Tender for Operation & Maintenance of Sports Activity Center (SAC) in Bhavnagar on PPP Basis for 2 Years
Progress
The Bhavnagar Municipal Corporation invites qualified contractors to bid for the Operation and Maintenance of the Sports Activity Center (SAC) developed under the Rajkot Road Flyover Bridge. This PPP-based project aims to promote sports and community engagement over a two-year period. The tender offers a significant opportunity for experienced firms in infrastructure management, sports facility operations, and community services. Bidders must meet strict eligibility criteria, submit comprehensive technical and financial proposals, and adhere to the transparent evaluation process. The project’s estimated value is INR 2,00,000, with a submission deadline of 21-10-2026. This initiative aligns with Gujarat’s urban development goals, emphasizing sustainable sports infrastructure management and public-private collaboration. Interested companies specializing in civil works, facility management, and community development are encouraged to participate in this competitive bidding process to contribute to local sports promotion and urban development.
Scope Of Work
The scope of work includes:
- Operation and Maintenance of the Sports Activity Center (SAC) developed under the Rajkot Road Flyover Bridge.
- Ensure facility readiness, including cleanliness, safety, and security.
- Manage sports activities, events, and community programs.
- Maintain infrastructure, equipment, and amenities.
- Reporting and compliance with municipal regulations.
The process involves:
- Submission of bid along with all required documents.
- Bid evaluation by the Tender Committee.
- Awarding of contract to the successful bidder.
- Implementation and ongoing maintenance during the contract period.
Bidder must ensure compliance with all technical, safety, and operational standards as specified in the tender documents. The contract duration is two years, with scope including daily operations, facility management, and community engagement activities. Bidders should also provide a detailed plan for maintenance schedules and operational workflows.
| Specification | Details |
|---|---|
| Project Location | Bhavnagar, Gujarat |
| Duration | 2 Years |
| Estimated Cost | INR 2,00,000 |
| Document Submission | Online via NProcure portal |
| Payment Terms | As per tender guidelines |
All technical parameters, safety standards, and operational procedures must align with municipal and state regulations to ensure seamless facility management.
Technical Specifications
The technical specifications require bidders to ensure:
| Parameter | Requirement |
|---|---|
| Infrastructure | Adequate sports equipment, safety measures, and accessibility features |
| Safety Standards | Compliance with local safety regulations, fire safety norms |
| Maintenance | Regular inspection schedules, prompt repairs |
| Reporting | Digital record-keeping and monthly reports |
Sequential process for technical compliance:
- Review detailed specifications in the tender document.
- Prepare infrastructure and safety measures accordingly.
- Submit compliance certificates along with bid.
- Undergo technical evaluation by the committee.
All technical aspects must adhere to municipal safety and operational standards, ensuring a safe, accessible, and well-maintained sports facility.
Financial Requirements
The estimated project cost is INR 2,00,000, which includes all operational expenses, maintenance, and staffing. Bidders must submit a detailed financial proposal, including breakdowns for staffing, equipment, utilities, and contingency funds.
| Cost Component | Estimated Cost (INR) |
|---|---|
| Infrastructure & Equipment | 1,00,000 |
| Maintenance & Operations | 70,000 |
| Staffing & Security | 20,000 |
| Miscellaneous & Contingency | 10,000 |
Payment will be made in installments based on milestones and monthly operational reports. The bid must specify the total cost, payment schedule, and any additional charges. All financial proposals should be valid for 180 days from the bid submission deadline.
Tender Data
Bid Details
Tender Type
Open
Sector
Urban Development
Tender Fee
₹1,500
Contract Form
Works
Completion Period
2 Years
Currency Type
Single
Bid Submission Start
30-09-2026 00:00:00
Document Download End
21-10-2026 18:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹2,00,000
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Estate Officer , Estate Department bhavnagar municipal corporation
Bid Opening Authority
Tender committee
Address
Forth Floor , Estate Department , Bhavnagar Municipal Corporation, sir mangalsinhji road kalanala Bhavnagar-364001
Contact Details
9978400406
Authority Records
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Documents 1
sac tender.pdf
TENDER_DOCUMENT
Categories
7
Bidding Process
Process Timeline
26-10-2026 11:00
26-10-2026 12:00
Required Forms
preliminary
Tender Fee and EMD
User Defined Template-Standard
commercial
Regarding allotment for Operation and Maintenance of Sports Activity Center (SAC) developed under Rajkot Road Flyover Bridge, Bhavnagar on PPP basis for a period of two (2) years.
User Defined Template-Standard
Required Documents
Stage - preliminary stage
tender documents
Requiredemd and tender fee
RequiredGST & PAN
RequiredProffessional Tax payment Receipt
RequiredEPF & ESIC Certificate
RequiredTurn over certificate
RequiredRegistration Certificate
RequiredOther
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Eligibility Criteria
✓ Must have valid registration with relevant municipal, state, or central authorities.
✓ Proven experience in managing sports facilities or similar infrastructure projects.
✓ Financial stability with a minimum turnover of INR 50 lakhs in the last 3 years.
✓ Submission of all mandatory documents including:
- Tender documents
- EMD and tender fee
- GST & PAN registration
- Professional Tax payment receipt
- EPF & ESIC certificates
- Turnover certificate
- Registration Certificate
- Other relevant certifications
| Qualification Criteria | Minimum Requirement |
|---|---|
| Annual Turnover | INR 50 Lakhs |
| Experience | Managing sports or community centers |
| Financial Stability | Demonstrated through audited financial statements |
| Certification | Valid GST, PAN, and other statutory certificates |
Important: Bidders must meet all the above criteria to qualify for participation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 21-10-2026 at 18:00 hours. Bidders must upload all required documents before this time via the NProcure portal to be considered.
What documents are required to participate?
Eligible bidders must submit:
- Tender documents
- EMD and tender fee
- GST & PAN registration
- Professional Tax receipt
- EPF & ESIC certificates
- Turnover certificate
- Registration certificate
- Other relevant certifications as specified in the tender document.
How is the evaluation process conducted?
Bids are evaluated based on technical competence (40%), financial proposal (30%), experience (20%), and eligibility compliance (10%). Bidders must meet minimum thresholds to qualify, and the highest scoring bid will be awarded the contract.
Can I attend the bid opening physically?
Yes, the bid opening will be conducted at the Dy Municipal Commissioner Office, Bhavnagar Municipal Corporation, on 18-04-2026. Bidders or their authorized representatives are encouraged to attend.
Is online training available for participating in the tender?
Yes, free vendor training sessions are organized every Saturday at (n)code Solutions, Ahmedabad. These sessions cover how to prepare bids and use the electronic procurement platform effectively.