Tender for Routine & Preventive Maintenance of Telephone System at Wanakbori Power Plant
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,770
Contract Form
Works
Completion Period
11 Months
Currency Type
Single
Categories
21
This government tender offers an excellent opportunity for experienced contractors to provide routine and preventive maintenance of the telephone system at Wanakbori Thermal Power Station in Gujarat. The project aims to ensure reliable communication infrastructure across the Power House, Colony, and Administrative Office, supporting smooth operations. With a project duration of 11 months and an estimated cost of ₹7,19,941.20, qualified bidders must meet strict eligibility criteria, including relevant experience, financial stability, and proper licensing. The tender process is structured into preliminary, technical, and commercial stages, with detailed documentation and evaluation procedures. Bidders are encouraged to participate in free training sessions and submit their bids electronically via the official portal. This opportunity is ideal for electrical and communication system contractors seeking government projects in Gujarat, emphasizing transparency, quality, and timely delivery.
Scope Of Work
The scope of work for this tender includes:
- Attending daily and routine defects in the telephone system.
- Conducting preventive maintenance to ensure system reliability.
- Troubleshooting and repairing system faults promptly.
- Ensuring all components of the telephone infrastructure are operational.
- Maintaining documentation of maintenance activities.
- Coordinating with power station staff for system updates and repairs.
The process involves:
- Receiving fault reports and maintenance requests.
- Diagnosing system issues.
- Performing necessary repairs or replacements.
- Testing the system post-maintenance.
- Documenting all activities and reporting to the Chief Engineer.
Key deliverables include:
| Item | Description |
|---|---|
| Daily defect reports | Record of issues attended daily |
| Maintenance logs | Detailed logs of preventive activities |
| System uptime | Minimum system downtime during maintenance |
All work must comply with the technical standards specified in the tender documents and be completed within the stipulated completion period of 11 months.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| System Type | Landline telephone system with digital capabilities |
| Capacity | Support for at least 100 extensions |
| Power Supply | Uninterruptible Power Supply (UPS) compatible |
| Cabling | Standard CAT6 cabling for connectivity |
| Maintenance | Scheduled inspections and fault rectification within 24 hours |
The process involves:
- Inspection of existing telephone infrastructure.
- Identification of faults or wear.
- Replacement of faulty components.
- Testing communication links post-maintenance.
- Documentation of system status and repairs.
All technical work must adhere to the standards outlined in the tender documents and relevant electrical safety norms.
Financial Requirements
The estimated project cost is approximately ₹7,19,941.20, with a required EMD of ₹21,598.00. The financial bid should include:
| Cost Component | Amount (INR) |
|---|---|
| Tender Fee | ₹1,770 |
| EMD | ₹21,598 |
| Total Estimated Cost | ₹7,19,941.20 |
Payment terms are:
- 10% advance upon contract signing.
- 40% midway through the project on milestone completion.
- Remaining 50% after final acceptance.
Bidders must submit detailed financial proposals along with their technical bids, ensuring compliance with the tender guidelines.
Documents 1
RFQ NO-71778-EMD COLONY.pdf
TENDER_DOCUMENT
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Eligibility Criteria
Bidders must fulfill the following eligibility criteria:
- ✓ Must submit scanned copies of Tender fee and EMD details.
- ✓ Experience in similar telephone system maintenance projects, supported by certificates and past order copies.
- ✓ Bank solvency certificate of at least 20% of the estimated project cost from a reputed nationalized bank.
- ✓ Unconditional assurance for the tender submission.
- ✓ Valid GST Registration, PAN, and I.T. No.
- ✓ Details of PF Code No. and group insurance coverage for contract labor.
- ✓ Valid Labour License for contract labor, renewed for the contract duration.
- ✓ List of tools, technical personnel, and supervisor details.
- ✓ Valid Electrical Contractor License.
| Qualification Requirement | Minimum Criteria |
|---|---|
| Experience | At least 3 similar projects completed in last 5 years |
| Financial | Solvency certificate of minimum 20% of estimated cost |
| Technical | Adequate tools, personnel, and licenses |
Bidders must provide all required documents as specified in the tender to qualify for evaluation.
Bidding Process
Process Timeline
10-09-2025 15:00
10-09-2025 15:30
Required Forms
Preliminary
Tender fee details –WTPS
User Defined Template-Standard
EMD details works-WTPS
User Defined Template-Standard
Technical
Technical Bid
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary stage
Attach Scanned copy of Tender fee and EMD details.
RequiredStage - Technical Stage
Experience certificate of similar work & copy of past orders executed for similar type of work.(as mentioned in tender document)
RequiredBank solvency certificate of @ 20 percent estimated value of nationalized bank, in original.(as mentioned in tender document)
Assurance for the un-conditional tender
RequiredDetails of PF Code No.
RequiredGroup insurance of all the contract labor duly engaged throughout the contract period.(as mentioned in tender document)
RequiredCopy of the contract labors license from the appropriate authorities duly obtained and for renewed for the entire contract period.(as mentioned in tender document)
RequiredCopy of GST Registration No., I.T. No. & PAN Card No.
RequiredList of tools & tackles and technical personnel & name of supervisor.(as mentioned in tender document)
RequiredAttach scanned copy of technical bid with all relevants documents.
RequiredCopy of valid Electrical contractor license (as mentioned in tender document)
RequiredForm - Technical Bid
Attach scan copy of Tender documents
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this tender?
This tender involves routine and preventive maintenance of the telephone system at Wanakbori Thermal Power Station, including attending daily defects, system checks, and ensuring communication reliability across the Power House, Colony, and Administrative Office.
What are the key eligibility criteria for bidders?
Bidders must submit experience certificates, bank solvency certificates, GST and PAN documentation, labor licenses, and technical personnel details. They must also provide EMD and Tender fee as specified in the tender documents.
How is the bidding process structured?
The process includes download of tender documents, submission of scanned documents, technical evaluation on 29-07-2025, and final commercial bid opening. Timely submission and complete documentation are essential for qualification.
What is the estimated project value?
The estimated cost of the project is approximately ₹7,19,941.20, with an EMD of ₹21,598. The financial proposal must align with the specified budget and payment terms.
Who can I contact for queries or support?
For inquiries, contact the Chief Engineer [C & O], Wanakbori TPS via email at [email protected] or call 7069003830. Support is also available from (n)code solutions at GNFC Ltd., Ahmedabad.
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Documents 1
RFQ NO-71778-EMD COLONY.pdf
TENDER_DOCUMENT