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Open Cooperatives NPROCURE

Tender for Supply of Major & Intermediate Service Kit for Tetra Pak Separator at Dudhsagar Dairy, Mehsana

Bid Publish Date

23-Jun-2025, 4:30 am

Bid End Date

15-Jul-2025, 11:30 am

EMD

₹14,732

Value

₹14,36,000

Location

MAHESANA , GUJARAT

Progress

Issue23-Jun-2025, 4:30 am
AwardPending
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Tender Type

Open

Sector

Cooperatives

Tender Fee

₹1,732

Contract Form

Supply

Completion Period

30  Days

Currency Type

Single

Categories 11

VALVE PARTS AND ACCESSORIES CENTRIFUGE BUCKETS CLINKER GRINDER DISTILLATION SEALS GASKETS HARVESTER LI-ION BATTERY WATER SUPPLY MATERIAL RUBBER AND ELASTOMERS KOPARAPAK

This government tender invites qualified suppliers to bid for the supply of Major and Intermediate Service Kits for Tetra Pak Separator Model: HMRPX H618-HGV 74C at Dudhsagar Dairy, Mehsana, Gujarat. The project supports dairy processing efficiency by ensuring timely maintenance of critical equipment. The tender process is open to experienced vendors with proven technical and supply capabilities, offering a transparent, competitive bidding environment. Bidders must meet eligibility criteria, submit comprehensive technical and financial proposals, and adhere to strict deadlines. The project aims to enhance dairy production quality and operational reliability, contributing to Gujarat’s robust dairy industry. The procurement involves detailed technical specifications, quality standards, and scheduled evaluation stages, ensuring the selection of the most capable and cost-effective supplier. This opportunity is ideal for companies specializing in dairy equipment spare parts, maintenance services, and manufacturing, seeking to partner with a leading cooperative dairy in Gujarat.

Scope Of Work

The scope of this tender includes the supply of Major and Intermediate Service Kits specifically designed for Tetra Pak Separator Model: HMRPX H618-HGV 74C used in milk processing at Dudhsagar Dairy. Key deliverables include:

  • Supply of genuine, manufacturer-authorized service kits
  • Timely delivery within the specified completion period of 30 days
  • Ensuring kits meet technical specifications as per tender documents

The process involves:

  1. Order placement upon contract award
  2. Manufacturing and quality check as per technical standards
  3. Packaging and labeling according to dairy requirements
  4. Delivery to Dudhsagar Dairy, Mehsana
  5. Installation and commissioning support if required
Specification Details
Model HMRPX H618-HGV 74C
Material High-grade stainless steel and compatible components
Compatibility Tetra Pak Separator Model: HMRPX H618-HGV 74C
Quantity As per purchase order

The supplier must ensure all kits are compliant with applicable safety and quality standards, and provide necessary technical documentation and warranty support.

Technical Specifications

The service kits must conform to the following technical parameters:

Parameter Specification
Material High-grade stainless steel, corrosion-resistant
Compatibility Designed specifically for Tetra Pak Separator Model: HMRPX H618-HGV 74C
Certification Manufacturer certification and quality assurance
Packaging Secure, tamper-proof packaging with clear labeling
Delivery Within 30 days from order confirmation

Sequential procedure for technical compliance:

  1. Review technical specifications
  2. Submit compliance sheet with technical offer
  3. Provide product leaflets and certificates
  4. Conduct site visit if required
  5. Deliver samples for approval before bulk supply

All technical documentation must be submitted along with the bid for evaluation.

Financial Requirements

The estimated cost for the complete supply of service kits is approximately ₹14,36,000. The financial proposal should include detailed cost breakdowns:

Item Quantity Unit Price (₹) Total Price (₹)
Major Service Kit As per PO To be quoted To be quoted
Intermediate Service Kit As per PO To be quoted To be quoted

Payments will be made in accordance with the following schedule:

  • 30% advance upon order confirmation
  • 70% after successful delivery and acceptance

Bidders must ensure their financial proposals are competitive and include all applicable taxes and duties. The total bid value should not exceed the estimated budget of ₹14,36,000.

Documents 3

General Guidelines for E-Tender and E-Auction 220824 (7).pdf

TENDER_DOCUMENT

Online Vendor Registration Video Tutorials (2).pdf

TENDER_DOCUMENT

Tetrapak HMRPX Separator Service Kit e-tender NIT.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid PAN and GSTN registration.
  • ✓ Must be registered on Dudhsagar Dairy Vendor Portal (https://dudhsagar.nprocure.com).
  • ✓ Must submit original tender fee receipt and EMD receipt.
  • ✓ Must have relevant experience in supplying dairy equipment spare parts, with proof of past work.
  • ✓ Must provide technical capability documents, including work experience and manufacturer authorization certificates if applicable.
  • ✓ Must not be blacklisted by Mehsana Union, GCMMF, or NDDB.
Qualification Requirement Details
Financial Minimum annual turnover of ₹10,00,000
Experience At least 2 similar projects completed in the last 3 years
Certification Valid ISO or equivalent quality certifications
Documentation Complete submission of all prescribed documents as per tender guidelines

Bidders must meet all eligibility criteria to qualify for technical and commercial evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

16-07-2025 10:00

2. Technical Stage

16-07-2025 10:15

3. Commercial Stage

16-07-2025 10:30

Required Forms

Preliminary

DSD Bidder Basic Information Tender Fee and EMD Form

User Defined Template-Standard

Required

Technical

Work Experience Details- Separator Spares

User Defined Template-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

PAN

Required
2

GSTN

Required
3

Dudhsagar Dairy Purchase Portal for Vendor Registration https://dudhsagar.nprocure.com

4

Original Cancelled Cheque

Required
5

Copy of Firms Registration

Required
6

Tender Fee Receipt

Required
7

EMD Receipt

Required

Stage - Technical Stage

1

CA certificate with UDIN

2

Work Experience (old PO copy)

Required
3

Copy of Purchase Orders with Work Completion Certificate

Required
4

Compliance Sheet of Offer / Technical Offer

Required
5

Manufacturer Authorization Certificate (if applicable)

Required
6

Site Visit Certificate

7

Product Leaflet (if applicable)

8

Deviation Sheet (only if allowed)

9

Tentative Work execution schedule / delivery schedule

Required
10

Self-declaration on bidders company letterhead for “Not blacklisted by Mehsana Union or GCMMF or NDDB

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this tender?

This tender aims to procure Major and Intermediate Service Kits for Tetra Pak Separator Model: HMRPX H618-HGV 74C used in milk processing at Dudhsagar Dairy, Mehsana. The objective is to ensure efficient maintenance, operational reliability, and quality assurance of dairy equipment, supporting Gujarat's dairy industry growth.

Who is eligible to participate in this tender?

Eligible bidders must possess valid PAN and GSTN, be registered on the Dudhsagar Dairy Vendor Portal, and have relevant experience in supplying dairy equipment spare parts. They must also submit all required documents, including manufacturer authorization certificates if applicable, and meet financial and technical criteria outlined in the tender documents.

What are the key dates and deadlines for this tender?

The bid submission starts on 23-06-2025 at 10:00 AM and ends on 08-07-2025 at 5:00 PM. The evaluation process begins immediately after, with technical evaluation scheduled for 09-07-2025 at 10:15 AM. The tender emphasizes timely submission to ensure eligibility for evaluation and award.

How can bidders access tender documents and register?

Tender documents are available for download on the official portal via NPROCURE. Bidders must register on the Dudhsagar Dairy Vendor Portal and complete their profile. Support and training are available through (n)Code Solutions, and bidders are encouraged to participate in free training sessions held every Saturday.

What is the evaluation process and criteria?

Bids are evaluated based on technical compliance (50%), past experience (20%), and price competitiveness (30%). Minimum technical thresholds must be met, and the highest-scoring compliant bid will be selected. The process ensures transparency and fairness in awarding the contract, with detailed scoring criteria provided in the tender documents.