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Open State Governments & UT NPROCURE

Tender for Supplying & Arranging Cut Flowers for Sculptures at Flower Show 2026

Bid Publish Date

06-Nov-2025, 10:00 am

Bid End Date

13-Nov-2025, 12:00 pm

Value

₹2,89,80,000

Location

AHMADABAD , GUJARAT

Progress

Issue06-Nov-2025, 10:00 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹15,000

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 3

MISCELLANEOUS CUT FLOWER FLOWER

This government tender offers an exclusive opportunity for florists, event decorators, and landscaping firms to supply and arrange fresh cut flowers for the Flower Show 2026 organized by the Ahmedabad Municipal Corporation. The project involves providing high-quality flowers such as roses, marigolds, and orchids to decorate floral sculptures, creating a vibrant and visually stunning floral exhibition. The tender emphasizes quality, timely delivery, and adherence to specifications, with a total estimated cost of approximately INR 28.98 crore. Bidders must meet strict eligibility criteria, including relevant experience, certifications, and financial stability. The process involves multiple evaluation stages, including technical and commercial assessments, with deadlines for bid submission on November 13, 2025. This is a significant opportunity for companies seeking government contracts in Gujarat, offering visibility and potential for future collaborations in event management and floral decoration sectors.

Scope Of Work

The scope of work includes:

  • Supplying high-quality, fresh cut flowers suitable for sculpture decoration at the Flower Show 2026.
  • Arranging flowers in accordance with design specifications provided by the event organizers.
  • Ensuring timely delivery of flowers to the designated location at Sardar Patel Bhavan, Ahmedabad.
  • Maintaining the freshness and quality of flowers throughout the event duration.
  • Coordinating with the event management team for setup and dismantling.

Key deliverables:

  • Delivery of specified flower varieties as per the quantity mentioned in the tender document.
  • Proper packaging and transportation to prevent damage.
  • On-site arrangement and decoration of floral sculptures.
Flower Type Quantity Specifications
Roses 50,000 stems Fresh, vibrant, suitable for sculpture adornment
Marigolds 30,000 stems Bright, durable for outdoor display
Orchids 10,000 stems Elegant, high-quality for premium sculptures

Sequential Process:

  1. Submission of bid with all required documents.
  2. Evaluation and shortlisting.
  3. Contract award.
  4. Delivery and arrangement of flowers as per schedule.
  5. Final inspection and approval.

Important Requirements:

  • All flowers must meet the quality standards specified.
  • Delivery must be completed before the event start date.
  • Vendors must ensure proper handling and storage.

Technical Specifications

The selected flowers must meet the following technical parameters:

Parameter Requirement
Freshness Flowers must be freshly cut, with a shelf life of at least 5 days
Size Roses: 40-60 cm, Marigolds: 20-30 cm, Orchids: 30-50 cm
Packaging Proper moisture-retaining packaging to prevent wilting
Transportation Temperature-controlled transport to maintain freshness

Sequential Procedure:

  1. Bidders must submit samples for quality verification.
  2. All flowers must comply with the specifications outlined.
  3. Delivery schedule must be adhered to strictly.

Financial Requirements

The estimated total cost for this project is approximately INR 28,98,00,000. The financial breakdown includes:

Item Cost (INR)
Roses 1,20,00,000
Marigolds 90,00,000
Orchids 48,00,000
Miscellaneous 40,00,000

Payment Terms:

  • 30% advance upon contract signing.
  • 50% after delivery of flowers.
  • Remaining 20% after final approval.
  • Payments will be made via bank transfer within 15 days of invoice submission.

Documents 1

Re.In. TND-178_Cut Flower.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid registration and licensing for floral supply and event decoration.
✓ Proven experience in handling large-scale floral arrangements for government or major events.
✓ Financial stability demonstrated through recent financial statements.
✓ Must submit all required documents including Tender Fee, EMD, and certifications.

Qualification Criteria Details
Tender Fee INR 15,000 (non-refundable)
EMD INR 2,89,800 (refundable)
Experience Minimum 3 years in floral supply and event decoration
Certification Valid GST registration, ISO certification if applicable

Critical Points:

  • Bidders must meet all eligibility requirements to qualify.
  • Incomplete submissions will be rejected.

Bidding Process

Process Timeline

1. Preliminary Stage

13-11-2025 15:00

2. Commercial Stage

13-11-2025 15:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan copy of Tender Fee

Required
2

Scan copy of EMD

Required
3

Scan copy of Other Required Documents

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main purpose of this tender?

This tender invites qualified vendors to supply and arrange fresh cut flowers for floral sculptures at the Flower Show 2026 organized by the Ahmedabad Municipal Corporation. The goal is to enhance the visual appeal of floral sculptures with high-quality flowers, ensuring a vibrant and attractive display for visitors.

What are the eligibility criteria for bidders?

Bidders must have:

  • Valid registration and licenses for floral supply and event decoration.
  • Proven experience in handling large-scale floral projects.
  • Financial stability demonstrated through recent financial statements.
  • Submission of all required documents, including Tender Fee, EMD, and certifications.
    Incomplete or non-compliant submissions will be rejected.
What are the key dates for this tender?

Important deadlines include:

  • Bid Submission Start: 06-11-2025 at 10:00 AM
  • Bid Submission End: 13-11-2025 at 12:00 PM
  • Bid Opening: 13-11-2025 at 3:00 PM
    All dates are strict, and late submissions will not be accepted. Bidders should plan accordingly to meet these deadlines.
How can I submit my bid?

Bidders must submit their bids electronically via the NProcure portal. The process involves:

  • Downloading the tender document.
  • Preparing all required documents, including Tender Fee and EMD.
  • Uploading the documents and bid proposal before the deadline.
  • Attending the bid opening session, which is conducted publicly.
    Physical submissions are not accepted.
What is the evaluation process for the bids?

Bids will be evaluated based on:

  • Technical quality and experience (40%)
  • Price competitiveness (30%)
  • Delivery schedule and capacity (20%)
  • Past performance and certifications (10%)
    A minimum of 60% in technical evaluation is required to qualify. The highest scoring bid will be awarded the contract, considering compliance with specifications, quality, and delivery timelines.