Tender for Providing Annual Housekeeping & Cleaning Services in Surat City Circle 2026-28
Progress
This government tender offers a significant opportunity for experienced housekeeping service providers to secure a contract with Dakshin Gujarat Vij Company Ltd. (DGVCL) for annual cleaning and sanitation services at Surat City Circle and associated premises for 2026-28. The project emphasizes maintaining high hygiene standards across key government facilities, supporting public health initiatives. The tender process is open to qualified companies with proven experience, financial stability, and necessary certifications. The scope encompasses daily cleaning, waste management, and sanitation, with a completion period of 24 months. Bidders must adhere to strict deadlines, submit comprehensive documentation, and participate in a transparent evaluation process. This tender is ideal for companies seeking government contracts in Gujarat, particularly those specializing in facilities management and cleaning services, with opportunities for long-term engagement and growth in the public sector.
Scope Of Work
• Provide comprehensive housekeeping and cleaning services at Surat City Circle and MD Bungalow, including Surat City Campus.
• Ensure daily cleaning, dusting, waste disposal, and sanitation of all designated areas.
• Maintain hygiene standards in restrooms, corridors, offices, and outdoor spaces.
• Use approved cleaning materials and equipment as per specifications.
• Adhere to safety and environmental regulations.
- Bidders must visit the site for a pre-bid inspection.
- Submit detailed technical and financial proposals.
- Implement the cleaning schedule as per the contract terms.
- Regularly monitor quality and compliance.
- Submit progress reports and invoices for payments.
| Specification | Details |
|---|---|
| Contract Duration | 24 months |
| Service Area | Surat City Circle, MD Bungalow, Surat City Campus |
| Cleaning Frequency | Daily, as per schedule |
| Equipment & Materials | Approved by DGVCL |
| Safety Standards | Compliant with government norms |
Technical Specifications
| Parameter | Specification |
|---|---|
| Cleaning Equipment | Approved vacuum cleaners, mops, brooms |
| Cleaning Agents | Eco-friendly, approved disinfectants |
| Service Standards | ISO compliant or equivalent |
| Safety Measures | PPE for staff, safety signage |
| Process | 1. Site inspection 2. Proposal submission 3. Contract execution 4. Regular monitoring |
Bidders must demonstrate compliance with technical standards through documentation and site visits. The process involves initial technical evaluation followed by approval of the proposed methods and equipment.
Financial Requirements
The estimated project cost is INR 48,902,210. Bidders should submit a detailed financial proposal including unit rates, total cost, and payment terms. Payment will be made in installments based on milestones achieved, with a final payment after successful completion. The bid must include a refundable EMD of an amount specified in the tender documents. The financial proposal should be valid for 180 days from the bid submission deadline. Cost breakdowns should align with the scope of work, including manpower, materials, equipment, and overheads.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹5,900
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Bid Submission Start
08-10-2026 16:00:00
Document Download End
26-10-2026 18:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹48,90,221
Bid To RA
No
Item Category
Housekeeping/ Cleaning
Authority & Contact
Officer Inviting Bids
The C.E.O & S.E. (O&M), Surat City Circle
Bid Opening Authority
The C.E.O & S.E. (O&M), Surat City Circle
Address
DAKSHIN GUJARAT VIJ CO. LTD. CIRCLE OFFICE SURAT CITY 2nd floor, Opp. E-Space, BhagvanMahavir College Road,New VIP Road,Vesu-Bharthana, Surat - 395 007
Contact Details
8980018842
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Documents 1
tender hose keeping Draft Letter_.pdf
TENDER_DOCUMENT
Categories
2
Bidding Process
Process Timeline
27-10-2026 11:00
28-10-2026 11:30
29-10-2026 12:00
Required Forms
Preliminary
Tender Fee RTGS/NEFT/Online Form R2
User Defined Template-Standard
EMD RTGS/NEFT_Online Form R2
User Defined Template-Standard
Technical
Tech Stage (Civil)
User Defined Template-Standard
Commercial
Housekeeping SCC DGVCL
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
Attache Scan copy of Original Receipt of Payment of Tender Fee & EMD amount
RequiredAttache Cancel Check/Bank Details for EMD refund
RequiredAttaché GST Registration Certificate
RequiredStage - Technical Stage
All Tender Documents as per tender required to be attached
Required🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
- ✓ Must have valid GST registration.
- ✓ Must submit original receipt of tender fee and EMD payment.
- ✓ Attache canceled check or bank details for EMD refund.
- ✓ Must provide valid EMD amount proof.
- ✓ Experience in housekeeping/cleaning services for government or reputed private organizations.
- ✓ Financial stability with average turnover of at least INR 50 lakhs in the last 3 years.
| Qualification | Criteria |
|---|---|
| Experience | Minimum 3 years in similar services |
| Financial | Average annual turnover ≥ INR 50 lakhs |
| Certifications | GST registration, valid DSC |
| Documents | All required documents as per tender guidelines |
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this housekeeping tender?
This tender involves providing comprehensive annual housekeeping and cleaning services at Surat City Circle, MD Bungalow, and Surat City Campus for 2026-28. The scope includes daily cleaning, waste disposal, sanitation, and maintenance of hygiene standards across designated government premises, ensuring a clean environment in accordance with specified standards and safety regulations.
Who is eligible to bid for this tender?
Eligible bidders must have valid GST registration, submit original payment receipts for tender fee and EMD, and provide bank details for EMD refund. Additionally, they should have minimum 3 years of experience in similar services, demonstrate financial stability with an annual turnover of at least INR 50 lakhs, and possess relevant certifications. All required documents must be submitted as per the tender guidelines.
What are the key deadlines for this tender?
The bid submission starts on 08-10-2026 at 4:00 PM and ends on 26-10-2026 at 6:00 PM. The preliminary evaluation is scheduled for 27-10-2026 at 11:00 AM, followed by technical evaluation on 28-10-2026, and commercial evaluation on 29-10-2026. The contract award notification is expected by 07-11-2026. Bidders must adhere strictly to these dates to ensure participation.
How is the evaluation of bids conducted?
Bids are evaluated based on technical competence (40%), experience (30%), financial stability (20%), and bid price (10%). Minimum qualifying marks are 60% overall. The process involves technical screening, followed by financial assessment, with the highest-scoring bids considered for award. Mandatory documents and compliance with technical standards are essential for qualification.
How can I get assistance or training for online bidding?
Support is available through free vendor training sessions held every Saturday from 4:00 to 5:00 PM at (n)Code Solutions, Ahmedabad. Bidders are encouraged to attend to understand the online bidding process and procure valid digital certificates for secure submission. For queries, contact the support team at +91-79-40007517 or via email at [email protected].