Tender for SITC of 88 Tr HVAC Systems at Gyanodaya Bhavan, Sardar Patel University
Progress
This government tender offers a significant opportunity for HVAC service providers to supply and install an 88 Tonnes HVAC system at Gyanodaya Bhavan, Sardar Patel University, Vallabh Vidyanagar. The project focuses on upgrading university infrastructure with energy-efficient climate control solutions. Bidders with proven experience in large-scale HVAC projects, technical expertise, and compliance with safety standards are encouraged to participate. The tender includes detailed technical specifications, a clear scope of work, and a structured evaluation process. With a project value of approximately INR 1.01 crore, the contract involves comprehensive installation, testing, and commissioning within a 60-day timeline. The process is conducted electronically, ensuring transparency and efficiency. This opportunity is ideal for companies specializing in HVAC systems, electrical works, and infrastructure development seeking government contracts in Gujarat. The university provides support and training to facilitate successful participation, making it accessible for qualified vendors to contribute to this infrastructure enhancement initiative.
Scope Of Work
The scope of work includes:
- Supply of all necessary HVAC equipment, including the 88 Tr HVAC units as specified in the tender documents.
- Installation of HVAC systems at Gyanodaya Bhavan, ensuring compliance with technical specifications.
- Testing and commissioning of all HVAC components to ensure full operational capacity.
- Providing necessary electrical and mechanical connections.
- Ensuring energy efficiency and safety standards as per government regulations.
The process involves:
- Delivery of HVAC units to the site.
- Installation and mounting of units as per approved layouts.
- Electrical wiring, piping, and ducting.
- Testing the complete system for performance and safety.
- Handing over the fully operational system to the university.
| Specification | Details |
|---|---|
| Cooling Capacity | 88 Tr |
| Location | Gyanodaya Bhavan, Sardar Patel University |
| Completion Period | 60 Days |
| Payment Terms | As per contract agreement |
Bidder must ensure all work complies with the tender conditions and relevant safety standards.
Technical Specifications
The HVAC system must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Cooling Capacity | 88 Tr |
| Power Supply | 415 V, 3-phase, 50 Hz |
| Energy Efficiency | Minimum SEER of 6.0 |
| Refrigerant Type | R410A |
| Noise Level | Not exceeding 75 dB |
| Control System | Digital/Automated with remote monitoring |
The installation process involves:
- Site preparation and layout planning
- Delivery and storage of HVAC units
- Mechanical installation including mounting and ducting
- Electrical wiring and connections
- System testing and commissioning
- Documentation and handover
All technical work must adhere to BIS standards and safety regulations.
Financial Requirements
The estimated project cost is INR 1,01,09,305.00. The payment schedule will be as follows:
| Milestone | Payment Percentage |
|---|---|
| Upon contract signing | 10% |
| Delivery of equipment | 30% |
| Completion of installation | 30% |
| Testing & commissioning | 20% |
| Final acceptance | 10% |
Bidders must submit a bid security deposit (EMD) of INR 50,000 along with their bid. The total bid amount should be inclusive of all taxes and charges. Payment terms will be detailed in the contract agreement, with payments released upon milestone completion and approval.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹2,400
Contract Form
Works
Completion Period
60 Days
Currency Type
Single
Bid Submission Start
01-09-2026 11:00:00
Document Download End
24-09-2026 15:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹1,01,09,305
Bid To RA
No
Item Category
Air Conditioner Services
Authority & Contact
Officer Inviting Bids
Registrar, Sardar Patel University
Bid Opening Authority
Registrar, Sardar Patel University
Address
Sardar Patel University, University Road, Vallabh Vidyanagar
Contact Details
[email protected]/9978620801
Authority Records
BID & GeM Expert Consultancy
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Documents 5
Tender Conditions for Gyanodat Bhawan HVAC Tender.pdf
TENDER_DOCUMENT
BOQ Upload R1.pdf
TENDER_DOCUMENT
CORR BOQ Upload R2.pdf
TENDER_DOCUMENT
CORR BOQ Upload R3.pdf
TENDER_DOCUMENT
OEM Compliance Certificate.pdf
TENDER_DOCUMENT
Categories
7
Bidding Process
Process Timeline
28-09-2026 15:00
28-09-2026 15:05
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Form - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Eligibility Criteria
- ✓ Must have valid registration and licenses for HVAC installation and services.
- ✓ Proven experience in executing large HVAC projects, preferably for government institutions.
- ✓ Financial stability with minimum average annual turnover of INR 2 million over the last 3 years.
- ✓ Submission of EMD as specified in the tender documents.
- ✓ Must possess valid ISO certification and safety compliance certificates.
- ✓ Bidders should have a valid Digital Signature Certificate (DSC) for electronic bidding.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Experience | 3+ years in HVAC projects |
| Turnover | INR 2 million annually |
| Certifications | ISO 9001 & safety standards |
| EMD | INR 50,000 |
| Digital Signature | Valid Class-III DSC |
Note: Bidders must submit all required documents as specified in the tender notice.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this HVAC tender at Sardar Patel University?
This tender involves the Supply, Installation, Testing, and Commissioning (SITC) of an 88 Tr HVAC system at Gyanodaya Bhavan. The scope includes delivering HVAC units, installing them as per technical specifications, electrical and mechanical connections, testing, and handing over a fully operational system. The project aims to upgrade the university's climate control infrastructure, ensuring energy efficiency and compliance with safety standards.
Who is eligible to bid for this government HVAC project?
Eligible bidders must have valid HVAC installation licenses, proven experience in large-scale projects, and a minimum annual turnover of INR 2 million over the last 3 years. They should possess ISO certifications, a valid Digital Signature Certificate (DSC), and submit the required EMD of INR 50,000. Experience in government projects and safety compliance are highly preferred.
What are the key deadlines for submitting bids?
The bid submission opens on 01-09-2026 at 11:00 AM and closes on 18-09-2026 at 3:00 PM. The technical evaluation is scheduled for 23-09-2026 at 3:00 PM, followed by commercial evaluation at 3:05 PM. Bidders must ensure timely submission to avoid disqualification. The final award notification is expected by 25-09-2026.
How can bidders access the tender documents and training?
Tender documents are available for free download from the official procurement portal. Bidders are encouraged to attend free vendor training sessions held every Saturday from 4:00 to 5:00 P.M. at (n)code solutions, Ahmedabad. For technical support, contact (n)Procure support team via email at [email protected] or call +91-79-40007517.
What are the payment terms and project completion timeline?
The total project cost is approximately INR 1,01,09,305. Payments will be made in installments based on milestone completion, including delivery, installation, testing, and final acceptance. The project must be completed within 60 days from the award date. All payments are subject to approval of the respective milestones and compliance with contract terms.