Tender for Supplying & Arranging Cut Flowers for Sculptures at 2026 Flower Show
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹15,000
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
3
The Ahmedabad Municipal Corporation invites bids for supplying and arranging cut flowers for floral sculptures at the 2026 Flower Show. This government tender offers a unique opportunity for experienced florists, event decorators, and landscaping firms to showcase their expertise in large-scale floral arrangements. The project involves sourcing, transportation, and professional installation of vibrant, fresh flowers to create stunning sculptures that will be a highlight of the event. With an estimated project value of approximately ₹28.98 million, bidders must meet strict eligibility criteria, provide valid documentation, and adhere to quality standards. The tender process is transparent, with clear evaluation criteria emphasizing experience, technical competence, and cost-effectiveness. The deadline for bid submission is 14th October 2025, and the process includes detailed technical and financial evaluations. This is an excellent opportunity for companies seeking government contracts in the horticulture and event decoration sectors, with the potential for long-term collaboration with Ahmedabad Municipal Corporation.
Scope Of Work
• Supply of fresh, high-quality cut flowers suitable for sculptural floral arrangements.
• Transportation of flowers to the event site in Ahmedabad, ensuring freshness and preservation.
• Professional arrangement and installation of flowers on sculptures as per design specifications.
• Coordination with event organizers for timely setup and dismantling.
• Adherence to safety and environmental standards during transportation and installation.
The process involves:
- Submission of bid with detailed technical and financial proposals.
- Evaluation of samples and documentation.
- Awarding of contract to the successful bidder.
- Delivery and installation of flowers before the event start date.
- Dismantling and removal post-event.
Specifications:
| Parameter | Requirement |
|---|---|
| Flower freshness | Minimum 48 hours of shelf life |
| Transportation temperature | 4-8°C |
| Packaging | Moisture-retentive and protective |
| Quantity | As per event design and specifications |
Bidders must demonstrate capability in handling large floral volumes and maintaining quality standards throughout the supply chain.
Technical Specifications
| Technical Parameter | Specification |
|---|---|
| Flower Quality | Fresh, pesticide-free, vibrant colors |
| Packaging Material | Moisture-retentive, biodegradable |
| Transportation | Refrigerated vehicles maintaining 4-8°C |
| Arrangement | Skilled floral artisans for sculptural designs |
| Delivery Timeline | 7 days prior to event start date |
Sequential process:
- Submit technical samples for approval.
- Confirm transportation logistics.
- Deliver flowers as per schedule.
- Install floral sculptures according to design.
- Complete dismantling post-event.
Financial Requirements
The estimated project cost is approximately ₹28,98,000, with a bid security deposit (EMD) of ₹8,69,400. Bidders should provide a detailed cost breakdown including sourcing, transportation, and installation charges. Payment terms are typically 30% advance, 50% upon delivery, and 20% after successful installation. The tender requires bidders to submit financial proposals in sealed envelopes, ensuring transparency and competitiveness. The budget covers all aspects of floral procurement, handling, and setup, with strict adherence to quality standards. Cost comparison will be based on competitive rates, quality assurance, and delivery timelines. The total financial commitment must align with the project scope and specifications outlined in the tender document.
Documents 1
TND-178_Cut Flower.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration and licenses for floral supply and event decoration.
✓ Proven experience in handling large-scale floral arrangements for government or public events.
✓ Submit all required documents, including:
- Scan copy of Tender Fee
- Scan copy of EMD of ₹8,69,400
- Scan copy of other relevant certifications and licenses.
✓ Financial stability to undertake projects with an estimated cost of ₹2,89,80,000.
| Qualification Requirement | Details |
|---|---|
| Experience | Minimum 3 years in floral supply and event decoration |
| Financial Capacity | Annual turnover of at least ₹5 crore in the last 3 years |
| Certification | Valid GST registration, trade licenses |
| EMD | ₹8,69,400 (refundable) |
Bidders must meet all eligibility criteria to qualify for the tender process.
Bidding Process
Process Timeline
14-10-2025 15:00
14-10-2025 15:05
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Scan copy of Tender Fee
RequiredScan copy of EMD
RequiredScan copy of Other Required Documents
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 14th October 2025 at 12:00 PM. Bidders must upload all required documents before this time. Late submissions will not be considered.
What documents are required for eligibility?
Eligible bidders must submit:
- Scan copy of Tender Fee
- Scan copy of EMD of ₹8,69,400
- Scan copy of relevant licenses and certifications.
All documents must be valid and submitted during the preliminary stage.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical competence (40%), experience (30%), cost (20%), and compliance with specifications (10%). Minimum thresholds include a technical score of 70% and complete documentation.
Can I attend a pre-bid meeting?
Yes, a pre-bid meeting may be scheduled to clarify doubts. Bidders are encouraged to attend to better understand project requirements and submission procedures.
What is the scope of work for this tender?
The scope includes sourcing, transportation, and professional arrangement of fresh cut flowers for floral sculptures at the 2026 Flower Show. Bidders must ensure flower quality, timely delivery, and adherence to safety standards for successful project completion.
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Documents 1
TND-178_Cut Flower.pdf
TENDER_DOCUMENT