Open Power and Energy NPROCURE

Tender for Printing of A4 Size LT Bill Forms with Book Binding & Transportation

Bid Publish Date

24-Nov-2025, 6:00 pm

Bid End Date

16-Dec-2025, 6:00 pm

Location

MAHESANA , GUJARAT

Progress

Issue24-Nov-2025, 6:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹5,900

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 9

EQUIPMENT OFFSET PRINTING ELECTRICAL TRANSPORTATION BOOK PRINTING SERVICES PAPER AND PRINTING SERVICES BOOK BINDING BINDING WORK

This government tender issued by Uttar Gujarat Vij Company Limited seeks qualified vendors for the printing, binding, and transportation of A4 Size LT Bill Forms. The project is vital for maintaining efficient billing operations in the power distribution sector of North Gujarat. Bidders must demonstrate technical expertise, legal compliance, and financial stability. The tender process includes multiple evaluation stages, with deadlines for bid submission, technical scrutiny, and commercial assessment. The scope involves printing on specified quality paper, secure binding, and timely delivery to designated locations. The successful bidder will ensure high standards of quality and punctuality, supporting the utility’s operational needs. This opportunity is suitable for companies specializing in large-scale printing, binding, and logistics services, aiming to expand their government sector engagement and contribute to infrastructure development in Gujarat.

Scope Of Work

• Printing of A4 Size LT Bill Forms as per Schedule-A specifications.
• Binding of printed forms into books with secure and durable binding.
• Transportation of finished bill forms from printing facility to designated UGVCL locations.

• The printing process must comply with the technical specifications outlined in the tender documents.
• The forms should be printed on approved quality paper, with clear and legible printing.
• Binding should ensure ease of use and durability.
• Transportation must adhere to safety standards and delivery timelines.

The sequential process involves:

  1. Receipt of raw materials and technical specifications.
  2. Printing of bill forms as per approved samples.
  3. Quality checks and binding of printed forms.
  4. Packaging and transportation arrangements.
  5. Delivery to specified UGVCL locations within the stipulated schedule.
Specification Details
Paper Type Approved quality paper as per Schedule-A
Binding Secure, durable, and compliant with standards
Delivery Timeline As per project schedule
Transportation Safe handling and timely delivery

The vendor must ensure all work meets the quality standards specified in the tender documents and adhere to the delivery schedule to avoid penalties.

Technical Specifications

Parameter Requirement
Paper Quality As per Schedule-A specifications
Printing Resolution Minimum 300 DPI
Binding Type Secure, durable, and suitable for billing forms
Form Size A4 (210mm x 297mm)
Quantity As specified in the technical annexure
Delivery Schedule As per project timeline

The process involves:

  1. Reviewing technical specifications.
  2. Preparing samples for approval.
  3. Printing and binding as per approved samples.
  4. Conducting quality checks.
  5. Packaging and transportation.

All technical procedures must comply with the standards outlined in the tender and relevant industry norms.

Financial Requirements

The estimated budget for this project ranges from Rs. 10 lakhs to Rs. 15 lakhs, inclusive of printing, binding, and transportation costs. The detailed cost breakdown is as follows:

Cost Component Estimated Cost
Printing Rs. X
Binding Rs. Y
Transportation Rs. Z
Miscellaneous Rs. A

Payment terms include:

  • 30% advance upon contract signing.
  • 50% after completion of printing and binding.
  • Remaining 20% after successful delivery and acceptance.

All payments will be made through bank transfer upon submission of valid invoices and delivery certificates. The bidder must submit a detailed financial proposal aligned with the tender specifications.

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Eligibility Criteria

✓ Must have valid Vendor Registration Certificate for Tendered Item (if applicable as per Schedule-A Condition).
✓ Must submit a forwarding letter for Tender Fee and EMD & Vendor Registration Certificate.
✓ Must provide scanned copies of online payment receipts for Tender Fee.
✓ Payment copies via RTGS/NEFT or cash receipt (up to Rs. 10,000) are mandatory.
✓ Valid notarized copy of GST registration certificate is required.
✓ Notarized copy of Udyam Registration Certificate must be submitted.
✓ Notarized copy of all relevant licenses including Factory License and BIS License.
✓ Audited financial statements for last three years (2021-22, 2022-23, 2023-24) or ITR copies.
✓ List of testing facilities, machinery, and key personnel.
✓ Experience certificates and order copies of past projects.
✓ No history of blacklisting or stop-deal with GUVNL or subsidiaries.

| Financial Criteria |
|------------------------|------------------------|
| Minimum Turnover | Rs. X lakhs (as specified in tender)
| Past Experience | At least Y similar projects completed |

Note: All documents must be notarized and submitted as per the formats specified in the tender documents.

Bidding Process

Process Timeline

1. Preliminary Stage

17-12-2025 11:00

2. Technical Stage

18-12-2025 11:00

3. Commercial Stage

29-12-2025 11:00

Required Forms

Preliminary

UGVCL Tender Fee - Goods

User Defined Template-Standard

Required

UGVCL EMD Details - Goods

User Defined Template-Standard

Required

Technical

ANNEXURE -1

User Defined Template-Standard

Required

ANNEXURE – 2

User Defined Template-Standard

Required

ANNEXURE – 3

User Defined Template-Standard

Required

ANNEXURE - 4 (QUANTITY OFFERED & ANNUAL PRODUCTION)

User Defined Template-Standard

Required

ANNEXURE - 5 (DELIVERY SCHEDULE)

User Defined Template-Standard

Required

ANNEXURE- 6

User Defined Template-Standard

Required

ANNEXURE – 7

User Defined Template-Standard

Required

ANNEXURE - 8 (TYPE TEST REPORTS OF ITEM OFFERED)

User Defined Template-Standard

Required

ANNEXURE - 9 (LIST OF THE TENDER DRAWINGS SUBMITTED IN THE TECHNICAL BID)

User Defined Template-Standard

Required

ANNEXURE - 10

User Defined Template-Standard

Required

ANNEXURE - 11 (BIDDER MUST FURNISH THE BELOW DETAILS IN TECHNICAL BID.)

User Defined Template-Standard

Required

ANNEXURE - 12 (TECHNICAL AND COMMERCIAL DEVIATIONS IF ANY)

User Defined Template-Standard

Required

ANNEXURE - 13

User Defined Template-Standard

Required

ANNEXURE - 14

User Defined Template-Standard

Required

ANNEXURE - 15

User Defined Template-Standard

Required

UNDERTAKING ( DOCUMENT ATTACHED)

User Defined Template-Standard

Required

FORMAT FOR VENDOR REGISTRATION (Mandatory)

User Defined Template-Standard

Required

ACCEPTANCE OF TERMS AND CONDITIONS- UGVCL

User Defined Template-Standard

Required

IMPORTANT INSTRUCTIONS

User Defined Template-Standard

Required

CERTIFICATE - A

User Defined Template-Standard

Required

TECHNICAL SPECIFICATION

User Defined Template-Standard

Required

DOCUMENTS

User Defined Template-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Forwarding letter for submission of Tender Fee and EMD & Vendor Registration Certificate

Required
2

Scanned copy of Online Payment of Tender Fee

Required
3

Payment Copy if paid Tender Fee/EMD through RTGS/NEFT

Required
4

Scan Copy of receipt in cash for cash payment (Up to RS.10000)

Required
5

Scanned copy of DD/Bank Guarantee for EMD

Required
6

Notarized Copy of Valid CSPO (Central Store Purchase Organization)/NSIC Certificate

Required
7

Notarized Copy of Udyam Registration Certificate

Required
8

Copy of Valid Vendor Registration Certificate for Tendered Item (If applicable as per Schdule-A Condition)

9

Vendor Registration fees payment receipt copy (If applied for renewal/ New Registration)

10

List of Order Executed if any

Required
11

Notarized Copy of GST registration Certificate

Required
12

Any Other Document ( If Required)

Stage - Technical Stage

1

Forwarding for Technical Bid submission

Required
2

Signed and Seal copy of GTP and Technical Specification/Drawing

Required
3

Copy of Audited Account of Last three years(i.e 2021-22,2022-23, 2023-24)/ITR Copy

Required
4

List of Testing Facility on Company Letter Head

Required
5

List of Machinery on Company Letter Head

Required
6

List Of Partners/Directors with Address and Contact No On Letter Head

Required
7

Notarize copy of all Type Test Of Tender Item ( Not Older Than 7 Year)

Required
8

BIS License Notarized Copy

Required
9

Copy of PAN Card

Required
10

Notarized copy of valid Factory License

Required
11

Valid ISO Certificate

Required
12

Duly Signed and Seal Copy of Schedule A

Required
13

Duly Signed and Seal Copy of Authorize Person Undertaking

Required
14

Commercial Terms and Condition duly signed and seal

Required
15

Certificate-M as per format in Schedule-A

Required
16

Undertaking e-invoice as per Annexure-A of Schedule-A

Required
17

Quality Assurance Plan on Letter Head

Required
18

Performance Certificate

Required
19

Tender Amendment (if any)

Required
20

Order copy of Past Experience (Private Or GUVNL and their Subsidiaries Companies)

Required
21

Undertaking Regarding Stop Deal/ Black List

Required
22

Details regarding, If bidders are (1) Women Proprietor or (2) All partners are women, in case of partnership firm or (3) All share holders are women in case of company letterhead.

Required
23

Any Other Document (If required)

24

“Important instruction ” duly signed and sealed

Required
25

Annexure-B (GST-e Invoicing) as per format in Schedule-A On Stamp Paper of Rs. 300 Duly Notarized

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this tender?

This tender involves the printing, binding, and transportation of A4 Size LT Bill Forms for Uttar Gujarat Vij Company Limited. The forms must meet specified quality and technical standards, ensuring durability and clarity. The scope includes preparing the forms as per Schedule-A, binding them into books, and delivering them to designated locations within the stipulated timeline. Vendors must adhere to all specifications outlined in the tender documents to ensure compliance and successful project completion.

What are the key eligibility criteria for bidders?

Eligible bidders must submit all required documents, including Vendor Registration Certificates, GST registration, Udyam Certificates, and past project experience. They must also provide notarized copies of licenses, financial statements, and experience certificates. The bidder should demonstrate capability in large-scale printing, binding, and logistics, with a proven track record in government or large corporate projects. All documents must be notarized and submitted as per the formats specified.

What is the bidding process and timeline?

Bidders must register and submit their complete bid documents online before 16-12-2025 18:00. The process includes preliminary, technical, and commercial evaluations, scheduled on 17th, 18th, and 29th December 2025, respectively. The bid opening will be conducted publicly at UGVCL. Timely submission and compliance with all requirements are critical for consideration. The final award is expected to be announced shortly after evaluations.

What are the technical specifications for the printing and binding?

The forms must be printed on approved quality paper with minimum 300 DPI resolution. Binding should be secure and durable, suitable for repeated handling. The size is standard A4, with precise specifications detailed in Schedule-A. The printing process must include quality checks, and the forms should be packaged securely for transportation. All procedures must comply with industry standards and the detailed technical annexures provided in the tender.

How is the financial bid structured and what are the payment terms?

The estimated project cost ranges from Rs. 10 lakhs to Rs. 15 lakhs, covering printing, binding, and transportation. Payment will be made in installments: 30% advance, 50% after delivery, and 20% after acceptance. Payments are subject to submission of valid invoices, delivery certificates, and compliance with contractual terms. Bidders should prepare a detailed financial proposal aligned with the scope and specifications to remain competitive.