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Open Power and Energy NPROCURE

Tender for Supply, Installation, Testing & Commissioning of VRF & Wall Mounted Air-Conditioner System at Bhavnagar SCADA Control Room

Bid Publish Date

25-Jun-2025, 6:30 pm

Bid End Date

04-Jul-2025, 12:30 pm

EMD

₹17,100

Value

₹17,10,000

Location

BHAVNAGAR , GUJARAT

Progress

Issue25-Jun-2025, 6:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Supply

Completion Period

60  Days

Currency Type

Single

Categories 16

TELEMETRY WIND MILL ENERGY PROJECT AIR CONDITIONER SERVICES ARNO STARTING CONTACTOR POWER SWITCH YARD WATER LEVEL RECORDER APFC PANEL SUPERVISORY CONTROL FUME HOODS DIGESTION SYSTEMS SMART GRID MASTER CONTROLLER AUTOMATION EQUIPMENT SCADA

This government tender offers an excellent opportunity for experienced contractors and suppliers to participate in the supply, installation, testing, and commissioning of VRF & Wall Mounted Air-Conditioners at the SCADA Control Room in Bhavnagar. Managed by Paschim Gujarat Vij Company Limited, the project aims to upgrade critical power infrastructure with high-efficiency HVAC systems from reputed brands like Samsung, IFB, and Mitsubishi. The tender emphasizes compliance with technical standards, timely execution within 60 days, and adherence to eligibility criteria including valid certifications and prior experience. With a project value of approximately INR 17,10,000, this procurement invites qualified vendors to contribute to the enhancement of power sector infrastructure, ensuring reliable climate control for sensitive operations. Bidders are encouraged to review detailed specifications, submit their bids electronically, and participate in the transparent evaluation process to secure this significant government contract.

Scope Of Work

The scope of work for this tender includes:

  • Supplying VRF & Wall Mounted Air-Conditioners from reputed brands (SAMSUNG, IFB, MITSUBISHI) or equivalent standards.
  • Installing the air conditioning units at the designated SCADA Control Room in Bhavnagar.
  • Conducting comprehensive testing to ensure optimal performance.
  • Commissioning the system for reliable operation.

Key deliverables include:

  • Delivery of all specified air conditioning units and accessories.
  • Proper installation adhering to safety and quality standards.
  • Testing and commissioning reports.
  • Training for operational staff if required.

The process involves:

  1. Submission of bids with all required documentation.
  2. Evaluation and shortlisting based on eligibility criteria.
  3. Technical and financial bid opening.
  4. Awarding of contract to the successful bidder.
  5. Execution of supply and installation within 60 days.
Technical Specifications
Brand: Samsung, IFB, Mitsubishi or equivalent
Capacity: As per site requirements
Power Supply: 230V/50Hz
Energy Efficiency: Star rated
Refrigerant: R410A
Noise Level: < 50 dB
  • The selected contractor must ensure compliance with all safety and quality standards as specified in the tender documents.

Technical Specifications

The technical specifications for the air conditioning units include:

Parameter Requirement
Brand Samsung, IFB, Mitsubishi or equivalent
Capacity As per site assessment
Power Supply 230V, 50Hz
Refrigerant R410A
Energy Star Rating Minimum 3-star
Noise Level Less than 50 dB
Installation Standards Compliant with BIS standards

Sequential process:

  1. Delivery of units to the site.
  2. Installation as per manufacturer guidelines.
  3. Testing for performance and safety.
  4. Final commissioning and handover.

Financial Requirements

The estimated project cost is INR 17,10,000, with an earnest money deposit (EMD) of INR 17,100. Bidders must submit a bid offer valid for 60 days from the date of submission. Payment terms include:

  • 30% advance upon contract signing.
  • 50% after delivery and installation.
  • Remaining 20% after successful testing and commissioning.
Cost Breakdown
Equipment and materials
Installation and labor
Testing and commissioning
Contingency and miscellaneous

All payments will be processed as per the agreed schedule following approval of milestones.

Documents 1

Tender_VRF AC Purch_SCADA BVN_2025.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must have a valid PAN card, GST certificate, and dealer authorization.
  • ✓ Proven experience in supply and installation of HVAC systems, especially VRF and wall-mounted AC units.
  • ✓ Demonstrated financial capacity with an estimated project cost of at least INR 17,10,000.
  • ✓ Should have executed similar projects successfully within the last 3 years.
  • ✓ Possession of necessary licenses and certifications as per government norms.
Qualification Requirements
Minimum turnover of INR 50 lakhs
At least 2 completed projects of similar scope
Valid GST and PAN registration
Authorized dealership for reputed AC brands
  • The bidder must submit all required documents during the preliminary stage for verification.

Bidding Process

Process Timeline

1. Preliminary Stage

05-07-2025 12:00

2. Price Bid

06-07-2025 15:00

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Price

SCHEDULE-B (VRF A.S. SYS)

User Defined Template-Secured

Required

SCHEDULE-B (VRF A.S. SYS)

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Pan card

Required
2

GST Certificate

Required
3

Dealer authorization

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - Price Bid

1

SCHEDULE-B (VRF A.S. SYS)

Form - SCHEDULE-B (VRF A.S. SYS)

1

SCHEDULE-B (VRF A.S. SYS)

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main scope of this tender?

This tender involves the supply, installation, testing, and commissioning of VRF & Wall Mounted Air-Conditioner Systems at the SCADA Control Room in Bhavnagar. It includes units from reputed brands like Samsung, IFB, and Mitsubishi, or equivalent standards, to ensure efficient climate control for critical infrastructure.

What are the eligibility criteria for bidders?

Bidders must possess a valid PAN card, GST certificate, and dealer authorization. They should have experience in HVAC system projects, with a minimum turnover of INR 50 lakhs and at least 2 completed similar projects. All required documents must be submitted during the preliminary stage for verification.

How can I participate in this tender?

Participation requires downloading the tender document from the nProcure portal, preparing the technical and financial bids, and submitting them electronically before the deadline of July 4, 2025, 6:00 PM. Bidders must ensure all documents are complete and adhere to the specified formats.

What are the key dates to remember?

Important deadlines include:

  • Tender release: June 26, 2025
  • Bid submission deadline: July 4, 2025, 6:00 PM
  • Technical evaluation: July 5, 2025, 12:00 PM
  • Price bid opening: July 6, 2025, 3:00 PM
  • Contract award: Expected by July 7, 2025.
    Ensure timely submissions to avoid disqualification.
Who can I contact for support or queries?

For assistance, contact:

  • The Superintending Engineer at the Circle Office, Bhavnagar via email [email protected] or phone 9879200802.
  • nProcure Support Team at [email protected] or call +91-79-40007517. All queries should be made well before the submission deadline.