Open State Governments & UT NPROCURE

Tender for Upkeeping and Cleaning Services at Taluka Seva Sadan Building, Bhanvad

Bid Publish Date

14-Nov-2025, 1:00 pm

Bid End Date

28-Nov-2025, 6:00 pm

Value

₹12,50,445

Location

DEVBHUMI DWARKA , GUJARAT

Progress

Issue14-Nov-2025, 1:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 8

NON CLINICAL SERVICE OTHER SERVICE CLEANING WORK HOUSEKEEPING SERVICES SERVICES FACILITY MANAGEMENT HOSPITALITY SERVICE ACCOMMODATION

This government tender offers an exclusive opportunity for qualified service providers to secure a 12-month contract for upkeeping and cleaning services at the Taluka Seva Sadan Building and campus in Bhanvad, Gujarat. Managed by the Roads and Buildings Department, the project emphasizes maintaining high hygiene standards and operational efficiency. Bidders must meet eligibility criteria, submit necessary documents, and compete through a transparent bidding process. The contract includes comprehensive cleaning, sanitation, and maintenance responsibilities, with a total estimated value of ₹12,50,444.64. This tender is ideal for companies specializing in housekeeping, sanitation, and facility management seeking government sector contracts in Gujarat. The process involves submission of tender fee, EMD, and technical proposals, followed by evaluation based on experience, technical competence, and financial proposals. Successful bidders will contribute to the cleanliness and hygiene of vital government infrastructure, ensuring a safe and healthy environment for public service delivery.

Scope Of Work

The selected contractor will be responsible for:

  • Upkeeping and cleaning of the Taluka Seva Sadan Building and surrounding campus area.
  • Ensuring daily sanitation, dusting, sweeping, mopping, and waste disposal.
  • Maintenance of hygiene standards as per government norms.
  • Providing necessary cleaning materials and manpower.

The process includes:

  1. Submission of bid with all required documents.
  2. Evaluation of bids based on eligibility and technical criteria.
  3. Contract award to the successful bidder.
  4. Execution of cleaning services over a period of 12 months.
Key Deliverables Specifications
Cleaning Frequency Daily, as per schedule
Manpower Adequate trained staff
Equipment Brooms, mops, cleaning agents
Quality Standards As per tender specifications

The contractor must adhere to all safety and environmental regulations and provide transparent reporting during the contract period.

Technical Specifications

The contractor must use eco-friendly cleaning agents and modern equipment to ensure effective sanitation. The technical parameters include:

Parameter Specification
Cleaning Equipment Brooms, vacuum cleaners, mops, disinfectants
Staff Qualification Trained personnel with proper uniforms
Safety Standards PPEs provided, compliance with safety norms
Service Hours Daily, during specified hours

Sequential procedures involve:

  1. Inspection of premises.
  2. Deployment of trained staff.
  3. Regular monitoring and quality checks.
  4. Reporting and feedback collection.

Financial Requirements

The estimated contract value is approximately ₹12,50,444.64. Payment terms include:

Payment Schedule Details
Advance Payment 20% upon contract signing
Quarterly Payments Based on progress and completion
Final Payment After successful completion and inspection

All payments are subject to submission of valid invoices and compliance with contractual terms. Bidders should prepare detailed cost proposals including manpower, materials, and miscellaneous expenses.

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Eligibility Criteria

✓ Must have valid registration and licenses for providing housekeeping services.
✓ Proven experience in government or large institutional cleaning projects.
✓ Financial stability with minimum turnover of ₹50 lakh in the last fiscal year.
✓ Submission of EMD of ₹XX,XXX and tender fee of ₹1,500.
✓ Must submit all required documents, including tender fee, EMD, and relevant certifications.

Qualification Criteria Details
Experience Minimum 3 years in housekeeping services
Financial Turnover Minimum ₹50 lakh in last fiscal year
Certification Valid GST, Labour License, and other statutory documents
EMD As specified in tender documents
Tender Fee ₹1,500

Bidding Process

Process Timeline

1. Preliminary Stage

29-11-2025 12:00

2. Commercial Stage

29-11-2025 12:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Upkeeping of Cleaning of Taluka Seva sadan Building

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan for Tender Fee and emd

Required
2

Scan as per tender Notice

Required
3

Scan as per tender Details

Required
4

Scan other Documents

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this tender?

The contractor will be responsible for upkeeping and cleaning of the Taluka Seva Sadan Building and its campus at Bhanvad, Gujarat. This includes daily sanitation, dusting, sweeping, mopping, waste disposal, and ensuring hygiene standards are met throughout the 12-month contract period.

What are the eligibility criteria to participate?

Eligible bidders must have valid registration and licenses, proven experience in government or large institutional cleaning projects, a minimum turnover of ₹50 lakh, and submit all required documents including tender fee, EMD, and statutory certifications. Experience in similar projects is highly desirable.

How can I submit my bid?

Bidders should download the tender documents from the official portal, pay the tender fee of ₹1,500, submit the EMD, and upload all required documents before the deadline of 28-11-2025. The bid opening will be on 29-11-2025, where bids will be evaluated.

What is the estimated value of this contract?

The estimated contract value is approximately ₹12,50,444.64, covering cleaning and maintenance services for 12 months. The payment will be made in installments based on progress and completion, with detailed terms specified in the tender documents.

What technical standards must the contractor meet?

The contractor must use eco-friendly cleaning agents, deploy trained staff, and adhere to safety and environmental regulations. Equipment used should be modern and effective, ensuring high standards of cleanliness as per government norms.