Tender for Providing Temporary Sound System for District 15 August 2026 Celebration in Godhra
Bid Publish Date
30-Jul-2026, 9:20 am
Bid End Date
07-Aug-2026, 6:30 am
Value
₹2,57,897
Location
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹600
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
2
This government tender offers a unique opportunity for electrical contractors and event service providers to supply a temporary sound system for the Independence Day 2026 celebration in Godhra, Gujarat. The project involves delivering, installing, and testing high-quality audio equipment to facilitate a large-scale outdoor event. Bidders must meet strict eligibility criteria, including relevant experience, financial stability, and valid licenses. The tender process is fully electronic, with submission deadlines on August 7, 2026, and evaluation scheduled shortly after. This initiative aims to ensure a successful and vibrant celebration, emphasizing sound quality, safety, and reliability. Participating companies should have expertise in public event audio solutions and a proven track record in government projects within Gujarat. The project budget is approximately ₹2,57,896.94, with detailed technical and financial requirements outlined in the tender documents. Don't miss this opportunity to contribute to a historic event while showcasing your technical excellence and service quality.
Scope Of Work
The selected vendor will be responsible for:
- Supplying a complete temporary sound system suitable for outdoor public events.
- Ensuring the system includes microphones, speakers, amplifiers, mixers, and related accessories.
- Setting up and testing the equipment at the designated venue in Godhra.
- Providing technical support during the event and rehearsal.
- Ensuring the sound system meets the specifications outlined in the tender documents.
The process involves:
- Submission of technical and financial bids via the official e-Procurement portal.
- Evaluation of bids based on technical compliance and financial competitiveness.
- Awarding the contract to the most suitable bidder.
- Delivery, installation, and commissioning of the sound system before the event.
- Providing post-event support and dismantling.
| Specification | Requirement |
|---|---|
| Power Output | Minimum 10 kW |
| Microphone Types | Wireless & wired |
| Speaker Coverage | Outdoor, large audience |
| Equipment Standards | ISI or equivalent certification |
The vendor must ensure all equipment is compliant with safety and quality standards and provide necessary certificates and documentation upon award.
Technical Specifications
The sound system must include:
| Parameter | Specification |
|---|---|
| Power Output | ≥10 kW |
| Microphones | Wireless & wired |
| Speakers | Suitable for outdoor large venues |
| Certification | ISI or equivalent |
Sequential process:
- Delivery of equipment to the specified site.
- Setup and calibration by trained technicians.
- Testing for sound clarity and coverage.
- Final approval by the designated officer.
All equipment must be compliant with safety standards and include certification documents. The setup must be completed at least 24 hours before the event date.
Financial Requirements
The estimated project cost is approximately ₹2,57,896.94. Bidders must submit a bid that includes detailed cost breakdowns:
| Item | Cost (INR) |
|---|---|
| Equipment | Variable |
| Setup & Installation | Variable |
| Testing & Commissioning | Included |
| Total | As per bid |
Payment terms:
- 30% advance upon contract signing.
- 50% after equipment delivery and setup.
- Remaining 20% after successful event completion.
Bidders should ensure their financial bids are inclusive of all taxes and charges. The bid validity period is 90 days from the bid submission deadline.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹2,57,897
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
DEPUTY EXECUTIVE ENGINEER ELECTRICAL (R & B) SUB DIVISION, GODHRA.
Bid Opening Authority
DEPUTY EXECUTIVE ENGINEER ELECTRICAL (R & B) SUB DIVISION, GODHRA.
Address
NEAR INDIAN RED CROSS SOCIETY, GODHRA CIVIL LINE-389001
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
01.NIT.pdf
TENDER_DOCUMENT
02.SBD.pdf
TENDER_DOCUMENT
03.SCHEDULE-B.pdf
TENDER_DOCUMENT
04.Notice-5.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid electrical contractor registration in E-2 class or above.
- ✓ Must possess a valid electrical contractor license (renewal receipt not accepted).
- ✓ Must submit a D.D. for tender fee of ₹600.
- ✓ Must provide FDR for EMD, valid for at least 180 days.
- ✓ Must have a solvency certificate from a nationalized or scheduled bank, issued in 2026, covering at least 20% of the tender amount.
- ✓ Must submit PAN Card and GST registration proof.
- ✓ Must have completed at least one similar government project in Gujarat within the last five financial years, with a value not less than 50% of the tender amount.
| Qualification | Minimum Requirement |
|---|---|
| Contractor Registration | Valid in E-2 Class & above |
| Similar Work Experience | One project, last 5 years |
| Financial Solvency | 20% of tender value |
| Documents | PAN, G.S.T., Bank Solvency |
Bidding Process
Process Timeline
07-08-2026 12:05
07-08-2026 12:10
Required Forms
Prelimary
Tender Fee
User Defined Template-Secured
EMD Details
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Prelimary Stage
D.D. for Tender Fee
RequiredFDR for EMD (Minimum for 180 days) as mentioned above. (Exemption certificate or DD will not be considered)
RequiredScanned Copy of Nationalized / Schedule Bank Solvency.) (MIN 20 percentage of Amount put to Tender) (issued in current Calendar Year 2026)
RequiredScanned Copy of Income Tax Pan Card
RequiredScanned Copy of G.S.T. Number
RequiredScanned Copy of Valid Contractor Registration in E-2 Class & above. (Electrical)
RequiredScanned Copy of Valid Electrical Contractor License (Renewal Receipt will not be considered)
RequiredScanned Copy of Form 3A of one similar work of State/District level Program in Gujarat State (Work carried out under State Government only) completed in last Five Financial years for an amount not less than 50 percentage of Amount put to Tender.
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves providing a temporary sound system for the District Level Independence Day Celebration in Godhra on 15 August 2026. It includes supplying, setting up, testing, and supporting the sound equipment suitable for outdoor large gatherings, ensuring high-quality audio coverage. The scope covers microphones, speakers, amplifiers, and related accessories, with compliance to safety and quality standards.
Who is eligible to participate in this tender?
Eligible bidders must possess a valid electrical contractor registration in E-2 class or above, along with a valid electrical contractor license. They must submit financial solvency certificates, PAN, G.S.T. registration, and demonstrate experience in similar government projects in Gujarat within the last five years. All documents must be current and compliant with the specified criteria.
What are the key dates and deadlines for this tender?
The bid submission starts on 30 July 2026 at 14:50 and closes on 7 August 2026 at 12:00. The technical bid evaluation will occur on 7 August 2026 at 12:05, followed by the final commercial evaluation at 12:10. The event date is scheduled for 15 August 2026. Bidders must submit all documents before the deadline to qualify.
What technical specifications must the sound system meet?
The sound system must have a minimum power output of 10 kW, include wireless and wired microphones, and be suitable for outdoor large venues. Equipment should have ISI or equivalent certification. The setup process involves delivery, installation, calibration, and testing to ensure optimal sound coverage and clarity, with all procedures completed at least 24 hours before the event.
How is the bidding process conducted and evaluated?
Bidders must download tender documents, submit technical and financial bids online, and attend any pre-bid meetings if required. The evaluation involves technical compliance (60%) and cost (40%). Bids are assessed based on equipment quality, experience, financial stability, and adherence to specifications. The most compliant and cost-effective bid will be awarded the contract, with minimum thresholds specified for technical scores.
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Documents 4
01.NIT.pdf
TENDER_DOCUMENT
02.SBD.pdf
TENDER_DOCUMENT
03.SCHEDULE-B.pdf
TENDER_DOCUMENT
04.Notice-5.pdf
TENDER_DOCUMENT