Open Power and Energy NPROCURE

Tender for Meter-Reading System Using Android Mobile Devices for Valsad Division

Bid Publish Date

12-Nov-2025, 4:30 pm

Bid End Date

16-Jan-2026, 6:10 pm

Value

₹20,57,460

Location

VALSAD , GUJARAT

Progress

Issue12-Nov-2025, 4:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 1

MISCELLANEOUS

This government tender offers a unique opportunity for vendors to supply and implement a Meter-Reading system using Android Mobile devices (PDA) for Valsad West & Coastal sub-division under the Valsad City Division. The project aims to modernize the billing process, improve accuracy, and enhance operational efficiency in Gujarat's power distribution network. Bidders must meet strict technical and financial criteria, submit all required documents, and adhere to the specified timelines. With an estimated project value of INR 20.57 million, this open tender invites experienced companies specializing in electrical metering, mobile data collection, and utility software solutions. Successful bidders will contribute to Gujarat's smart grid initiatives and digital transformation in power utilities, ensuring reliable and transparent service delivery.

Scope Of Work

• Deploy Android Mobile devices (PDA) for monthly and bi-monthly meter reading at Valsad West & Coastal sub-division.
• Develop or supply a compatible meter-reading application that integrates seamlessly with existing billing systems.
• Conduct site surveys and prepare deployment plans.
• Train staff on device operation, data entry, and troubleshooting.
• Ensure secure data transmission and storage, complying with government standards.
• Provide technical support and system maintenance throughout the contract period.
• Collect meter readings accurately and transmit data in real-time or batch mode as specified.
• Generate reports and logs for verification and audit purposes.

The process involves:

  1. Submission of technical and financial bids.
  2. Evaluation and shortlisting based on eligibility criteria.
  3. Demonstration of system capabilities.
  4. Contract award to the successful bidder.
  5. Deployment, training, and system go-live.
Technical Specifications Requirements
Device Type Android PDA (minimum specifications as per tender documents)
Data Transmission Secure, encrypted wireless communication
Battery Backup Minimum 8 hours of operation
Software Compatibility Must integrate with existing DGVCL billing software
Certification Devices must be certified for use in government projects

Bidders must ensure compliance with all technical and safety standards specified in the tender documents.

Technical Specifications

Parameter Specification
Device Type Android PDA with minimum 4-inch display, 2GB RAM, 16GB Storage
Operating System Android 10 or above
Connectivity Wi-Fi, 4G LTE
Battery Minimum 8 hours backup
Certification BIS/ISO certification for electronic devices
Data Security End-to-end encryption for data transmission

Sequential steps include:

  1. Device procurement and certification.
  2. Application development and testing.
  3. Pilot deployment at selected sites.
  4. Staff training and capacity building.
  5. Full-scale deployment and system integration.
  6. Ongoing support and maintenance.

Devices should be rugged, weatherproof, and suitable for field conditions.

Financial Requirements

The estimated project cost is INR 20,574,600, which includes device procurement, software development, deployment, and support. Payment terms are structured as follows:

  • 30% advance upon contract signing.
  • 40% after successful deployment and acceptance testing.
  • 30% upon project completion and final approval.
Cost Breakdown Amount (INR)
Devices and hardware 10,000,000
Software development 5,000,000
Deployment and training 3,000,000
Support and maintenance 2,574,600

Bidders must submit detailed financial proposals aligned with this structure and provide proof of financial stability and capability to execute the project.

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Eligibility Criteria

✓ Must have valid technical and financial credentials as per tender documents.
✓ Proven experience in deploying mobile meter reading systems or similar projects.
✓ Demonstrated capability to supply Android PDA devices compliant with government standards.
✓ Must possess valid Digital Certificates issued by licensed Certifying Authorities in India.
✓ Submit all required documents, including technical certificates, experience proofs, and financial statements.

Financial Qualification Minimum Turnover
Annual turnover INR 50 Lakhs for the last 3 financial years
Experience Successful completion of at least 2 similar projects in the last 5 years
Certification Valid Digital Certificate for secure electronic bidding

Important: Bidders must meet all eligibility criteria to qualify for technical evaluation.

Bidding Process

Process Timeline

1. TECHNICAL

17-01-2026 11:00

2. COMMERCIAL

17-01-2026 12:10

Required Forms

TECHNICAL

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

COMMERCIAL

Schedule_B Meter Reading

User Defined Template-Standard

Required

Required Documents

Stage - TECHNICAL

1

As per tender Documents

Required
2

As per tender Documents

Required
3

As per tender Documents

Required
4

As per tender Documents

Required
5

As per tender Documents

Required
6

As per tender Documents

Required
7

As per tender Documents

Required
8

As per tender Documents

Required
9

As per tender Documents

Required
10

As per tender Documents

Required
11

As per tender Documents

Required
12

As per tender Documents

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this tender?

This tender aims to implement a Meter-Reading system using Android Mobile devices (PDA) for Valsad West & Coastal sub-division, enhancing accuracy, efficiency, and modernizing the billing process for the Gujarat power distribution network.

Who can participate in this tender?

Eligible bidders include companies with proven experience in electrical metering, mobile data collection, and utility billing solutions. They must meet technical, financial, and certification criteria specified in the tender documents.

What are the key technical specifications required?

Devices must be Android PDA with minimum specifications such as 4-inch display, 2GB RAM, 16GB storage, and support for secure wireless communication. Compatibility with existing billing software and BIS/ISO certifications are mandatory.

What is the bid submission process and deadline?

Bids must be submitted electronically via the NProcure portal between 12-11-2025 16:31 and 28-11-2025 18:10. Bidders should ensure all required documents are uploaded and conform to tender guidelines before the deadline.

What are the evaluation criteria for selecting the successful bidder?

Evaluation is based on technical competence (60%), experience (20%), and cost (20%). Bidders must meet minimum thresholds in each category to qualify for contract award, emphasizing quality, experience, and competitive pricing.

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