-site supervision during the event.
- Final dismantling and waste removal.
Process flow:
- Submission of detailed design proposal.
- Approval of design by Dhrol Nagarpalika.
- Procurement of decoration materials.
- Implementation of decoration as per approved plan.
- Event support and supervision.
- Dismantling and site cleanup.
| Specification | Details |
|---|---|
| Decoration Theme | Traditional Gujarati / Cultural |
| Material Quality | High-quality, durable, eco-friendly |
| Setup Time | 2 days prior to event |
| Completion Time | 10 days from contract award |
Technical Specifications
The vendor shall ensure the decoration materials meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Material Type | Eco-friendly fabrics, LED lighting, floral arrangements |
| Load Capacity | Structural elements must withstand local weather conditions |
| Safety Standards | Compliant with local safety regulations |
| Setup Equipment | Scaffolding, lighting rigs, decorative props |
Sequential process for technical compliance:
- Submit technical proposal with material specifications.
- Obtain approval from Dhrol Nagarpalika.
- Procure approved materials.
- Execute decoration as per approved design.
- Conduct safety checks before event.
- Finalize setup and supervise during event.
Technical details can be provided in the project plan submitted during bid.
Financial Requirements
The estimated project cost is approximately 15 lakh INR. The financial proposal must include a detailed breakdown:
| Cost Component | Amount (INR) |
|---|---|
| Material Cost | 8,00,000 |
| Labor & Setup | 4,00,000 |
| Transportation | 1,00,000 |
| Miscellaneous | 1,00,000 |
Payment terms:
- 30% advance upon contract signing.
- 50% after completion of setup.
- Remaining 20% post-event, after final inspection.
All payments are subject to submission of valid invoices and compliance with contractual obligations.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹900
Contract Form
Works
Completion Period
10 Days
Currency Type
Single
Bid Submission Start
16-10-2026 10:00:00
Document Download End
26-10-2026 18:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹15,00,000
Bid To RA
No
Item Category
Civil Works
Authority & Contact
Officer Inviting Bids
Chief Officer, Dhrol Nagarpalika, Dhrol
Bid Opening Authority
Chief Officer, Dhrol Nagarpalika, Dhrol
Address
Dhrol Nagarpalika, Dhrol
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 1
01 Tender-Swadeshi Mela.pdf
TENDER_DOCUMENT
Categories
3
Bidding Process
Process Timeline
30-10-2026 11:00
30-10-2026 11:30
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Attach Scan Copy of Tender FEE
RequiredAttach Scan copy of EMD
RequiredAttach Scan Copy of All Necessary Documents as per Tender Terms and Conditions
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
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Eligibility Criteria
✓ Must have valid registration and licenses for civil works and event decoration.
✓ Must have completed at least 2 similar projects in the last 3 years.
✓ Must possess necessary certifications and experience in large-scale event decoration.
✓ Financial stability with annual turnover not less than 50 lakh INR.
| Qualification Criterion | Minimum Requirement |
|---|---|
| Annual Turnover | 50 lakh INR |
| Experience | 2 similar projects in last 3 years |
| Certification | Valid civil and event decoration licenses |
| Financial Documents | Audited financial statements for last 3 years |
✓ Bidders must submit all required documents, including tender fee, EMD, and relevant certificates, during the preliminary stage.
✓ EMD amount is as specified and must be valid for 120 days.
✓ All documents must be scanned and uploaded as per tender guidelines.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this tender?
This tender invites qualified vendors to provide Mandap decoration and event arrangements for the Dhrol Swadeshi Mela 2026, aiming to enhance the cultural ambiance and support local community celebrations.
What are the key eligibility requirements for bidders?
Bidders must have valid licenses, experience in similar projects, a minimum annual turnover of 50 lakh INR, and must submit all required documents including tender fee, EMD, and relevant certifications during the preliminary stage.
How can I submit my bid for this tender?
Bids must be submitted electronically via the NPROCURE portal before the deadline of 26-10-2026 at 6:00 PM. Physical submissions are not accepted. Ensure all documents are uploaded in the specified formats.
What is the estimated project cost and payment schedule?
The estimated cost is approximately 15 lakh INR. Payments are scheduled as 30% advance, 50% after setup completion, and 20% post-event, contingent upon invoice submission and approval.
What are the important deadlines I should be aware of?
Key dates include the tender release on 16-10-2026, bid submission deadline on 26-10-2026, evaluation on 30-10-2026, and project completion by 26-11-2026. Strict adherence to deadlines is essential.