Vadodara City Streetlight Maintenance Tender - 3-Year Comprehensive Operation & Maintenance
Progress
This government tender offers electrical contractors and urban infrastructure service providers an exclusive opportunity to bid for the comprehensive operation and maintenance of street lighting in Vadodara City's South Zone for three years. Managed by Vadodara Mahanagar Seva Sadan, the project aims to enhance public safety, urban aesthetics, and energy efficiency through reliable street lighting services. The tender involves routine maintenance, emergency repairs, and operational management of LED streetlights installed on galvanized or concrete poles, complying with national safety standards. With an estimated project value of INR 86.15 million, the tender encourages experienced bidders with proven expertise in electrical infrastructure, safety standards, and urban maintenance. The process includes submission of tender fees, EMD, and PQ documents, followed by transparent evaluation and award. This is an excellent opportunity for qualified electrical service providers seeking to contribute to urban development initiatives in Gujarat, supported by a structured procurement process and clear timelines.
Scope Of Work
The selected contractor will be responsible for the comprehensive operation and maintenance of street lighting in the South Zone of Vadodara City for a period of three years. Key deliverables include:
- Routine inspection and preventive maintenance of all streetlights
- Immediate repair and replacement of faulty components
- Ensuring uninterrupted street lighting service
- Managing electrical supply and safety standards
- Maintaining detailed records of maintenance activities
The process involves:
- Conducting initial site assessment and preparing maintenance schedules
- Performing scheduled inspections and preventive maintenance
- Responding promptly to fault reports and emergencies
- Replacing damaged fixtures, wiring, or poles as required
- Ensuring compliance with municipal safety and operational standards
| Specification | Details |
|---|---|
| Zone | South Zone, Vadodara |
| Duration | 3 Years |
| Estimated Cost | INR 86,153,400 |
| Maintenance Scope | Electrical, Mechanical, Safety Standards |
Technical Specifications
The contractor must ensure all streetlights meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Power Supply | 230V AC, 50Hz |
| Light Type | LED or equivalent energy-efficient fixtures |
| Poles | Galvanized steel or concrete poles, minimum height 8 meters |
| Control System | Automated control with remote monitoring capability |
| Safety Standards | Compliant with IS 10322 and IEC standards |
The process includes:
- Procuring quality fixtures and materials
- Installing and commissioning new lighting units
- Conducting routine operational tests
- Maintaining detailed logs of all technical activities
Financial Requirements
The total project budget is approximately INR 86,153,400, which covers procurement, installation, maintenance, and operational expenses. Payment terms are structured as follows:
| Payment Schedule | Description |
|---|---|
| Mobilization Advance | 10% of total contract value upon contract signing |
| Quarterly Payments | Based on completed maintenance milestones |
| Final Payment | Upon successful project completion and acceptance |
Bidders must submit detailed financial proposals aligned with the tender specifications. All costs should be inclusive of taxes, duties, and other applicable charges.
Tender Data
Bid Details
Tender Type
Open
Sector
Local Administration
Tender Fee
₹20,000
Contract Form
Works
Completion Period
3 Years
Currency Type
Single
Bid Submission Start
01-10-2026 19:00:00
Document Download End
21-10-2026 11:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹8,61,53,400
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
Executive Engineer,Streetlight department,VMC,Vadodara
Bid Opening Authority
Executive Engineer,Streetlight department,VMC,Vadodara
Address
Office of the Executive Engineer,Streetlight Department,2nd Floor, Room no.202, Khnaderao Market Building, Vadodara Municipal Corporation, Vadodara-390001
Contact Details
9879000701
Authority Records
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Documents 2
O and M Tender South Zone OCT 2026.pdf
TENDER_DOCUMENT
SZ-Price BID.pdf
TENDER_DOCUMENT
Categories
3
Bidding Process
Process Timeline
23-10-2026 17:00
23-10-2026 17:30
Required Forms
preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - preliminary
Tender Fees
RequiredEMD
RequiredPQ BID Documents
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
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Eligibility Criteria
✓ Must have valid tender fees paid and submit proof of payment.
✓ Must provide Earnest Money Deposit (EMD) as specified in the tender documents.
✓ Must submit Pre-Qualification (PQ) bid documents demonstrating relevant experience.
| Qualification Criteria | Details |
|---|---|
| Financial Capacity | Minimum turnover of INR 10 million in the last 3 years |
| Experience | At least 3 similar projects completed in urban infrastructure maintenance |
| Certifications | Valid electrical contractor license and relevant safety certifications |
| Legal Status | Registered company with valid business registration |
Note: Bidders must meet all eligibility requirements to qualify for the tender process.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is October 21, 2026, at 13:00 hours. Bidders must upload all required documents and proposals before this time to be eligible for evaluation.
What are the eligibility criteria for bidders?
Bidders must submit tender fees, EMD, and PQ bid documents demonstrating relevant experience and financial capacity. They should have completed at least 3 similar projects and hold valid electrical licenses. All criteria are detailed in the tender document.
What technical standards must the streetlights meet?
Streetlights must comply with IS 10322 and IEC standards, using energy-efficient LED fixtures, galvanized steel or concrete poles, and automated control systems for remote monitoring. Technical specifications ensure safety, durability, and energy efficiency.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical competence (40%), financial proposal (30%), past experience (20%), and compliance with tender terms (10%). Minimum technical qualifying marks are 70%.
Who can I contact for further assistance?
For queries, contact the Executive Engineer, Streetlight Department at 9879000701 or email [email protected]. Physical inquiries can be made at the Vadodara Municipal Corporation office, 2nd Floor, Room no.202, Khnaderao Market Building.