Tender for Providing, Supplying & Installing Equipment for Kadodara Swadeshi Mela Event
Progress
This government tender offers a unique opportunity for experienced service providers to supply and install essential equipment for the Kadodara Swadeshi Mela. Organized by Kadodara Nagarpalika, Gujarat, the project aims to promote local products and cultural heritage through a vibrant community event. Bidders are invited to submit their proposals for providing staging, audio-visual, lighting, and signage equipment, ensuring timely setup within a 7-day window. The tender process emphasizes transparency, technical excellence, and value for money, with detailed evaluation criteria and deadlines. Participating companies will benefit from collaborating with government initiatives supporting local entrepreneurship and regional development. The tender is open to qualified vendors with proven experience in event services and equipment installation, offering a strategic opportunity to engage in a high-profile government event that fosters community engagement and cultural promotion.
Scope Of Work
• Provide, supply, and install equipment required for the Swadeshi Mela event at Kadodara Nagarpalika.
• Key deliverables include:
- Event staging equipment
- Audio-visual systems
- Lighting arrangements
- Booth setup materials
- Signage and branding materials
• The process involves:
- Submission of technical and financial bids
- Evaluation and shortlisting
- Contract award
- Delivery and installation of equipment
- Testing and commissioning
- Final handover within 7 days of contract signing
• Bidders must ensure compliance with all technical specifications and safety standards. The equipment must be compatible with the event requirements and capable of handling outdoor conditions. All installations should be completed before the event date, with support for any troubleshooting during the event.
• The selected vendor shall provide necessary manpower, tools, and technical support for the duration of the event.
Technical Specifications
| Parameter | Specification |
|---|---|
| Equipment Compatibility | Outdoor and indoor use, weather-resistant |
| Power Requirements | Standard electrical supply, backup provisions |
| Audio-Visual Systems | HD quality, portable, easy setup |
| Lighting | LED-based, energy-efficient |
| Installation Timeframe | Complete setup within 7 days |
| Testing & Support | On-site testing, technical support during event |
Sequential procedures:
- Submit technical bid with detailed specifications
- Await technical evaluation
- Finalize equipment list and delivery schedule
- Install and test equipment before event date
- Provide on-site support during event
Financial Requirements
The estimated budget for the project is approximately ₹0.00, indicating that the detailed cost breakdown will be provided during the bid submission process. The cost components include equipment procurement, transportation, installation, and technical support. Bidders must submit a detailed financial proposal along with the bid, clearly itemizing costs for each component. Payment terms will be as per the contract, typically including an initial advance, progress payments, and final settlement post successful completion. The bid must specify the total cost, applicable taxes, and any additional charges. The tender fee of ₹900 must be paid through the prescribed method, and EMD (Earnest Money Deposit) as proof of bid security must be submitted along with the bid documents. All costs should be competitive and aligned with market standards to ensure eligibility.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹900
Contract Form
Service
Completion Period
7 Days
Currency Type
Single
Bid Submission Start
15-10-2026 12:00:00
Document Download End
22-10-2026 12:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Value
₹0
Bid To RA
No
Item Category
Services
Authority & Contact
Officer Inviting Bids
Chief Officer, Kadodara Nagarpalika
Bid Opening Authority
Chief Officer,Kadodara Nagarpalika
Address
kadodara nagar palika, Patel Park Housing Society, Kadodara, Haripura, Gujarat 394327
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 2
02 Schedule B1.pdf
TENDER_DOCUMENT
01 Tender.pdf
TENDER_DOCUMENT
Categories
2
Bidding Process
Process Timeline
24-10-2026 12:00
24-10-2026 12:30
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
All Scanned documents as per tender paper
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Eligibility Criteria
✓ Must have valid registration and licensing for providing event equipment and services.
✓ Must submit all scanned documents as per tender paper for preliminary evaluation.
✓ Proven experience in organizing similar government or large-scale events.
✓ Financial stability evidenced by relevant documents.
| Criterion | Requirement |
|---|---|
| Registration & Licenses | Valid registration with local authorities |
| Experience | Minimum 3 years in event equipment services |
| Financial Qualification | Turnover of at least ₹10 lakh in the last financial year |
| Certification | ISO or equivalent certification preferred |
Note: Bidders must meet all eligibility requirements to qualify for further evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this government tender?
This tender aims to select qualified vendors to provide, supply, and install equipment for the Swadeshi Mela event at Kadodara Nagarpalika, Gujarat. The goal is to facilitate a successful local cultural and entrepreneurial event that promotes indigenous products, community participation, and regional development.
Who can participate in this tender?
Eligible bidders include companies or professionals with valid registration, relevant experience in event equipment services, and the ability to meet technical and financial criteria. Specifically, vendors experienced in outdoor event setups, audio-visual systems, lighting, and signage are encouraged to apply.
What are the key deadlines for bid submission?
The bid submission starts on 15-10-2026 at 12:00 PM and closes on 22-10-2026 at 12:00 PM. The bid opening will occur on 24-10-2026 at 12:00 PM, with evaluation and award decisions following shortly after. Bidders must ensure timely submission of all required documents.
What technical specifications must the equipment meet?
Equipment must be weather-resistant, suitable for outdoor use, and compliant with safety standards. Audio-visual systems should support high-definition output, lighting should be energy-efficient LED-based, and all installations must be completed within 7 days. Technical support during the event is mandatory to ensure smooth operations.
How is the evaluation of bids conducted?
Bids are evaluated based on technical competence, experience, cost, and compliance with specifications. The scoring criteria assign weightages to each factor, with a minimum qualifying score of 50%. The highest-scoring bid will be awarded the contract, emphasizing quality, experience, and value for money.