Tender for Supply, Installation & Commissioning of Air Conditioners at Sardar Patel University
Progress
This government tender offers a significant opportunity for companies specializing in HVAC systems to supply, install, and commission air conditioners at Sardar Patel University in Gujarat. The project involves procurement of split air conditioners, with a total estimated value of INR 64,03,307. Bidders must meet specific eligibility criteria, including experience, certifications, and financial stability. The tender process is structured into preliminary and commercial evaluation stages, with clear deadlines for bid submission and opening. This tender is ideal for HVAC contractors, electrical service providers, and infrastructure firms seeking government contracts in the education sector. The process emphasizes transparency, technical compliance, and competitive pricing, providing a valuable platform for growth in public sector procurement.
Scope Of Work
The scope of work includes:
- Supply of high-quality split air conditioners as per specifications detailed in the tender documents.
- Installation of air conditioning units at designated locations within Sardar Patel University.
- Testing and commissioning of all installed systems to ensure operational efficiency.
- Providing necessary electrical connections, ducting, and mounting structures.
- Ensuring compliance with safety standards and electrical codes.
The key deliverables are:
- Delivery of air conditioners to the university premises.
- Complete installation and setup.
- Conducting operational tests.
- Providing maintenance and warranty services as specified.
The process involves:
- Bid submission as per the prescribed format.
- Technical evaluation of submitted bids.
- Commercial evaluation and final selection.
- Contract signing and project commencement.
| Specification | Details |
|---|---|
| Type | Split Air Conditioners |
| Capacity | As specified in tender documents |
| Quantity | As per requirement |
| Power Supply | 230V/50Hz |
| Certification | BIS certified units |
All bidders must ensure that their offerings meet the technical specifications and standards outlined in the tender documents.
Technical Specifications
The air conditioners must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Type | Split Air Conditioner |
| Capacity | 1.5 Ton or as specified |
| Power Supply | 230V/50Hz, single-phase |
| Cooling Capacity | Minimum 5.2 kW |
| Energy Efficiency | Minimum 3-star BEE rating |
| Certification | BIS or equivalent |
| Refrigerant | R410A |
| Noise Level | Not exceeding 45 dB |
Sequential procedures for installation:
- Site inspection and assessment.
- Delivery of units to designated locations.
- Installation of indoor and outdoor units.
- Electrical wiring and connections.
- Testing and commissioning.
- Handover and documentation.
Financial Requirements
The total estimated cost for the project is INR 64,03,307. The payment terms are:
| Payment Milestone | Amount | Conditions |
|---|---|---|
| Upon contract signing | 10% of total | After agreement formalization |
| Delivery & installation | 70% | After successful installation and testing |
| Final acceptance | 20% | Post final inspection and acceptance |
Bidders must submit a refundable EMD of INR 64,033.07 (1% of estimated cost) along with their bid. The tender fee is INR 2400, payable through specified modes. All payments should be made in INR and in accordance with the guidelines provided in the tender documents.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹2,400
Contract Form
Works
Completion Period
60 Days
Currency Type
Single
Bid Submission Start
14-10-2026 18:00:00
Document Download End
02-11-2026 17:00:00
Bid Validity
90 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹64,03,307
Bid To RA
No
Item Category
Air Conditioner Services
Authority & Contact
Officer Inviting Bids
Registrar, Sardar Patel University
Bid Opening Authority
Registrar, Sardar Patel University
Address
Sardar Patel University, University Road, Vallabh Vidyanagar
Contact Details
[email protected]/9978620801
Authority Records
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Documents 2
Tender Conditions for Split ACs Procurement Oct 2026.pdf
TENDER_DOCUMENT
Annexures.pdf
TENDER_DOCUMENT
Categories
2
Bidding Process
Process Timeline
05-11-2026 15:00
05-11-2026 15:05
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Form - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
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Eligibility Criteria
- ✓ Must have valid GST registration and PAN.
- ✓ Proven experience in supplying and installing air conditioning systems for educational or institutional projects.
- ✓ Financial stability with average annual turnover of at least INR 20 lakh in the last three years.
- ✓ Must possess valid ISO certifications or equivalent.
- ✓ Bidders should have completed at least one similar project within the last 3 years.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Experience | 1 similar project in the last 3 years |
| Turnover | INR 20 lakh annually |
| Certifications | BIS certification for air conditioners |
| Legal | Valid GST and PAN |
| Technical Capability | Demonstrated capacity to install and commission HVAC systems |
Note: Bidders must submit all relevant documents as proof of eligibility during bid submission.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main scope of this tender?
This tender involves the supply, installation, and commissioning of split air conditioners at Sardar Patel University. Bidders must provide BIS-certified units, ensure proper installation, and conduct operational testing to meet specified standards.
Who can participate in this government tender?
Eligible bidders include companies with proven experience in HVAC systems, electrical installations, and government projects. They must have valid GST, PAN, and relevant certifications, along with a minimum annual turnover of INR 20 lakh in the last three years.
What are the key dates and deadlines?
Bid submission opens on 14-10-2026 at 18:00 and closes on 02-11-2026 at 17:00. The tender opening is scheduled for 05-11-2026 at 15:00 for preliminary evaluation, followed by commercial evaluation at 15:05. All deadlines are strict, and timely submission is crucial.
How can I submit my bid?
Bids must be submitted electronically via the official nProcure platform. Bidders need to download the tender documents, pay the tender fee of INR 2400, and upload all required documents, including EMD proof, within the specified timeline. Physical submissions are not accepted.
What are the evaluation criteria for selecting the winning bid?
Bids are evaluated based on technical compliance (40%), experience and past performance (20%), cost competitiveness (30%), and delivery schedule (10%). Bidders must meet minimum qualifying marks and submit complete documentation to be considered for award.