Tender for Supply, Installation & Commissioning of 12m High Mast with LED Lights in Umber Village, Surat

The scope involves the supply, erection, testing, and commissioning of a 12-meter high mast with LED luminaires in Umber village, Surat. The contractor must provide all materials such as the high mast pole, LED luminaires, cables, and accessories, and ensure proper installation following safety and technical standards. The work includes site preparation, structural erection, electrical wiring, system testing, and final commissioning. All activities are to be completed on a turnkey basis within 75 days. The contractor is responsible for obtaining permits, licenses, and ensuring compliance with relevant regulations. The project aims to enhance public lighting infrastructure in the designated area, contributing to municipal development goals.

Bidders must have proven experience in outdoor lighting projects, specifically high mast installations, completed within the last 7 years. They must possess a valid solvency certificate of at least 20% of the estimated project cost, valid for the bid period.

Key points:

• The bidder should have relevant electrical contractor licenses, GST registration, and demonstrate financial stability through turnover and balance sheets
• All certificates, affidavits, and technical documents must be submitted as per the tender requirements
• Failure to meet any criterion will lead to disqualification
• Bidders should also have the capacity to execute the project within the stipulated timeline and adhere to safety standards.

The high mast pole must be approximately 12 meters tall, made from durable, corrosion-resistant materials conforming to IS standards. LED luminaires should be energy-efficient, with a minimum lumen output suitable for street lighting, compliant with IS 16103. Electrical wiring must be outdoor-rated, UV resistant, and conform to IS 1554 standards. The technical parameters include:

Installation involves site preparation, erection, wiring, testing, and commissioning, all adhering to Indian Standards for outdoor municipal lighting.

The estimated project cost is approximately 3,76,985 INR. Bidders must submit a tender fee of 708 INR and an EMD of 3800 INR. The financial proposal should include detailed costs for materials, labor, transportation, and miscellaneous expenses. Payments will be made in phases:

• 10% advance upon work commencement
• 40% after erection and initial testing
• 50% after successful commissioning and handover

All payments are subject to certification of work completion and adherence to quality standards. Bidders should ensure that their financial bids are accurate and comply with the terms specified in the tender documents.

**The bidding process is entirely online, involving the following steps:

1.** Download the tender documents between 23-04-2025 and 12-05-2025.
2. Attend vendor training sessions if needed.
3. Prepare technical and financial bids, ensuring all documents are complete.
4. Submit bids electronically before the deadline of 12-05-2025 at 18:00.
5. Pay the tender fee and EMD online.
6. Technical bid evaluation will occur on 13-05-2025.
7. Final award notification will follow after evaluation.

Key deadlines include:

• Tender download period: 23-04-2025 to 12-05-2025
• Bid submission deadline: 12-05-2025 at 18:00
• Technical bid opening: 13-05-2025 at 11:00
• Hard copy submission: 22-05-2025
  Ensure all submissions are complete and submitted within the stipulated timelines to participate successfully.