Tender for Replacement of VRF AC System at EMC and SCADA Office Gandhinagar - Power & Energy Sector
Progress
This government tender offers a significant opportunity for electrical and HVAC contractors to participate in the replacement of VRF AC systems at the EMC and SCADA Office in Gandhinagar, Gujarat. Managed by Uttar Gujarat Vij Company Limited, a leading power utility, the project aims to upgrade cooling infrastructure critical for power management and control systems. The tender involves detailed technical specifications, strict eligibility criteria, and a structured evaluation process. Bidders must demonstrate experience, technical competence, and financial stability to qualify. The project duration is 4 months, with a total estimated value ranging from Rs. 20 lakh to Rs. 30 lakh. This is an excellent chance for qualified firms to secure a government contract in the power and energy sector, contributing to infrastructure modernization and energy efficiency initiatives in Gujarat.
Scope Of Work
The scope of work includes:
- Removal and disposal of existing VRF AC systems at the designated EMC and SCADA Office.
- Supply and installation of new VRF AC units as per technical specifications.
- Testing and commissioning of the installed systems to ensure compliance with standards.
- Integration with existing power infrastructure.
The key deliverables are:
- Complete removal of old AC systems.
- Delivery of new VRF units including all accessories.
- Proper installation and setup.
- Functional testing and certification.
The process involves:
- Site survey and assessment.
- Submission of technical proposals.
- Approval of design and specifications.
- Procurement of equipment.
- Installation and commissioning.
- Final testing and handover.
| Technical Specifications | Requirements |
|---|---|
| VRF AC Capacity | As per Schedule A |
| Power Supply | 230V/50Hz, 3-phase |
| Energy Efficiency | Minimum SEER 16 |
| Certification | BIS, ISO |
All work must adhere to safety standards and environmental regulations. Bidders should ensure timely delivery within the specified completion period.
Technical Specifications
The technical specifications require VRF AC units with a capacity suitable for the office environment, adhering to Schedule A. Units must be energy-efficient, certified by BIS and ISO, and compatible with existing electrical infrastructure. The installation process involves sequential steps: site assessment, equipment procurement, installation, and testing. The units should have a minimum SEER of 16 for energy efficiency. All components must comply with national standards, and the system should be capable of seamless integration with the existing power supply and control systems. The installation must be completed within 4 months, with detailed testing reports submitted for approval.
Financial Requirements
The estimated project budget ranges from Rs. 20 lakh to Rs. 30 lakh, inclusive of all taxes and duties. The financial proposal should include:
| Cost Component | Estimated Cost |
|---|---|
| Equipment | Rs. 15 lakh |
| Installation | Rs. 5 lakh |
| Testing & Commissioning | Rs. 2 lakh |
| Miscellaneous | Rs. 1 lakh |
Payment terms are as follows:
- 30% advance upon contract signing.
- 50% after installation completion.
- 20% after successful testing and handover.
All payments are subject to submission of valid invoices and certification from the project engineer.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹5,900
Contract Form
Works
Completion Period
4 Months
Currency Type
Single
Bid Submission Start
25-08-2026 11:00:00
Document Download End
22-10-2026 18:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Electrical Goods
Authority & Contact
Officer Inviting Bids
Chief Engineer (P&P), UGVCL Mehsana
Bid Opening Authority
Chief Engineer (P&P), UGVCL Mehsana
Address
Uttar Gujarat Vij Company Limited. Regd. & Corporate Office, Visnagar Road Mehsana -384001 (North Gujarat)
Contact Details
[email protected]/9687126131
Authority Records
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Documents 9
Authorize Person Declaration.pdf
TENDER_DOCUMENT
Commercial_Terms_and_Conditions.pdf
TENDER_DOCUMENT
Bank list Dtd.15.04.202618026.pdf
TENDER_DOCUMENT
Schedule B Price Bid.pdf
TENDER_DOCUMENT
SCHEDULE A VRF SCADA 1408.pdf
TENDER_DOCUMENT
Amendment No-1 Tender Terms 1408.pdf
TENDER_DOCUMENT
Amendment No-2 Time Limit Extension -1408.pdf
TENDER_DOCUMENT
Amendment No-3 Time Limit Extension -1408.pdf
TENDER_DOCUMENT
Amendment No-4 Time Limit Extension -1408.pdf
TENDER_DOCUMENT
Categories
8
Bidding Process
Process Timeline
23-10-2026 10:30
24-10-2026 10:30
13-11-2026 10:30
Required Forms
Preliminary
UGVCL EMD Details - Goods
User Defined Template-Standard
UGVCL Tender Fee - Goods
User Defined Template-Standard
Technical
ANNEXURE -1
User Defined Template-Standard
ANNEXURE – 2
User Defined Template-Standard
ANNEXURE – 3
User Defined Template-Standard
ANNEXURE - 4 (QUANTITY OFFERED & ANNUAL PRODUCTION)
User Defined Template-Standard
ANNEXURE - 5 (DELIVERY SCHEDULE)
User Defined Template-Standard
ANNEXURE- 6
User Defined Template-Standard
ANNEXURE – 7
User Defined Template-Standard
ANNEXURE - 8 (TYPE TEST REPORTS OF ITEM OFFERED)
User Defined Template-Standard
ANNEXURE - 9 (LIST OF THE TENDER DRAWINGS SUBMITTED IN THE TECHNICAL BID)
User Defined Template-Standard
ANNEXURE - 10
User Defined Template-Standard
ANNEXURE - 11 (BIDDER MUST FURNISH THE BELOW DETAILS IN TECHNICAL BID.)
User Defined Template-Standard
ANNEXURE - 12 (TECHNICAL AND COMMERCIAL DEVIATIONS IF ANY)
User Defined Template-Standard
ANNEXURE - 13
User Defined Template-Standard
ANNEXURE - 14
User Defined Template-Standard
ANNEXURE - 15
User Defined Template-Standard
FORMAT FOR VENDOR REGISTRATION (Mandatory)
User Defined Template-Standard
ACCEPTANCE OF TERMS AND CONDITIONS- UGVCL
User Defined Template-Standard
UNDERTAKING ( DOCUMENT ATTACHED)
User Defined Template-Standard
CERTIFICATE - A
User Defined Template-Standard
TECHNICAL SPECIFICATION
User Defined Template-Standard
DOCUMENTS
User Defined Template-Standard
IMPORTANT INSTRUCTIONS
User Defined Template-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Copy of Valid Vendor Registration Certificate for Tendered Item (If applicable as per Schedule-A Condition)
Notarized Copy of Valid CSPO (Central Store Purchase Organization)/NSIC Certificate/DGS&D Certificate
Notarized Copy of Udyam Registration Certificate
RequiredVendor Registration fees payment receipt copy (If applied for renewal/ New Registration)
Notarized Copy of GST registration Certificate
RequiredList of Order Executed if any
RequiredAny Other Document (if Required)
Forwarding letter for submission of Tender Fee & EMD & Vendor Registration Certificate
RequiredScanned copy of Online Payment of Tender Fee
RequiredScanned copy of Online Payment of EMD
RequiredScan Copy of receipt in cash for cash payment (Up to RS.10000)
RequiredStage - Technical Stage
Forwarding for Technical Bid submission
RequiredSigned and Seal copy of GTP and Technical Specification or Drawing
Copy of Audited Account of Last three years
RequiredList of Testing Facility on Company s Letter Head
List of Machinery on Companys Letter Head
List Of Partners or Directors with Address and Contact No On Letter Head
RequiredNotarize copy of all Type Test Of Tender Item Not Older Than 7 Year
BIS License Notarized Copy
Notarized copy of valid Factory License
Valid ISO Certificate
Duly Signed and Seal Copy of Schedule A
RequiredCopy of PAN Card
RequiredDuly Signed and Seal Copy of Authorize Person Undertaking
RequiredCommercial Terms and Condition duly signed and seal
RequiredCertificate M as per format in Schedule A
RequiredUndertaking e invoice as per Annexure A of Schedule A
RequiredQuality Assurance Plan on Letter Head
RequiredPerformance Certificate
RequiredTender Amendment if any
RequiredOrder copy of Past Experience Private Or GUVNL and their Subsidiaries Companies
RequiredUndertaking Regarding Stop Deal or Black List
RequiredDetails regarding If bidders are 1 Women Proprietor or 2 All partners are women in case of partnership firm or 3 All share holders are women in case of company letterhead
Required“Important instruction ” duly signed and sealed
RequiredAny Other Document ( if Required)
Annexure-B (GST-e Invoicing) as per format in Schedule-A On Stamp Paper of Rs. 300 Duly Notarized
RequiredStage - Commercial Stage
Schedule B Price Bid
RequiredForm - Price Bid Form
Schedule B Price Bid
Required🤖 AI-Powered Bidder Prediction
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Eligibility Criteria
✓ Must have valid vendor registration with Gujarat or central authorities.
✓ Must possess notarized copies of CSPO/NSIC/DGS&D certificates.
✓ Must have Udyam Registration Certificate.
✓ Payment receipts for vendor registration renewal or new registration are required.
✓ Valid GST registration certificate is mandatory.
✓ Must submit a list of completed projects, especially in power sector.
| Financial Qualification | Criteria |
|---|---|
| Minimum Turnover | Rs. 50 lakh in last 3 years |
| Experience | At least 2 similar projects in last 5 years |
| Certification | Valid ISO, BIS licenses |
Note: Bidders must meet all eligibility criteria to qualify for technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this tender?
The primary objective is to replace the existing VRF AC system at the EMC and SCADA Office in Gandhinagar, Gujarat, ensuring improved energy efficiency, system reliability, and seamless integration with existing power infrastructure.
Who is eligible to participate in this tender?
Eligible bidders must possess valid vendor registration, GST certification, and relevant experience in electrical or HVAC projects, especially within the power sector. Details include:
- Valid registration certificates
- Experience in similar projects
- Compliance with technical and financial criteria
Refer to the eligibility section for comprehensive requirements.
What are the key dates and deadlines for submission?
The bid submission opens on 25th August 2026 at 11:00 AM and closes on 22nd September 2026 at 6:00 PM. Evaluation stages are scheduled as follows:
| Stage | Date |
|---|---|
| Preliminary | 23-09-2026 |
| Technical | 24-09-2026 |
| Commercial | 14-10-2026 |
All submissions must be completed before the respective deadlines to avoid disqualification.
What technical specifications must the VRF AC units meet?
The VRF AC units should have a minimum SEER of 16, be BIS and ISO certified, and compatible with existing electrical systems. The units must be energy-efficient, reliable, and capable of seamless integration. Installation procedures include site assessment, procurement, installation, and testing, all adhering to safety and environmental standards. The detailed specifications are available in Schedule A.
How is the evaluation process conducted?
Bids are evaluated in three stages:
- Preliminary: Verification of mandatory documents and EMD.
- Technical: Assessment of technical compliance, experience, and certifications.
- Commercial: Cost evaluation and final scoring.
The minimum technical score required is 70%. The final selection is based on combined technical and financial scores, with emphasis on quality and cost-effectiveness.