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Open Planning & Development NPROCURE

Tender for Total Station Survey & Ancillary Work for Town Planning Schemes in Bilimora

Bid Publish Date

01-Oct-2025, 11:40 am

Bid End Date

13-Oct-2025, 12:30 pm

EMD

₹1,00,000

Progress

Issue01-Oct-2025, 11:40 am
AwardPending
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Tender Type

Open

Sector

Planning & Development

Tender Fee

₹1,770

Contract Form

Works

Completion Period

120  Days

Currency Type

Single

Categories 20

This government tender invites experienced survey agencies to participate in the total station survey work for the proposed Town Planning Schemes at Bilimora, Gujarat. The project involves detailed open and built area surveys, base map preparation, and verification of survey data from the DILR office in Surat. The initiative aims to support sustainable urban development, infrastructure planning, and land records management. Bidders must meet specific eligibility criteria, including submitting essential documents like EMD, registration certificates, GST, and experience proofs. The tender is open to qualified firms with proven expertise in geospatial surveys and urban planning projects. With a project duration of 120 days and a budget range of ₹15 lakh to ₹25 lakh, this is a significant opportunity for survey agencies to contribute to local government development initiatives. The process includes rigorous evaluation based on experience, technical capability, and cost-effectiveness, ensuring the selection of capable and reliable partners for high-quality survey work that will aid in urban growth and planning in Bilimora.

Scope Of Work

• Conduct total station surveys of open and built-up areas within Bilimora for the proposed Town Planning Schemes.
• Prepare detailed base maps and record survey data accurately.
• Verify survey records (nimtana) from the DILR office, Surat.
• Ensure data quality and compliance with government standards.
• Submit survey reports and base maps in the required formats.

The process includes:

  1. Site inspection and preliminary assessment.
  2. Deployment of survey teams equipped with total station instruments.
  3. Data collection and initial processing.
  4. Verification of survey data with existing records.
  5. Finalization and submission of base maps and survey reports.

Key deliverables include:

Deliverables Specifications
Base Maps Digital & hard copies
Survey Data Files In specified formats
Verification Reports Certified by survey agency

All survey agencies must ensure adherence to safety standards and submit progress reports as per schedule.

Technical Specifications

Survey instruments must include high-precision total station equipment capable of meeting the following technical parameters:

Parameter Specification
Accuracy ±(2mm + 2ppm)
Range Up to 5000 meters
Data Storage Minimum 32 GB internal memory
Power Supply Battery backup for 8 hours

Sequential procedures involve:

  1. Calibration of instruments before use.
  2. Field data collection following standard protocols.
  3. Data processing using GIS-compatible software.
  4. Cross-verification with existing maps.
  5. Final data submission in specified digital formats.

Financial Requirements

The estimated project budget ranges from ₹15 lakh to ₹25 lakh, inclusive of all costs. The financial breakdown includes:

Item Cost (₹)
Survey Equipment & Materials 40%
Labor & Manpower 30%
Data Processing & Reports 20%
Miscellaneous & Contingency 10%

Payment terms are as follows:

  • 30% advance upon contract signing.
  • 50% after submission of preliminary reports.
  • Remaining 20% after final approval and submission of all deliverables.
    All payments are subject to approval of submitted work and compliance with contractual terms.

Documents 2

TENDER EOI.pdf

TENDER_DOCUMENT

Tender Notice.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid registration and licensing for survey activities.
✓ Proven experience in total station surveying and urban planning projects.
✓ Submission of recent experience certificates and project references.
✓ Financial stability demonstrated by turnover certificates.
✓ Must submit valid GST registration, PAN card, and EPF/ECR documents.
✓ Solvency certificate of at least 50% of the bid amount.
✓ EMD of ₹100,000 must be submitted along with the bid.
✓ Site visit certificate or proof of prior survey work at similar projects is preferred.

Qualification Requirement Details
Minimum Experience 3+ years in urban survey projects
Financial Turnover Minimum ₹50 lakh in last 3 years
Valid Certifications As per government norms
EMD ₹100,000

Bidding Process

Process Timeline

1. PRILIMINERY STAGE

18-10-2025 12:00

2. COMMERCIAL STAGE

18-10-2025 12:30

Required Forms

PRILIMINERY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

COMMERCIAL

Price Bid Form

Library-Secured

Required

Required Documents

Stage - PRILIMINERY STAGE

1

TENDER FEE/EMD

Required
2

SOLVENCY

3

REGISTRATION CERTIFICATE

Required
4

GST

Required
5

PANCARD

Required
6

EPF/ECR

Required
7

EXPRIENCE CERTY

Required
8

ITR

Required
9

TURNOVER CERTI

Required
10

SITE VISIT CERTIFICATE

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - COMMERCIAL STAGE

1

EMD

Required
2

Tender Fee

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this tender?

The scope includes conducting total station surveys of open and built-up areas, preparing accurate base maps, verifying survey data from the DILR office in Surat, and submitting detailed reports and digital records. The work supports urban planning and infrastructure development in Bilimora.

What are the eligibility criteria for bidders?

Bidders must have valid registration, proven experience in urban survey projects, a minimum turnover of ₹50 lakh in the last 3 years, and submit essential documents such as GST registration, PAN, EMD of ₹100,000, and relevant certificates. Experience certificates and site visit proof are also required.

How is the evaluation of bids conducted?

Bids are evaluated based on experience (40%), technical capability (30%), financial stability (20%), and cost competitiveness (10%). Bidders must meet minimum qualifying scores and submit complete documentation to be considered.

What are the key deadlines for this tender?

Bid submission opens on 01-10-2025 and closes on 13-10-2025. Evaluation occurs on 18-10-2025, with the award notification on 20-10-2025. All deadlines are strict, and late submissions will be rejected.

How can I get assistance with the tender process?

For support, contact the Chief Officer of Bilimora Nagar Palika via email at [email protected]. Additional help is available from the (n)Procure support team at (n)code Solutions, Ahmedabad, via phone or email. Training sessions are held weekly to assist bidders.