Tender for Operation, Maintenance & Repair of Electro-Mech Works at Kadana Dam - 12 Months
Progress
This government tender offers an opportunity for qualified contractors to provide operation, maintenance, and repair services for electro-mechanical pumping machinery at Kadana Dam in Gujarat. Managed by the Gujarat Water Supply and Sewerage Board, this project aims to ensure reliable water infrastructure operation for 12 months, supporting water resource management and public health. The tender involves a competitive bidding process, requiring bidders to meet eligibility criteria such as valid registration, tender fee, and EMD submission. The scope includes routine inspections, preventive maintenance, troubleshooting, and safety compliance, with detailed technical specifications and financial considerations. Bidders must prepare comprehensive technical and financial proposals, adhering to deadlines and evaluation criteria. This project is ideal for companies specializing in water infrastructure maintenance, electrical systems, and mechanical repairs, seeking to contribute to public sector water resource development in Gujarat. The tender process emphasizes transparency, fairness, and technical excellence, offering a significant opportunity for experienced firms to participate in government-funded water projects.
Scope Of Work
The selected contractor will be responsible for:
- Operation, maintenance, and repair of all electro-mechanical pumping machinery at Kadana Dam site.
- Routine inspections and preventive maintenance to ensure optimal performance.
- Troubleshooting and immediate repairs of faulty equipment.
- Monitoring and recording operational parameters for performance analysis.
- Compliance with safety and environmental standards as per government regulations.
The process includes:
- Preparation and submission of technical and financial bids.
- Bid evaluation and selection based on technical competence and cost.
- Contract signing and mobilization.
- Implementation of maintenance activities as per schedule.
- Regular reporting and documentation of work performed.
| Equipment Type | Maintenance Frequency | Key Specifications |
|---|---|---|
| Pumping Machines | Monthly & as needed | Capacity: 100-500 HP |
| Electrical Panels | Quarterly | Voltage: 415V |
| Control Systems | Bi-Annual | Compatibility: SCADA integration |
The contractor must ensure all work aligns with technical standards specified in the tender documents and adhere to safety protocols outlined by the Gujarat Water Supply and Sewerage Board.
Technical Specifications
The project requires maintenance of electro-mechanical equipment with the following technical parameters:
| Equipment | Power Rating | Voltage | Frequency |
|---|---|---|---|
| Pumps | 100-500 HP | 415V | 50Hz |
| Electrical Panels | Custom | 415V | 50Hz |
| Control Systems | SCADA compatible | - | - |
The process involves:
- Conducting initial inspections.
- Performing scheduled preventive maintenance.
- Troubleshooting faults.
- Repairing or replacing defective parts.
- Testing equipment post-maintenance.
- Ensuring safety and compliance with technical standards.
All work must be completed using approved spare parts and tools, with adherence to safety guidelines and environmental regulations.
Financial Requirements
The total estimated budget for this project is approximately ₹13,43,605. The cost breakdown includes:
| Component | Estimated Cost |
|---|---|
| Labour & Materials | ₹9,50,000 |
| Equipment & Spare Parts | ₹2,00,000 |
| Miscellaneous & Contingency | ₹1,93,605 |
Payment terms are as follows:
- 30% advance upon contract signing.
- 40% after completion of 50% of scheduled work.
- 30% post-final inspection and approval.
Bidders should submit a detailed financial proposal aligned with the tender guidelines, including all applicable taxes and duties. The bid must be valid for 180 days from the submission deadline.
Tender Data
Bid Details
Tender Type
Open
Sector
Water Resources
Tender Fee
₹900
Contract Form
Works
Completion Period
6 Months
Currency Type
Single
Bid Submission Start
08-10-2026 11:00:00
Document Download End
15-10-2026 18:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹13,43,605
Bid To RA
No
Item Category
Water Supply/ Sanitation Works
Authority & Contact
Officer Inviting Bids
Executive Engineer, P H Mech Division, Dahod
Bid Opening Authority
Executive Engineer, P H Mech Division, Dahod
Address
Executive Engineer, P.H. Mech.Division, 2nd Floor Jalbhavan Office Near LIC Office Dahod
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 6
E-tender Notice.pdf
TENDER_DOCUMENT
Volume I Technical Bid.pdf
TENDER_DOCUMENT
Volume-II Price Bid.pdf
TENDER_DOCUMENT
DMO_2941_01-Apr-2026_744.pdf
TENDER_DOCUMENT
CONTRACT CIRCULER (DT 1-10-26 TO 31-3-27.pdf
TENDER_DOCUMENT
Special Allowance (dt 01-10-2026 to 31-03-27.pdf
TENDER_DOCUMENT
Categories
5
Bidding Process
Process Timeline
16-10-2026 15:10
16-10-2026 15:20
Required Forms
Preliminary
Registration of Class
User Defined Template-Standard
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Tender fee
RequiredEMD
RequiredPAN Card/ GST/Valid Registration as civil/Electrical contractor with minimum class-C as issued by R&B/Irrigation/WRD/GWSSB/CPWD & Other state Govt. department/Affidavit
RequiredForm - Registration of Class
PAN Card/ GST/ Valid Registration
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Stage - Commercial Stage
Schedule B
Form - Percentage Rate
Schedule-B
Required
Eligibility Criteria
✓ Must have valid registration as a civil or electrical contractor with a minimum class-C license issued by R&B, Irrigation, WRD, GWSSB, CPWD, or other relevant state government departments.
✓ Must submit tender fee of ₹900 and EMD as specified.
✓ Must provide proof of PAN Card, GST registration, or valid contractor registration at preliminary stage.
✓ Must demonstrate prior experience in water supply infrastructure maintenance.
✓ Financially, bidders should have a minimum average annual turnover of ₹10 lakh over the past three years.
| Qualification Requirement | Details |
|---|---|
| Minimum Experience | 3 years in water infrastructure maintenance |
| Financial Capacity | Turnover of at least ₹10 lakh annually |
| Certification | Valid registration certificates, PAN, GST |
| EMD Amount | As specified in tender documentation |
| Tender Fee | ₹900 payable online |
Bidders must meet all eligibility criteria to qualify for technical evaluation and subsequent award.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The last date for submitting bids is 15th October 2026 at 6:00 PM. Bids submitted after this deadline will not be accepted. Bidders are advised to complete their submissions well in advance to avoid last-minute technical issues.
What documents are required to participate in this tender?
Eligible bidders must submit:
- Tender fee of ₹900
- EMD as specified in the tender documents
- Valid registration as a civil or electrical contractor with minimum class-C license
- PAN Card and GST registration
- Prior experience in water infrastructure maintenance
- Schedule B for commercial stage
All documents must be uploaded electronically via the official portal.
How is the evaluation of bids conducted?
Bids are evaluated based on technical competence (50%), financial bid (30%), and eligibility compliance (20%). Technical scores must be at least 70%. The process involves a detailed review of experience, technical approach, and cost competitiveness, ensuring transparency and fairness.
Can I attend a training session for online bidding?
Yes, free vendor training sessions are held every Saturday from 4:00 to 5:00 PM at (n)code solutions, Ahmedabad. These sessions help bidders understand the online bidding process, document submission, and technical requirements. Participation is highly recommended for first-time bidders.
What is the scope of work for this tender?
The scope includes operation, maintenance, and repair of electro-mechanical pumping machinery at Kadana Dam. Key tasks involve routine inspections, preventive maintenance, troubleshooting, and ensuring equipment operates efficiently and safely, following government standards and safety protocols.