Tender for Mechanical & Electrical Equipment Maintenance at Utran Gas Power Station
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,770
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Categories
22
This government tender offers a significant opportunity for experienced contractors to provide maintenance and services for mechanical and electrical equipment at the Utran Gas Based Power Station in Gujarat. Managed by Gujarat State Electricity Corporation Limited (GSECL), the project involves routine upkeep of critical systems such as Central Air Conditioning, Chiller Plants, and CO2 Refrigeration Systems over a 24-month period. Bidders must meet strict eligibility criteria, including submission of tender fee, EMD, and relevant experience. The tender process emphasizes transparency, technical excellence, and timely delivery. With a focus on power sector maintenance, this project is ideal for companies specializing in power plant equipment servicing, offering a chance to collaborate with a leading government utility. The procurement is conducted via e-Procurement, ensuring a secure and efficient bidding process. Key dates, detailed scope, and evaluation criteria are outlined to assist bidders in preparing comprehensive proposals for this high-value project.
Scope Of Work
The selected contractor will be responsible for:
- Performing scheduled and unscheduled maintenance of mechanical and electrical systems at Utran Gas Power Station.
- Ensuring the operational readiness of Central Air Conditioning plants, ECB, SWAS Chiller Plant, CO2 refrigeration system of GT-CCPP-II, and Package A/C units.
- Conducting system inspections, troubleshooting, and repairs to minimize downtime.
- Upgrading and replacing components as per technical specifications.
- Maintaining detailed records of maintenance activities and reporting to GSECL.
Key deliverables include:
- Routine maintenance schedules
- Emergency repair services
- System performance reports
- Compliance with safety and environmental standards
Process for service delivery:
- Receive work orders from GSECL.
- Conduct site inspections and prepare maintenance plans.
- Execute maintenance and repair activities.
- Document activities and report outcomes.
- Obtain approval for completed work.
| Equipment/System | Maintenance Frequency | Key Specifications |
|---|---|---|
| Central Air Conditioners | Monthly | Capacity: 500 TR, Type: VRF |
| Chiller Plants | Quarterly | Capacity: 1000 TR, Type: Water-cooled |
| CO2 Refrigeration System | Bi-annual | Capacity: 200 TR |
| Package A/C Units | Monthly | Switch yard C/R-CCPP-I |
All work must adhere to safety protocols and technical standards specified in the tender documents.
Technical Specifications
The contractor must ensure all equipment maintenance complies with the following technical parameters:
| Equipment/System | Technical Requirement |
|---|---|
| Central Air Conditioners | Capacity: 500 TR, VRF technology, energy-efficient models |
| Chiller Plants | Capacity: 1000 TR, Water-cooled, complying with IS standards |
| CO2 Refrigeration System | Capacity: 200 TR, designed for power plant cooling |
| Package A/C Units | Switch yard C/R-CCPP-I, with remote monitoring capabilities |
Procedures include:
- Conducting initial system assessment.
- Scheduling preventive maintenance.
- Performing repairs with approved spare parts.
- Testing systems post-maintenance.
- Documenting technical activities and compliance.
All activities must adhere to the technical standards outlined in the tender document and relevant safety regulations.
Financial Requirements
The estimated project budget ranges from INR 2 crore to INR 5 crore, depending on scope and duration. The financial breakdown includes:
| Cost Component | Estimated Cost |
|---|---|
| Labour & Manpower | INR 1 crore |
| Spare Parts & Materials | INR 1.2 crore |
| Equipment & Tools | INR 0.5 crore |
| Contingency & Miscellaneous | INR 0.3 crore |
Payment terms:
- 30% advance upon contract signing.
- 40% based on milestone completion.
- 30% after final acceptance.
All payments are subject to submission of valid invoices and completion certificates. Bidders should include detailed cost estimates in their proposals.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Mechanical Works
Authority & Contact
Officer Inviting Bids
Additional Chief Engineer(Gen)
Bid Opening Authority
Additional Chief Engineer(Gen)
Address
Gas Based Power Station Utran, GSECL, Surat-394105
Contact Details
9925213224
Authority Records
BID & GeM Expert Consultancy
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Documents 1
1.1 Revised Draft Tender E-05 Chiller MMD.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration and licensing for power plant maintenance services.
✓ Must submit scanned copies of Tender fee and EMD along with bid.
✓ Must demonstrate relevant experience in mechanical and electrical system maintenance at power plants.
✓ Minimum turnover of INR 10 crore in the last three financial years.
✓ Proven track record of executing similar projects within stipulated timelines.
| Qualification Requirement | Minimum Criteria |
|---|---|
| Financial Turnover | INR 10 crore in last 3 years |
| Experience in Power Sector | At least 2 completed projects of similar scope |
| Technical Certifications | Valid certifications for electrical and mechanical works |
| EMD Submission | As specified in tender documents |
Bidders must meet all eligibility criteria to qualify for technical evaluation.
Bidding Process
Process Timeline
07-04-2026 15:30
07-04-2026 15:35
08-04-2026 15:30
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
Confirmation
User Defined Template-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary stage
Attach scan copy Tender fee and EMD
RequiredStage - Technical Stage
All Required Tender Documents
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 06-04-2026 at 17:45. Bidders must ensure their proposals are submitted before this time to be considered.
What documents are required to participate in this tender?
Bidders must submit the Tender Fee, EMD, and all technical documents specified in the tender. These include experience certificates, technical certifications, and compliance documents as detailed in the tender notice.
How can I obtain the tender documents and training?
Tender documents are available for download from the official portal. A free vendor training session is organized weekly at (n)code solutions, where bidders can learn about the e-procurement process and document submission procedures.
What are the criteria for technical evaluation?
Technical evaluation considers experience, technical competence, and compliance with specifications. Bidders must score at least 70 points to qualify for financial evaluation, based on criteria such as past projects, certifications, and technical approach.
Who can I contact for support or clarifications?
Support is available through the Gujarat State Electricity Corporation Limited and (n)code solutions. Contact details are provided in the tender notice, including phone numbers +91-79-40007517 and email [email protected]. Support hours are from 9:00 AM to 6:00 PM, Monday to Saturday.
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Documents 1
1.1 Revised Draft Tender E-05 Chiller MMD.pdf
TENDER_DOCUMENT