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Open Utility Services NPROCURE

Tender for Mechanical Ventilation System Supply & Installation at GIFT City Gandhinagar

Bid Publish Date

01-Jul-2025, 11:00 am

Bid End Date

05-Aug-2025, 9:30 am

EMD

₹6,05,000

Value

₹3,02,00,000

Location

GANDHINAGAR , GUJARAT

Progress

Issue01-Jul-2025, 11:00 am
AwardPending
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Tender Type

Open

Sector

Utility Services

Tender Fee

₹10,000

Contract Form

Fixed-rate

Completion Period

12  Months

Currency Type

Single

Categories 14

ACID STORAGE TANK TECHNICAL SERVICES ARNO STARTING CONTACTOR POWER VENTILATOR WATER LEVEL RECORDER MACHINE SUPPLY APFC PANEL AIR BLOWER DUST COLLECTORS FUME HOODS ELECTROMECHANICAL SERVICES LABORATORY ENCLOSURES AND ACCESSORIES MOTORCYCLE HELMETS

This government tender offers a unique opportunity for experienced contractors to supply, install, test, and commission a state-of-the-art Mechanical Ventilation system in the GIFT City Gandhinagar. The project aims to enhance urban infrastructure by installing a reliable ventilation system within the utility corridor of the DTA area, ensuring safety and efficiency. Bidders must meet strict eligibility criteria, including submitting tender fee and EMD, and demonstrate technical expertise through previous project experience. The tender process involves multiple evaluation stages, with a deadline for bid submission on 29th July 2025. The estimated project cost is approximately INR 30.2 million, with a project completion period of 12 months. This opportunity is ideal for qualified mechanical contractors specializing in utility infrastructure projects, with a focus on government and large-scale urban development projects. Download the detailed tender documents and participate in the transparent bidding process to contribute to the development of GIFT City’s infrastructure.

Scope Of Work

The scope of this tender encompasses the following key activities:

  • Supply of all mechanical ventilation equipment and accessories as per tender specifications.
  • Installation of ventilation systems within the designated utility corridor in the DTA area of GIFT City.
  • Testing and commissioning to ensure operational efficiency and compliance with safety standards.
  • Providing all necessary civil, electrical, and mechanical support for installation.
  • Ensuring adherence to project timelines and quality standards.

Key deliverables include:

  • Delivery of equipment at site
  • Installation and wiring
  • System testing and commissioning
  • Documentation and handover

Sequential process:

  1. Receipt of supply
  2. Installation planning and preparation
  3. Installation execution
  4. Testing and commissioning
  5. Final handover
Specification Details
Equipment Type Mechanical Ventilation Fans, Ducting, Control Panels
Power Supply 415V, 3-phase
Compliance IS standards, Safety Norms
Duration 12 months from contract award

Bidders must ensure all activities are completed as per the detailed tender documents available for download.

Technical Specifications

The technical specifications for the Mechanical Ventilation system are as follows:

Parameter Specification
Equipment Type Axial and centrifugal fans, ducting, control panels
Material Galvanized steel, corrosion-resistant coatings
Power 415V, 3-phase, 50Hz
Standards Compliant with IS 6553, IS 9001
Control Automated with remote monitoring capabilities

Sequential procedures for technical compliance:

  1. Review tender drawings and specifications
  2. Prepare technical bid including equipment datasheets
  3. Demonstrate compliance during technical evaluation
  4. Install and commission as per approved technical plan

Financial Requirements

The estimated project cost is INR 30,20,000.00. The financial bid must include a detailed breakdown:

Cost Component Amount (INR)
Equipment 15,00,000
Installation 10,00,000
Testing & Commissioning 3,00,000
Miscellaneous 2,20,000

Payment terms:

  • 30% advance upon award
  • 40% after delivery and installation
  • 20% after successful testing
  • 10% upon final handover

Bidders must ensure compliance with financial norms and submit all required documentation for verification.

Documents 4

TENDER DRAWING.pdf

TENDER_DOCUMENT

Bid Document.pdf

TENDER_DOCUMENT

Pre bid clarifications.pdf

TENDER_DOCUMENT

Addendum 1.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid registration and licenses for mechanical contracting.
✓ Proven experience in executing ventilation or utility infrastructure projects.
✓ Must submit scanned copies of Tender Fee and EMD details.

Qualification Criteria
Financial Minimum annual turnover of INR 10 million in the last 3 years
Technical Successfully completed at least 2 projects of similar scope in government or large urban projects in the past 5 years
Certification Valid GST registration, PAN, and relevant technical certifications

Important: Bidders must meet all eligibility criteria and provide supporting documents as specified in the tender documents.

Bidding Process

Process Timeline

1. Preliminary Stage

06-08-2025 15:30

2. Technical Stage

06-08-2025 15:35

3. Commercial Stage

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

Technical Bid Submission

User Defined Template-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly Attached scan copy of Tender Fee Detail

Required
2

Kindly Attached scan copy of EMD Detail

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The last date for submitting bids is 29th July 2025 at 3:00 PM. Bidders must ensure all documents are uploaded before this deadline to be considered for evaluation.

What documents are required to participate?

Participants must submit the Tender Fee, EMD details, and relevant experience documents. The specific documents include scanned copies of the tender fee receipt and EMD proof, along with technical certifications and project experience proof as detailed in the tender guidelines.

How will the evaluation process be conducted?

The evaluation involves preliminary, technical, and commercial stages. Bids are scored based on technical competence, experience, and financial competitiveness. A minimum technical score of 70% is required for qualification, with the final award based on combined evaluation scores.

Are physical bids accepted?

No, physical bids are not accepted. All submissions must be made electronically via the NProcure portal, complying with the digital signing and submission procedures outlined in the tender documents.

What are the technical specifications for the ventilation system?

The system must include axial and centrifugal fans, galvanized steel ducting, and automated control panels. Equipment should meet IS standards and be capable of remote monitoring, ensuring efficient air circulation in the utility corridor as specified in the tender.