Tender for Supply, Installation & 5-Year Maintenance of 200 Sanitary Napkin Vending Machines in Ahmedabad
Progress
The Ahmedabad Municipal Corporation is inviting bids for a large-scale sanitation improvement project involving the supply, installation, and maintenance of 200 automatic sanitary napkin vending machines across various public toilet blocks in Ahmedabad city. This initiative aims to enhance women's hygiene facilities and promote better sanitation practices. The project includes comprehensive services such as testing, commissioning, and five-year maintenance to ensure continuous operation. Bidders must meet strict eligibility criteria, including experience, technical capabilities, and financial stability. The tender process is conducted online, with detailed procedures for submission, evaluation, and award. This opportunity is ideal for vendors specializing in sanitary products, vending machines, and maintenance services in the public health sector. The project underscores the government’s commitment to sustainable sanitation solutions and public health promotion in urban areas.
Scope Of Work
• Supply of 200 automatic sanitary napkin vending machines suitable for public toilet environments.
• Installation of vending machines at designated locations within Ahmedabad city.
• Testing and commissioning of each vending machine to ensure proper functionality.
• Training of designated personnel for operation and basic troubleshooting.
• Five-year comprehensive maintenance including regular servicing, refilling, and repairs.
- Procurement of vending machines as per specifications.
- Delivery to specified locations.
- Installation and setup.
- Testing and commissioning.
- Training and handover.
- Ongoing maintenance and support for five years.
| Specification | Details |
|---|---|
| Machine Capacity | Minimum 200 units |
| Power Supply | 220V AC, 50Hz |
| Material | Durable, vandal-proof casing |
| Features | Touch screen, cashless payment options |
| Maintenance | Scheduled servicing, refilling, repairs |
• Ensure compliance with all safety and quality standards.
• Maintain detailed records of installation and maintenance activities.
• Adhere to timelines specified in the tender document.
Technical Specifications
| Parameter | Specification |
|---|---|
| Vending Machine Capacity | Minimum 200 units |
| Power Supply | 220V AC, 50Hz |
| Material | Vandal-proof, corrosion-resistant |
| Payment Options | Cash, card, digital payments |
| Dimensions | As per technical datasheet attached |
| Operating Temperature | 0°C to 50°C |
Process:
- Bidders review technical specifications.
- Submit detailed technical proposal.
- Demonstrate compliance through technical documents.
- Receive approval before installation.
All machines must pass functional testing and safety standards before final acceptance.
Financial Requirements
The estimated budget for this project ranges from INR 1.5 crore to INR 2 crore, inclusive of all costs. The detailed cost breakdown is as follows:
| Cost Component | Estimated Cost (INR) |
|---|---|
| Vending Machines | 1,20,00,000 |
| Installation & Testing | 15,00,000 |
| Training | 5,00,000 |
| Maintenance (5 years) | 20,00,000 |
Bidders must submit a comprehensive financial proposal, including detailed cost estimates and payment schedules. Payments will be made based on milestones achieved, with 10% retention till project completion. The bid should be valid for 120 days from the submission deadline.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,500
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
30-09-2026 18:00:00
Document Download End
21-10-2026 18:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Director, Solid waste management, AMC
Bid Opening Authority
Director, Solid waste management, AMC
Address
Director, Solidwaste management, 2nd floor, Solidwaste Management Office, Prabha lakshmi Urban health centre, Near Kankaria muster station, ved ashramroad, Kankaria, Ahmedabad–380022
Contact Details
7925391811
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Documents 1
E Tender 06 Sanitary Pad vending machine_300926.pdf
TENDER_DOCUMENT
Categories
11
Bidding Process
Process Timeline
23-10-2026 11:00
Required Forms
Primary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid
User Defined Template-Secured
Required Documents
Stage - Primary Stage
Scan copy of tender fee
RequiredScan copy of emd
RequiredScan copy of other necessary documents as per tender
Required🤖 AI-Powered Bidder Prediction
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Eligibility Criteria
✓ Must have valid digital signature certificate as per Information Technology Act-2000.
✓ Proven experience in supplying and installing vending machines or similar equipment.
✓ Financial stability with annual turnover of at least INR 50 lakhs in the last three years.
✓ Submission of all required documents including tender fee, EMD, and relevant certifications.
✓ Ability to provide maintenance services for five years.
| Qualification | Minimum Requirement |
|---|---|
| Experience | At least 3 years in relevant field |
| Financial | Annual turnover ≥ INR 50 lakhs |
| Certifications | Valid digital signature, GST registration |
| Documentation | Tender fee receipt, EMD, technical documents |
Note: Bidders must meet all eligibility criteria to qualify for further evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this tender?
The primary goal is to supply, install, test, and commission 200 automatic sanitary napkin vending machines across various toilet blocks in Ahmedabad, along with providing five years of maintenance services to improve women's hygiene and sanitation facilities in public restrooms.
Who can participate in this tender?
Eligible bidders include companies with proven experience in vending machine supply and maintenance, possessing valid digital signatures, and demonstrating financial stability with an annual turnover of at least INR 50 lakhs in the last three years. Both domestic and reputed international vendors with relevant credentials are encouraged to apply.
What are the key dates and deadlines for this tender?
The bid submission starts on 30th September 2026 at 6:00 PM and closes on 21st October 2026 at 6:00 PM. The bid opening will occur on 23rd October 2026 at 11:00 AM. Bidders must ensure timely submission to avoid disqualification. All dates are subject to change, so regular monitoring of official updates is advised.
What technical specifications must the vending machines meet?
Machines must have a minimum capacity of 200 units, be vandal-proof, operate on 220V AC, and support cashless payment options such as cards and digital wallets. They should be durable, weather-resistant, and comply with safety standards. Technical details are provided in the tender document for reference.
How is the evaluation process conducted?
Bids are evaluated based on technical compliance (50%), vendor experience (20%), and financial offer (30%). A minimum qualifying score is required in each category. The highest total score will determine the successful bidder. Transparency and fairness are maintained throughout the process, with detailed scoring criteria available in the tender guidelines.