Open Local Administration NPROCURE

Tender for Supplying & Arranging Cut Flowers & Sculptures at Navsari Flower Show 2025

Bid Publish Date

26-Nov-2025, 9:00 pm

Bid End Date

04-Dec-2025, 6:00 pm

Value

₹2,64,63,832

Location

NAVSARI , GUJARAT

Progress

Issue26-Nov-2025, 9:00 pm
AwardPending
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Tender Type

Open

Sector

Local Administration

Tender Fee

₹3,600

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 2

CUT FLOWER FLOWER

The Navsari Municipal Corporation invites experienced vendors to participate in a prestigious tender for supplying and arranging cut flowers and sculptures at the Flower Show 2025. This public sector project offers a unique opportunity for floral and event decoration companies to showcase their expertise in creating vibrant, artistic displays for a high-profile municipal event. The tender emphasizes quality, timely delivery, and adherence to safety standards, with a total estimated value of approximately ₹26.46 crore. Bidders must meet specific eligibility criteria, submit required documents, and follow a transparent bidding process. The event aims to promote local culture, tourism, and community engagement, making it a valuable platform for companies in the floral and event management industries. The process involves multiple stages, including technical evaluation and financial assessment, culminating in the award of a contract to the most suitable bidder. This tender is open to qualified firms seeking to contribute to a landmark cultural event in Navsari, Gujarat.

Scope Of Work

The scope of work includes:

  • Supplying high-quality cut flowers suitable for floral arrangements and sculptures.
  • Designing and arranging floral sculptures and decorative displays for the Flower Show 2025.
  • Ensuring timely delivery of flowers and sculptures as per the event schedule.
  • Maintaining the freshness and quality of flowers throughout the event duration.
  • Coordinating with the event management team for setup and dismantling.

Key deliverables:

  • Floral arrangements and sculptures as per design specifications.
  • Delivery of flowers and sculptures at the designated venue.
  • Post-event cleanup and removal.

Process steps:

  1. Submission of bid with detailed proposal.
  2. Evaluation and shortlisting based on technical and financial criteria.
  3. Final selection and contract signing.
  4. Delivery and setup as per schedule.
Specification Details
Flower Types Roses, Marigolds, Lotus, Orchids
Sculpture Material Floral foam, wire, sustainable materials
Delivery Deadline 2 days before the event start date
Setup Duration 1 day prior to the event
  • All work must comply with safety and environmental standards. The selected vendor must coordinate closely with the municipal authorities to ensure seamless execution.

Technical Specifications

Parameter Specification
Flower Quality Fresh, pesticide-free, long-lasting
Sculpture Materials Eco-friendly, durable, safe for public display
Delivery Timing 48 hours prior to event start date
Setup Area Navsari Municipal Corporation premises
Safety Standards Compliant with local safety regulations

Sequential Process:

  • Prepare floral arrangements as per approved designs.
  • Transport arrangements carefully to prevent damage.
  • Install sculptures and floral displays as per schedule.
  • Conduct quality checks before the event.
  • Dismantle and remove post-event as instructed.

Technical compliance with environmental and safety standards is mandatory for all materials and processes.

Financial Requirements

The total estimated budget for this project is approximately ₹26,46,38,431. The cost breakdown includes procurement of flowers, sculpture materials, labor, transportation, and setup costs. Bidders must submit a detailed financial proposal aligned with the tender specifications.

Cost Component Estimated Cost
Flowers & Materials ₹15,00,00,000
Labor & Setup ₹8,00,00,000
Transportation ₹2,00,00,000
Miscellaneous ₹1,46,38,431

Payment Terms:

  • 30% advance upon contract signing.
  • 50% after delivery and setup.
  • Remaining 20% post successful event completion.
  • Payments will be processed based on submission of valid invoices and compliance with contractual obligations.

Bidders should include all costs in their proposals and ensure transparency and compliance with financial regulations.

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Eligibility Criteria

✓ Must have proven experience in floral arrangement and event decoration projects.
✓ Must submit a valid EMD (Earnest Money Deposit) along with bid documents.
✓ Must provide proof of tender fee payment.
✓ Must submit all required documents as specified in the tender.

Qualification Criteria Details
Experience Minimum 3 years in floral and sculpture arrangements
Financial Stability Turnover of at least ₹10 million in the last 3 years
Certification Valid GST registration and relevant trade licenses
Technical Capability Demonstrated ability to handle large-scale floral displays
  • Bidders must meet all eligibility requirements to qualify for the tender. Non-compliance will result in disqualification.

Bidding Process

Process Timeline

1. Preliminary Stage

06-12-2025 10:00

2. Commercial Stage

06-12-2025 10:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan Copy Of EMD

Required
2

Scan Copy Of Tender Fee

Required
3

Scan copy Of Reqired Documents As per Tender

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this tender?

This tender aims to select qualified vendors for supplying and arranging cut flowers and sculptures for the Navsari Flower Show 2025. The goal is to create vibrant floral displays and artistic sculptures that enhance the event's aesthetic appeal, promoting local culture and tourism while providing opportunities for experienced floral and event decoration companies.

What are the key eligibility criteria for bidders?

Bidders must have proven experience in floral arrangements and sculptures, submit valid EMD and tender fee documents, and possess appropriate licenses and certifications such as GST registration. They should demonstrate financial stability with a minimum turnover of ₹10 million over the last three years and have the technical capacity to handle large-scale floral projects.

How can I participate in the bidding process?

Participants should download the tender documents from the official portal, attend any scheduled pre-bid meetings, and submit their bids electronically via the nprocure portal before the deadline. The process involves bid opening, evaluation, and contract award, with detailed steps outlined in the tender notice. Ensure all documents are complete and submitted on time to avoid disqualification.

What are the technical specifications required for flowers and sculptures?

Flowers must be fresh, pesticide-free, and suitable for long-lasting arrangements. Sculptures should be made from eco-friendly, durable materials that are safe for public display. Delivery must occur 48 hours prior to the event, with setup completed one day before. All materials must comply with environmental and safety standards specified in the tender.

What is the deadline for bid submission and evaluation?

The bid submission deadline is 04-12-2025 at 18:00 hours. The bid opening will be conducted on 06-12-2025 at 10:00 hours, with evaluation completed shortly after. Bidders are advised to submit their proposals well before the deadline to ensure timely processing and avoid last-minute issues.