Open Planning & Development NPROCURE

Tender for Total Station Survey & Ancillary Work for Town Planning Schemes in Bilimora

Bid Publish Date

09-Dec-2025, 1:30 pm

Bid End Date

16-Dec-2025, 6:00 pm

Location

NAVSARI , GUJARAT

Progress

Issue09-Dec-2025, 1:30 pm
AwardPending
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Tender Type

Open

Sector

Planning & Development

Tender Fee

₹1,770

Contract Form

Works

Completion Period

5  Years

Currency Type

Single

Categories 20

GEOGRAPHIC INFORMATION SERVICE TOWN PLANNING ROAD SURVEY SURVEYS MEASURING INSTRUMENT PLATFORM SCALE VIEWING AND OBSERVING INSTRUMENTS TOPOGRAPHICAL SURVEY SURVEY EQUIPMENT SURVEY WORKS OPTICAL INSTRUMENTS LAND SURVEYING INSTRUMENTS MAPPING SERVICE MEASURING EQUIPMENT THEODOLITES DEVELOPMENT TOTAL STATION MEASURING AND LAYOUT TOOL CONTROL SURVEY LAND SURVEY

This government tender offers an excellent opportunity for survey agencies to contribute to urban development in Bilimora, Gujarat. The project involves total station surveys, base map preparation, and data verification for Town Planning Schemes. With a project duration of 5 years, bidders must demonstrate expertise in geospatial data collection, mapping, and civil surveying. The tender process is open, transparent, and conducted electronically through the official portal. Eligible agencies should possess relevant certifications, experience, and financial stability. The project aims to enhance urban infrastructure, support sustainable development, and improve city planning. The tender includes detailed evaluation criteria, clear deadlines, and comprehensive documentation requirements, making it an ideal opportunity for qualified survey firms seeking to expand their portfolio in Gujarat's urban planning sector.

Scope Of Work

• Conduct total station surveys of open and built-up areas within the Bilimora region.
• Prepare detailed base maps incorporating survey data.
• Verify and cross-check survey records (nimtana) from the DILR office, Surat.
• Record and maintain accurate survey data for subsequent planning activities.
• Submit survey reports, base maps, and verification records as per specified standards.

• The process involves:

  1. Initial survey planning and site reconnaissance.
  2. Deployment of survey teams equipped with total station instruments.
  3. Data collection and preliminary processing.
  4. Verification of survey data against existing records.
  5. Preparation of detailed base maps.
  6. Final submission of survey documentation.

• Key deliverables include:

Deliverable Specification
Survey Reports Comprehensive technical reports
Base Maps Accurate digital and printed maps
Verification Records Nimtan records from DILR

• All survey activities must comply with technical standards and safety protocols. The selected agency must coordinate with the Bilimora Nagar Palika and DILR office throughout the project.

Technical Specifications

Parameter Requirement
Survey Instruments Total station with accuracy of ±(specified)
Data Format Digital formats compatible with GIS software
Map Scale 1:500 or as specified
Record Verification Nimtan records from DILR to be cross-checked
Delivery Timeline Complete survey within 6 months of contract award

Sequential process:

  1. Planning and site survey
  2. Data collection
  3. Data processing and mapping
  4. Verification and validation
  5. Final report submission

All equipment used must be calibrated and certified as per industry standards.

Financial Requirements

The estimated project budget ranges from ₹X lakh to ₹Y lakh, covering survey equipment, manpower, data processing, and reporting. Payment will be made in installments based on milestones achieved:

Payment Schedule Description
Initial Payment 20% upon contract signing
Progress Payments 50% on completion of survey milestones
Final Payment 30% after submission of final reports and approval

Bidders must provide a detailed cost breakdown in their financial proposal, including all taxes and charges. The bid must be valid for 120 days from the submission deadline.

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Eligibility Criteria

  • ✓ Must have valid registration certificates for survey and geospatial services.
  • ✓ Proven experience in total station surveys and urban mapping projects.
  • ✓ Valid GST registration and PAN card.
  • ✓ Compliance with EPF/ECR regulations.
  • ✓ Submission of experience certificates demonstrating successful completion of similar projects.
  • ✓ Minimum turnover of ₹X crore in the last 3 financial years.
Qualification Requirement Details
Registration Certificate Valid registration for survey/geospatial services
GST Registration Active GST registration
PAN Card Valid PAN for the bidding entity
Experience Certificates At least 2 completed projects in urban surveying
Financial Turnover Minimum ₹X crore in last 3 years

Note: Bidders must submit all required documents for preliminary and commercial stages as specified in the tender document.

Bidding Process

Process Timeline

1. PRILIMINERY STAGE

23-12-2025 12:00

2. COMMERCIAL STAGE

23-12-2025 12:30

Required Forms

PRILIMINERY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

COMMERCIAL

Price Bid Form

Library-Secured

Required

Required Documents

Stage - PRILIMINERY STAGE

1

TENDER FEE/EMD

Required
2

REGISTRATION CERTIFICATE

Required
3

GST

Required
4

PANCARD

Required
5

EPF/ECR

Required
6

EXPRIENCE CERTY

Required
7

ITR

Required
8

TURNOVER CERTI

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - COMMERCIAL STAGE

1

EMD

Required
2

Tender Fee

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this tender?

This tender seeks to appoint qualified survey agencies to perform total station surveys, prepare base maps, and verify survey data for the development of Town Planning Schemes in Bilimora, Gujarat. The project aims to support urban planning and infrastructure development by providing accurate geospatial data.

What are the key eligibility criteria for bidders?

Bidders must possess valid registration certificates, GST registration, PAN card, and experience in similar urban surveying projects. They should also demonstrate financial stability with a minimum turnover, and submit relevant experience certificates and compliance documents as specified in the tender.

How can I submit my bid for this tender?

Bids must be submitted electronically through the official nProcure portal before the deadline of 16-12-2025 at 6:00 PM. Both technical and financial bids are required, with all supporting documents uploaded as per the specified formats. Physical submissions are not accepted.

What is the evaluation process for the bids?

Bid evaluation involves a two-stage process: preliminary assessment based on eligibility and technical criteria, followed by commercial evaluation. Bids are scored on experience, technical capability, and cost. Minimum qualifying scores are set, and the highest-scoring bid will be selected for award.

What are the important dates I should be aware of?

Key dates include the bid submission start on 09-12-2025, the deadline on 16-12-2025, preliminary evaluation on 23-12-2025 at 12:00 PM, and commercial evaluation on the same day at 12:30 PM. Bidders should ensure timely submission to avoid disqualification.