Vadodara City Streetlight Maintenance Tender | 3-Year Operation & Maintenance Work
Progress
This government tender offers a significant opportunity for electrical contractors to undertake the comprehensive operation and maintenance of street lighting in Vadodara City's North Zone for 3 years. Managed by Vadodara Mahanagar Seva Sadan, this project aims to improve urban safety, aesthetics, and infrastructure reliability. Bidders must meet strict eligibility criteria, including proven experience in municipal electrical projects, financial stability, and adherence to safety standards. The scope encompasses routine inspections, repairs, replacements, and emergency responses, ensuring continuous lighting service. The tender process is conducted online via the NPROCURE portal, with clear deadlines and documentation requirements. The estimated project cost is approximately ₹116.14 million, with a structured evaluation process emphasizing technical competence and financial viability. This is an excellent opportunity for qualified electrical service providers seeking to contribute to Vadodara's civic development and urban safety initiatives.
Scope Of Work
The scope of work includes:
- Routine inspection and maintenance of street lighting infrastructure in Vadodara's North Zone.
- Repair and replacement of faulty streetlights, fixtures, and electrical components.
- Operational management to ensure continuous lighting during night hours.
- Emergency response for power outages or lighting failures.
- Compliance with safety and quality standards as per municipal regulations.
The process involves:
- Initial assessment of existing streetlight infrastructure.
- Preparation of maintenance schedules and resource allocation.
- Execution of routine inspections and preventive maintenance.
- Prompt repair and replacement of defective components.
- Documentation and reporting of maintenance activities.
| Key Deliverables | Specifications |
|---|---|
| Maintenance Schedule | Monthly and quarterly checks |
| Repair Response Time | Within 24 hours of fault report |
| Quality Standards | Compliance with municipal safety norms |
The contractor must ensure minimal disruption during maintenance activities and adhere to safety protocols at all times.
Technical Specifications
The contractor must use standard electrical components compliant with BIS standards. Technical parameters include:
| Parameter | Specification |
|---|---|
| Voltage | 230V AC |
| Power Rating | 100W to 250W LED fixtures |
| Control System | Automated ON/OFF with timer |
| Durability | Minimum 5 years lifespan |
Sequential procedures involve:
- Assessment of existing infrastructure.
- Procurement of approved components.
- Installation and testing.
- Commissioning and handover.
All work must adhere to safety standards and municipal electrical codes.
Financial Requirements
The estimated project cost is approximately ₹116,136,000. Bidders are required to submit a detailed financial proposal with the following breakdown:
| Cost Component | Amount (INR) |
|---|---|
| Tender Fee | ₹20,000 |
| EMD | As specified in tender guidelines |
| Total Estimated Cost | ₹116,136,000 |
Payment terms include:
- Advance payment upon contract signing.
- Milestone-based payments linked to project progress.
- Final payment after successful completion and acceptance.
All payments are subject to compliance with contractual terms and submission of necessary invoices and reports.
Tender Data
Bid Details
Tender Type
Open
Sector
Local Administration
Tender Fee
₹20,000
Contract Form
Works
Completion Period
3 Years
Currency Type
Single
Bid Submission Start
01-10-2026 19:00:00
Document Download End
21-10-2026 11:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹11,61,36,000
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
Executive Engineer,Streetlight department,VMC,Vadodara
Bid Opening Authority
Executive Engineer,Streetlight department,VMC,Vadodara
Address
Office of the Executive Engineer,Streetlight Department,2nd Floor, Room no.202, Khnaderao Market Building, Vadodara Municipal Corporation, Vadodara-390001
Contact Details
9879000701
Authority Records
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Documents 2
O and M Tender North Zone OCT 2026.pdf
TENDER_DOCUMENT
NZ-Price BID.pdf
TENDER_DOCUMENT
Categories
3
Bidding Process
Process Timeline
23-10-2026 17:00
23-10-2026 17:30
Required Forms
preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - preliminary
Tender Fees
RequiredEMD
RequiredPQ BID Documents
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
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Eligibility Criteria
✓ Must have valid electrical contractor license and relevant certifications.
✓ Proven experience in urban streetlight maintenance projects, preferably in municipal or government sectors.
✓ Financial stability demonstrated by turnover exceeding ₹50 million in the last fiscal year.
✓ Submission of all required documents including Tender Fees, EMD, and PQ BID Documents.
| Qualification Requirement | Minimum Criteria |
|---|---|
| Tender Fees | ₹20,000 (non-refundable) |
| EMD | As per tender guidelines, approximately 1% of estimated cost |
| Annual Turnover | Minimum ₹50 million in last 3 financial years |
| Experience | At least 3 similar projects completed in last 5 years |
Note: Bidders must meet all eligibility criteria to qualify for the tender process.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this Vadodara streetlight maintenance tender?
This tender involves comprehensive operation and maintenance of street lighting in Vadodara's North Zone for 3 years. Key activities include routine inspections, repairs, replacements, emergency response, and ensuring compliance with safety standards. The goal is to provide reliable, efficient, and safe street lighting to enhance urban safety and aesthetics.
Who is eligible to bid for this streetlight maintenance project?
Eligible bidders must possess valid electrical contractor licenses, demonstrate experience in similar municipal projects, and have a minimum annual turnover of ₹50 million. They must submit all required documents, including Tender Fees, EMD, and PQ BID Documents. Experience in urban infrastructure maintenance is highly preferred.
What are the key technical specifications for this tender?
The project requires LED streetlights with 230V AC voltage, power ratings between 100W to 250W, and automated control systems. Components must meet BIS standards. The work involves installation, testing, and commissioning of durable fixtures designed for minimum 5-year lifespan. All procedures must follow safety and municipal electrical codes.
What is the bidding process and timeline?
Bidders can download tender documents from the portal starting 01-10-2026. The last date for submission is 21-10-2026 at 1:00 PM. The bid opening will occur on 23-10-2026 at 5:00 PM. Evaluation will follow, with contract award expected by 30-10-2026. Ensure all documents are complete and submitted on time.
How is the bid evaluated and what are the criteria?
Evaluation is based on technical competence (40%), financial proposal (30%), past experience (20%), and eligibility compliance (10%). Bidders must score at least 70 points technically. The best combined score will determine the successful bidder. Transparency and compliance with all criteria are mandatory.