Tender for Sound Proof Video Conference Room at District Jail Himmatnagar Gujarat
Progress
This government tender offers an opportunity for qualified civil and electrical contractors to upgrade the District Jail Himmatnagar in Gujarat by installing a soundproof video conference room. The project involves civil construction, electrical wiring, acoustic treatment, and safety compliance, with a completion timeline of 3 months and an estimated cost of ₹4,96,589. Bidders must meet strict eligibility criteria, including registration, financial solvency, and relevant experience. The tender process is open, with detailed documentation available for download, and the deadline for submission is September 1, 2026. This project aims to enhance security and communication facilities within the jail, contributing to improved administrative efficiency. Interested firms should review all requirements carefully and submit their bids online through the official portal to participate in this significant government infrastructure project.
Scope Of Work
The scope of work for this tender includes:
- Design and construction of a soundproof video conference room within the District Jail Himmatnagar.
- Electrification and electrical wiring to support audio-visual equipment.
- Installation of soundproof panels and acoustic treatment to ensure noise isolation.
- Provision of necessary electrical fixtures, outlets, and backup systems.
- Civil works including wall construction, flooring, and ceiling modifications.
- Compliance with safety and security standards as per government regulations.
The process involves:
- Receiving and reviewing tender documents.
- Preparing and submitting bid proposals before the deadline.
- Participating in the bid opening session.
- Contract award and project commencement.
| Specification | Details |
|---|---|
| Estimated Cost | ₹4,96,589 |
| Completion Period | 3 months |
| Tender Fee | ₹600 |
| Bid Submission Start Date | 19-08-2026 17:00 |
| Bid End Date | 01-09-2026 18:00 |
All bidders must adhere to technical specifications outlined in the tender documents, including quality standards for civil and electrical works, acoustic materials, and safety protocols.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Civil Work | Construction of soundproof walls, flooring, ceiling |
| Acoustic Materials | High-quality soundproof panels as per specifications |
| Electrical | Wiring, outlets, backup systems, and safety devices |
| Equipment Support | Structural support for audio-visual installations |
| Compliance | Adherence to technical standards outlined in the tender documents |
The process involves:
- Reviewing detailed technical specifications provided in the tender documents.
- Procuring approved materials as listed.
- Executing civil and electrical works as per approved drawings.
- Conducting quality checks and safety inspections before project completion.
All technical work must meet the standards specified in the attached documents to ensure durability, safety, and functionality.
Financial Requirements
The estimated project cost is approximately ₹4,96,589, which includes civil, electrical, and acoustic materials. Bidders must submit a bid that clearly itemizes costs, including labor, materials, and overheads. Payment terms are typically milestone-based, with payments released upon completion of specified project phases. The bid must include a performance security deposit and comply with the financial thresholds outlined in the tender documents.
| Cost Breakdown | Approximate Amount |
|---|---|
| Civil Works | ₹2,00,000 |
| Electrical & Wiring | ₹1,50,000 |
| Acoustic & Soundproof Panels | ₹1,00,000 |
| Miscellaneous & Contingencies | ₹46,589 |
Bidders should ensure their financial proposals are competitive and compliant with the tender requirements, including submission of all necessary financial documents and guarantees as specified.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹600
Contract Form
Works
Completion Period
3 Months
Currency Type
Single
Bid Submission Start
19-08-2026 17:00:00
Document Download End
01-09-2026 18:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹4,96,589
Bid To RA
No
Item Category
Civil - All
Authority & Contact
Officer Inviting Bids
Executive Engineer, G.S.P.H.C.Ltd., Mehsana
Bid Opening Authority
Executive Engineer, G.S.P.H.C.Ltd., Mehsana
Address
Office of The Executive Engineer, G.S.P.H.C.Ltd. Opp. Community Hall, P.H.Q. Mehsana.
Contact Details
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End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 16
1.SECTION 1 TO 4.pdf
TENDER_DOCUMENT
1A.SBD CLAUSE AS PER GSPHC.pdf
TENDER_DOCUMENT
3.ALL CONDITION.pdf
TENDER_DOCUMENT
4.LATEST LIST OF APPROVED MAKE CIVIL 06-11-25.pdf
TENDER_DOCUMENT
5.SBD SECTION 5.pdf
TENDER_DOCUMENT
6.SPECIFICATION PERA.pdf
TENDER_DOCUMENT
7.GENERAL TECHNICAL SPECIFICATIONS - CIVIL.pdf
TENDER_DOCUMENT
8.ATTACHED SPECIFICATIONS CIVIL.pdf
TENDER_DOCUMENT
9.GENERAL TECHNICAL SPECIFICATIONS - ELECTRICAL.pdf
TENDER_DOCUMENT
10.SECTION-6.pdf
TENDER_DOCUMENT
11.SECTION 7 FRONT PAGE.pdf
TENDER_DOCUMENT
12.SHEDULE B.pdf
TENDER_DOCUMENT
13.SECTION 8 TO 10.pdf
TENDER_DOCUMENT
14.EIECTRICAL WORK CONDITION.pdf
TENDER_DOCUMENT
2.BANK DETAILS.pdf
TENDER_DOCUMENT
nivida-05(2026-27).pdf
TENDER_DOCUMENT
Categories
1
Bidding Process
Process Timeline
11-09-2026 11:00
11-09-2026 11:05
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Attached Tender Fees - Demand Draft of the Corporation
RequiredAttached Earnest Money Deposit in the form of Fixed Deposit Receipt of any Banks only OR EMD exemption certificate issued by GSPHC Ltd Only.
RequiredAttached Certificate of Registration as approved contractor of prescribed category along with validity period from authorities stipulated in notice inviting tenders
RequiredAttached Solvency certificate of an amount equal to 25 per cent of the amount of work put to tender
RequiredAttached Last IT return filled
RequiredAttached Provident Fund registration along with code number
RequiredAttached If applicable copies of certificate regarding previous experience as required. Experience certificate in Form 3A issued by Government.
Attached Pan number copy
RequiredAttached Goods and Service Tax Registration Copy (GST)
RequiredAttached Partnership deed or Company Registration Certificate under Cooperative Society
RequiredAttached Other documents regarding important instruction of the tender
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Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid registration as an approved contractor in relevant civil and electrical categories.
- ✓ Must submit attached tender fees via demand draft.
- ✓ Must provide Earnest Money Deposit (EMD) in the form of a fixed deposit receipt from a recognized bank or an exemption certificate issued by GSPHC Ltd.
- ✓ Must possess a solvency certificate amounting to at least 25% of the tendered value.
- ✓ Must have filed the latest Income Tax Return.
- ✓ Must provide Provident Fund registration and code number.
- ✓ Experience in similar institutional projects, with relevant certificates issued by government authorities.
- ✓ Valid PAN and GST registration copies.
- ✓ Partnership deed or company registration certificate under cooperative society.
| Qualification | Requirement |
|---|---|
| Registration | Valid contractor registration |
| Financial | Solvency certificate >= 25% of tender value |
| Experience | Previous experience with government projects |
| Taxation | Latest IT return, PAN, GST |
| Other | Provident Fund registration |
All documents must be current, valid, and conform to the specified formats to qualify for bid submission.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The deadline for bid submission is 01-09-2026 at 18:00. Bidders must upload all required documents and proposals before this time to be considered.
What documents are required to participate in this tender?
Required documents include:
- Tender fee demand draft
- Earnest Money Deposit (EMD) in fixed deposit form or exemption certificate
- Contractor registration certificate
- Solvency certificate
- Latest IT return
- Provident Fund registration
- PAN and GST registration copies
- Partnership deed or company registration
- Other relevant experience certificates
All documents must be valid and conform to tender specifications.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical compliance (50%), price (30%), and experience (20%). A minimum technical score of 70% is required for qualification. The highest scoring bid will be awarded the contract.
Can I attend the vendor training sessions?
Yes, free vendor training sessions are organized every Saturday from 4:00 PM to 5:00 PM at (n)Code Solutions, Ahmedabad. These sessions help bidders understand the online bidding process and document submission procedures.
What is the scope of work for this project?
The scope includes civil construction of a soundproof conference room, electrical wiring and installations, acoustic treatment, safety compliance, and project completion within 3 months. Detailed specifications are available in the tender documents.