Tender for Supplying & Arranging Cut Flowers for Sculptures at Flower Show 2027
Progress
The Ahmedabad Municipal Corporation is inviting bids for a prestigious government tender to supply and arrange cut flowers for floral sculptures at the Flower Show 2027. This project offers a unique opportunity for floriculture companies, event decorators, and horticultural specialists to showcase their expertise in large-scale public events. The tender emphasizes quality, timely delivery, and adherence to safety standards. With an estimated value of approximately INR 40.57 million, the project involves sourcing, transportation, and professional arrangement of flowers to create stunning floral sculptures. Bidders must meet specific eligibility criteria, including experience, financial stability, and compliance with technical specifications. The procurement process is transparent, with detailed evaluation criteria focusing on quality and cost-effectiveness. Key deadlines include bid submission by October 16, 2026, and evaluation on the same day. This tender provides a strategic opportunity for companies seeking government contracts in Gujarat, contributing to a high-profile cultural event that attracts significant public attention.
Scope Of Work
• Supply of fresh, high-quality cut flowers suitable for floral sculptures at the Flower Show 2027.
• Transportation of flowers from approved sources to the event location in Ahmedabad.
• Arranging flowers on sculptures as per the design specifications provided by the organizing committee.
• Ensuring flowers are maintained in optimal condition throughout the event duration.
• Complying with safety and quality standards specified in the tender documents.
• The process involves:
- Submission of bid with detailed technical and financial proposals.
- Evaluation and shortlisting based on quality, experience, and pricing.
- Final selection and contract award.
- Delivery and setup of floral sculptures at the event site.
- Post-event removal and disposal of flowers.
| Specification | Details |
|---|---|
| Flower Type | As per design specifications |
| Quantity | To be detailed in the tender document |
| Delivery Timeline | Before 16-10-2026, 12:00 PM |
| Quality Standards | Freshness, fragrance, and visual appeal |
• Bidders must ensure all flowers meet the standards for freshness and durability suitable for outdoor display.
• All arrangements must be completed within the stipulated timeline to ensure timely event setup.
Technical Specifications
| Parameter | Specification |
|---|---|
| Flower Freshness | Minimum 48 hours from harvest |
| Packaging | Moisture-proof, breathable packaging |
| Transportation | Climate-controlled vehicles preferred |
| Arrangement Standards | As per design sketches provided by the committee |
| Quality Control | Regular inspection before dispatch |
Sequence of procedures:
- Obtain tender documents and specifications.
- Prepare technical proposal demonstrating compliance.
- Submit bid along with required documents.
- Attend pre-bid meeting if scheduled.
- Await evaluation results.
- Finalize contract and commence supply and arrangement.
All technical aspects must adhere strictly to the standards specified to ensure the success of the floral sculptures at the event.
Financial Requirements
The estimated project cost is approximately INR 40,572,000. Bidders must submit a detailed financial proposal including unit rates, total cost, and applicable taxes. The payment schedule will be linked to delivery milestones and acceptance of flowers at the site. Payment terms include:
- 30% advance upon contract signing.
- 50% after successful delivery and setup.
- 20% post-event completion and approval.
| Cost Component | Amount (INR) |
|---|---|
| Tender Fee | INR 15,000 |
| Estimated Cost | INR 40,572,000 |
| Security Deposit | As per tender guidelines |
All financial proposals must be clear, transparent, and compliant with government procurement rules.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹15,000
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
24-09-2026 20:30:00
Document Download End
16-10-2026 12:00:00
Bid Validity
90 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹4,05,72,000
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Dy Commissioner, Parks and Garden Department,Ahmedabad
Bid Opening Authority
TENDER OFFICER
Address
CENTRAL RECORD DEPARTMENT, BLOCK-B, MAZANING FLOOR, SARDAR PATEL BHAVAN, DANAPITH, AHEMDABAD-380001.
Contact Details
07929916355
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 1
TND-24_Cut Flower.pdf
TENDER_DOCUMENT
Categories
3
Bidding Process
Process Timeline
16-10-2026 15:00
16-10-2026 15:05
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Tender Fee & EMD information
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Scan copy of Tender Fee
RequiredScan copy of EMD
RequiredScan copy of Other Required Documents
Required
Eligibility Criteria
✓ Must have valid registration and licenses for floriculture and event decoration.
✓ Proven experience in supplying flowers for large public events or exhibitions.
✓ Must submit a scan copy of Tender Fee, EMD, and other required documents during preliminary submission.
✓ Financial stability demonstrated through previous project execution and turnover.
| Qualification Requirement | Details |
|---|---|
| Tender Fee | INR 15,000 (non-refundable) |
| EMD | As specified in tender document |
| Experience | Minimum 3 years in floral supply & event decoration |
| Financial Turnover | Minimum INR 1 crore in the last 3 years |
| Certification | Valid GST registration and relevant licenses |
Important: Bidders must meet all eligibility criteria to qualify for further evaluation and participation in the bidding process.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this tender?
This tender aims to select qualified vendors to supply and arrange fresh cut flowers for floral sculptures at the Flower Show Event 2027 organized by the Ahmedabad Municipal Corporation. The goal is to enhance the visual appeal of floral displays and ensure timely delivery of quality flowers for a large-scale public event.
Who is eligible to participate in this tender?
Eligible bidders must have valid licenses for floriculture and event decoration, demonstrate experience in large public events, and meet financial stability criteria. They must also submit all required documents, including Tender Fee, EMD, and relevant certifications, as specified in the eligibility criteria.
What are the key dates to remember?
Important deadlines include:
- Bid Submission Start: 24-09-2026 20:30
- Bid Submission End: 16-10-2026 12:00
- Bid Opening: 16-10-2026 15:00
Ensure all documents are submitted before the deadline to participate successfully in the bidding process.
How is the evaluation of bids conducted?
Bids are evaluated based on technical compliance (40%), experience (20%), cost (30%), and quality assurance measures (10%). Bidders must meet minimum thresholds in each category. The evaluation prioritizes quality and experience alongside competitive pricing, with detailed scoring criteria outlined in the tender document.
How can I contact the tender issuing authority?
For queries, contact the Dy Commissioner, Parks and Garden Department, Ahmedabad at:
- Phone: 07929916355
- Email: [email protected]
- Office Address: Central Record Department, Sardar Patel Bhavan, Ahmedabad. Support is available during official working hours for assistance.