Tender for Providing, Supplying & Installing Equipment for Swadeshi Mela at Bardoli Nagarpalika
Progress
This government tender offers a unique opportunity for service providers to participate in organizing the Swadeshi Mela at Bardoli Nagarpalika. The project involves providing, supplying, and installing essential equipment such as tents, lighting, sound systems, and display units to facilitate a culturally significant event promoting local products and entrepreneurship. Bidders must meet specific eligibility criteria, technical specifications, and submit their proposals online via the nProcure portal. The tender aims to support local government initiatives and foster self-reliance through a well-organized public event. With a clear bidding process, evaluation criteria, and deadlines, this tender is ideal for companies with experience in event logistics, equipment supply, and technical services seeking to contribute to community development and cultural promotion. The project underscores the government’s commitment to empowering local businesses and promoting indigenous products, making it a strategic opportunity for service providers in Gujarat and beyond.
Scope Of Work
The selected vendor will be responsible for the following:
- Providing all necessary equipment for the Swadeshi Mela event, including stalls, lighting, sound systems, and display units.
- Supplying and installing equipment at the designated venue, Bardoli Nagarpalika Office Building.
- Ensuring timely setup prior to the event date.
- Providing technical support and maintenance during the event.
- Removing and cleaning up post-event equipment and infrastructure.
The process involves:
- Submission of detailed technical proposal.
- Site inspection and approval.
- Procurement and delivery of equipment.
- Installation and testing.
- Conducting the event.
- Dismantling and cleanup.
| Equipment Type | Specifications | Quantity |
|---|---|---|
| Stall Tents | Weather-resistant, 10x10 ft | As required |
| Lighting | LED floodlights, energy-efficient | As required |
| Sound System | Portable speakers, microphones | As required |
| Display Units | Wooden/metal racks, display boards | As required |
Technical Specifications
The equipment supplied must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Stall Tents | Weatherproof, fire-retardant, UV resistant |
| Lighting | LED, 240V, energy-efficient |
| Sound System | RMS power ≥ 100W, Bluetooth compatible |
| Display Units | Sturdy, rust-proof material |
Sequential procedures include:
- Technical validation of equipment
- Compliance with safety standards
- Testing prior to installation
- Certification of equipment as per government norms
All equipment must conform to the technical standards specified in the tender documents and relevant safety regulations.
Financial Requirements
The total estimated budget for this project is ₹0.00, indicating a service-based tender with no predefined budget, subject to competitive bidding. Bidders are required to submit a detailed cost breakdown including equipment costs, installation charges, and service fees. The financial proposal should be submitted in the Price Bid Form, which is mandatory. Payment terms will be based on milestones, including delivery, installation, and successful completion of the event. The bid security or EMD amount is to be provided as per the instructions, ensuring compliance with the tender requirements. The overall financial offer must be competitive and aligned with the scope of work to qualify for evaluation.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹900
Contract Form
Service
Completion Period
15 Days
Currency Type
Single
Bid Submission Start
09-10-2026 18:10:00
Document Download End
16-10-2026 18:25:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Value
₹0
Bid To RA
No
Item Category
Services
Authority & Contact
Officer Inviting Bids
Chief Officer, Bardoli Nagarpalika
Bid Opening Authority
Chief Officer, Bardoli Nagarpalika
Address
Bardoli Nagarpalika Office Building, Bardoli Dist. Surat - 394601
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 2
02 Schedule B1.pdf
TENDER_DOCUMENT
01 Tender.pdf
TENDER_DOCUMENT
Categories
2
Bidding Process
Process Timeline
20-10-2026 12:00
20-10-2026 12:30
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
All Scanned documents as per tender paper
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Eligibility Criteria
✓ Must have valid registration and license for event equipment supply and installation.
✓ Must submit all scanned documents as per tender paper for preliminary verification.
✓ Experience in organizing similar government or large-scale events is preferred.
✓ Financial stability demonstrated through recent financial statements.
| Criterion | Requirement |
|---|---|
| Registration | Valid business registration certificate |
| Experience | Minimum 3 years in event equipment supply |
| Financials | Turnover of at least ₹10 lakh in the last fiscal year |
| Technical Capability | Proven track record with references |
Note: Bidders must meet all eligibility criteria to qualify for the tender.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this tender?
This tender aims to select qualified service providers for providing, supplying, and installing equipment necessary for organizing the Swadeshi Mela at Bardoli Nagarpalika. The goal is to promote local products, support self-reliance, and facilitate a successful cultural and entrepreneurial event.
How can I participate in the bidding process?
Interested bidders must download the tender documents, attend the free vendor training camp, and submit their technical and financial bids online via the nProcure portal before the deadline of October 16, 2026, at 18:25. Ensure all required documents, including proof of bid fee and EMD, are uploaded correctly.
What are the key technical specifications for the equipment?
Equipment must meet specified standards such as weatherproof tents, energy-efficient LED lighting, portable sound systems, and sturdy display units. All items should conform to safety and quality norms, with testing and certification prior to installation. Refer to the detailed technical parameters in the tender documents for precise specifications.
What is the evaluation criteria for selecting the successful bidder?
Selection will be based on technical competence (50%), financial proposal (30%), and experience (20%). Bidders must meet minimum thresholds in each category. The evaluation factors include past performance, cost competitiveness, and compliance with technical standards.
What are the important dates and deadlines I should be aware of?
The bid submission opens on October 9, 2026, at 18:10 and closes on October 16, 2026, at 18:25. The evaluation will be completed by October 20, 2026, with the award notification following shortly after. Bidders are advised to submit their bids early to avoid last-minute issues.