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Open State Governments & UT NPROCURE

Tender for Providing Fire Fighting System at Boys Hostel-1 in Mandvi, Surat

Bid Publish Date

14-Jul-2026, 11:30 am

Bid End Date

28-Jul-2026, 12:30 pm

Value

₹24,17,971

Location

SURAT , GUJARAT
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Progress

Issue14-Jul-2026, 11:30 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

3  Months

Currency Type

Single

Categories 1

SERVICES

This government tender invites experienced contractors to provide and install a state-of-the-art Fire Fighting System at Boys Hostel-1 in Mandvi, Surat. Managed by the Gujarat Roads and Buildings Department, this project aims to ensure fire safety compliance and enhance security infrastructure in government residential facilities. The tender specifies supply, installation, testing, and commissioning of fire safety equipment, with a project duration of approximately 3 months and an estimated cost of ₹24,17,971. Bidders must meet strict eligibility criteria, including valid registration, experience, and statutory certifications. The process involves transparent evaluation based on technical expertise, price competitiveness, and adherence to standards. The tender is open to qualified firms specializing in fire safety systems, civil works, and safety infrastructure, offering a significant opportunity to contribute to public safety in Gujarat.

Scope Of Work

The scope of work for this tender includes:

  • Supply of fire safety equipment as per specifications.
  • Installation of fire suppression and alarm systems in Boys Hostel-1.
  • Testing and commissioning of all installed systems to ensure operational efficiency.
  • Compliance with relevant national and state fire safety standards.
  • Preparation of detailed work method and schedule.
  • Coordination with the Surat (R&B) Division No.2 for seamless execution.

The key deliverables are:

  • Fully installed and operational fire fighting system.
  • Approved work method statement.
  • As-built drawings and documentation.
  • Testing reports and certification.

The process includes:

  1. Receipt of bids via the NPROCURE portal.
  2. Technical evaluation based on submitted documents.
  3. Financial bid opening for qualified bidders.
  4. Final award to the most suitable bidder based on evaluation criteria.
Specification Details
Equipment Type Fire extinguishers, sprinklers, alarms
Standards IS 2190, IS 1646, and other relevant codes
Completion Timeline 3 months
Payment Terms As per contract agreement

Bidder must ensure all equipment and installation comply with the latest fire safety standards and provide valid certificates of compliance.

Technical Specifications

The technical specifications require the bidder to supply fire safety equipment compliant with IS standards such as IS 2190 and IS 1646. Equipment must include fire extinguishers, sprinklers, alarms, and detection systems. All devices should have valid certifications and be suitable for installation in residential hostels. The installation process involves sequential steps:

  • Site assessment and preparation.
  • Delivery of equipment to the site.
  • Installation as per approved drawings.
  • System testing and commissioning.
  • Final certification and handover.
Parameter Specification
Equipment Standards IS 2190, IS 1646
Power Supply 220V AC, backup power available
System Capacity Suitable for 100+ residents
Certification BIS and fire department approval

Bidder must ensure all systems are tested and certified before final handover, with documentation provided to the department.

Financial Requirements

The estimated project cost is approximately ₹24,17,971.03. The financial bid should include detailed pricing for all equipment, installation, testing, and commissioning. Payment shall be made in installments based on project milestones:

  • 30% on contract signing.
  • 40% after installation and initial testing.
  • 30% upon successful commissioning and certification.
Cost Component Amount (₹)
Equipment 12,00,000
Installation 6,00,000
Testing & Commissioning 3,00,000
Miscellaneous & Contingency 3,17,971.03

Bidders must submit a valid bid security deposit of ₹24,179.71 and adhere to the payment schedule as specified in the bid document.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹24,17,971

Bid To RA

No

Item Category

Fire and Safety Services

Authority & Contact

Officer Inviting Bids

Executive Engineer, Surat (R&B) Division No.2, Surat.

Bid Opening Authority

Executive Engineer, Surat (R&B) Division No.2, Surat.

Address

4th Floor, (R&B) Bhavan, Opp.Dutchgarden, Nanpura, Surat 395 001.

Contact Details

[email protected]

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Documents 4

BOQ Boys Hosel-1 Mandvi.pdf

TENDER_DOCUMENT

Specification Fire Mandvi Boys Hostel-1.pdf

TENDER_DOCUMENT

GR.pdf

TENDER_DOCUMENT

SBD Fire Mandvi Boys Hostel-1.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid registration as E-1 Class or above.
  • ✓ Must submit a valid Tender Fee DD of ₹900.
  • ✓ Must provide valid EMD or exemption certificate with bank confirmation.
  • ✓ Must possess a valid Bank Solvency Certificate for 2026.
  • ✓ Must submit a valid PAN card and GST registration.
  • ✓ Must have relevant experience in fire safety system installation for government projects.
  • ✓ Must submit all required technical documents, affidavits, and undertakings.
  • | Financial Criteria |
    |------------------------|------------------------------|
    | Minimum Annual Turnover | ₹50 lakhs |
    | Experience in similar projects | At least 2 projects of similar nature in last 3 years |
Critical Eligibility Points
Valid registration, EMD, and solvency certificates
Proven experience and technical capacity
Compliance with all statutory and safety standards
Submission of complete and valid documentation

Bidders must meet all eligibility criteria to qualify for technical and financial evaluation.

Bidding Process

Process Timeline

1. Technical Bid

29-07-2026 11:00

2. Financial Bid

29-07-2026 11:30

Required Forms

Technical

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Registration Class Details.

User Defined Template-Standard

Required

Proposed sub-contract and firms involved

User Defined Template-Standard

Financial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Technical Bid

1

Attached Scan copy of Valid Tender Fee DD.

Required
2

Attached Scan copy of Valid FDR or Exemption certificate for EMD. Bid Security / EMD (It mandatory to attached a bank third party confirmation letter showing the FDR is in the name of Executive Engineer, Surat (R&B) Division No.2, Surat (Pledge letter) for the FDR.) or Valid EMD Exemption Certificate.

Required
3

Attached Scan copy of Valid Bank Solvency Certificate for Calendar year 2026.

Required
4

Attached Scan copy of Valid Registration E-1 Class and above.

Required
5

Attached Scan copy of Valid PAN card.

Required
6

Attached Scan copy of Valid GST Registration.

Required
7

Attached Scan copy of Valid Other Documents.

Required
8

Attached Copy of Bid Security in the form specified in Section 8.

Required
9

Attached Copy of Certificates, under takings, affidavits as specified in Section 2.

Required
10

Attached Copy of Under taking that the bid shall remain valid for the period specified in Clause 15.1.

Required
11

Attached Copy of Proposed work method and schedule. (Refer ITB Clause 4.1).

Required
12

Attached Copy of litigation History (Refer Clause 1.11 of Q.I.).

Required
13

Attached Document of Proposed sub-contract and firms involved (Refer Clause 1.7 of Q.I.).

Required
14

Attached Document of Experience of Similar Nature of work Accounting 40 percentage of Estimated Cost (3-A form must be uploaded by Executive Engineer sign.)

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - Financial Bid

1

Attached Copy of Form of Bid as specified in Section 6

2

Attached Copy of Priced Bill of Quantities for items specified in Section 7

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this tender?

This tender aims to select qualified contractors to supply, install, test, and commission a comprehensive fire fighting system at Boys Hostel-1 in Mandvi, Surat, ensuring compliance with fire safety standards and enhancing safety infrastructure.

Who can participate in this tender?

Eligible bidders include firms with valid E-1 Class registration or higher, proven experience in fire safety systems, and compliance with all technical and financial eligibility criteria as specified in the tender documents.

What are the key documents required for technical bid submission?

Key documents include valid tender fee DD, EMD or exemption certificate, bank solvency certificate, registration certificates, PAN, GST registration, experience certificates, and detailed work method & schedule, among others.

What is the deadline for bid submission?

The last date for bid submission is 28-07-2026 at 18:00 hours. Bidders must ensure all documents are uploaded before this deadline via the NPROCURE portal.

How will the evaluation process be conducted?

Bids will be evaluated based on technical competence, experience, price, and compliance with specifications. The highest scoring bidders will be shortlisted for award, with minimum thresholds set for each criterion to ensure quality and reliability.

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