Vadodara City Streetlight Maintenance Tender | 3-Year Operation & Maintenance Work
Progress
This government tender offers an opportunity for qualified electrical service providers to undertake the operation and maintenance of street lighting in Vadodara City's West Zone (Wards 8 & 9) for three years. Managed by Vadodara Mahanagar Seva Sadan, the project aims to improve urban safety and lighting efficiency through comprehensive maintenance services. The tender involves detailed technical, financial, and compliance requirements, with a total estimated cost of approximately 55.87 million INR. Bidders must meet specific eligibility criteria, submit all required documentation, and participate through the electronic NPROCURE platform. The process includes preliminary and commercial evaluation stages, with key deadlines clearly outlined. This is an excellent opportunity for companies specializing in electrical infrastructure, municipal electrical services, or urban lighting solutions to collaborate with local government authorities and contribute to urban development initiatives.
Scope Of Work
The scope of work encompasses the following:
- Operation and Maintenance of Street Lights in the West Zone (Wards 8 & 9) of Vadodara City for three years.
- Key deliverables include:
- Regular inspection and fault rectification of street lighting fixtures.
- Replacement of defective bulbs, fixtures, and wiring.
- Ensuring uninterrupted street lighting services.
- Maintenance of electrical panels and control systems.
- Keeping detailed records of maintenance activities.
- Process flow:
- Initial site assessment and planning.
- Routine inspections and fault detection.
- Immediate repairs and replacements.
- Periodic reporting and documentation.
- Compliance with safety standards and municipal regulations.
| Specification | Details |
|---|---|
| Project Duration | 3 Years |
| Estimated Cost | 55,879,200 INR |
| Location | Vadodara City, Wards 8 & 9 |
| Scope | Operation & Maintenance of street lighting infrastructure |
- Key performance indicators:
- 24/7 operational street lighting.
- Minimum downtime for repairs.
- Compliance with safety and quality standards.
Technical Specifications
The technical specifications for the streetlight maintenance project include:
| Parameter | Specification |
|---|---|
| Lighting Fixtures | LED-based, energy-efficient, compliant with BIS standards |
| Power Supply | 230V AC, 50Hz, with backup provisions |
| Control System | Smart control panels with remote monitoring |
| Fault Detection | Automated systems for fault detection and alert |
| Maintenance Standards | ISO 9001/14001 compliant processes |
| Procedure |
- Conduct initial assessment.
- Establish maintenance schedules.
- Perform routine inspections.
- Repair faults within 24 hours.
- Submit periodic reports.
Technical compliance must adhere to municipal and national electrical safety standards, ensuring durability, energy efficiency, and safety of the street lighting infrastructure.
Financial Requirements
The estimated project cost is approximately 55.87 million INR, with detailed financial breakdowns including tender fee, EMD, and project-specific costs. The tender fee is 20,000 INR, payable via specified methods. The EMD amount is to be submitted as per the guidelines, ensuring bid security. Payments will be made in installments aligned with project milestones, with the final payment upon successful completion and approval of maintenance activities. Bidders must submit detailed financial proposals, including unit rates, total costs, and payment schedules, through the designated electronic platform. All financial documents should be duly signed and verified as per tender requirements. The total project budget covers labor, materials, equipment, and operational expenses for the three-year maintenance period.
Tender Data
Bid Details
Tender Type
Open
Sector
Local Administration
Tender Fee
₹20,000
Contract Form
Works
Completion Period
3 Years
Currency Type
Single
Bid Submission Start
01-10-2026 19:15:00
Document Download End
21-10-2026 11:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹5,58,79,200
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
Executive Engineer,Streetlight department,VMC,Vadodara
Bid Opening Authority
Executive Engineer,Streetlight department,VMC,Vadodara
Address
Office of the Executive Engineer,Streetlight Department,2nd Floor, Room no.202, Khnaderao Market Building, Vadodara Municipal Corporation, Vadodara-390001
Contact Details
9879000701
Authority Records
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Documents 2
O and M TENDER West Zone 8 and 9 OCT 2026.pdf
TENDER_DOCUMENT
Price Bid WZ_8.9.pdf
TENDER_DOCUMENT
Categories
3
Bidding Process
Process Timeline
23-10-2026 17:00
23-10-2026 17:30
Required Forms
preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - preliminary
Tender Fees
RequiredEMD
RequiredPQ BID Documents
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
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Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid electrical contractor licenses and certifications.
- ✓ Proven experience in municipal or urban electrical infrastructure maintenance, minimum of 3 years.
- ✓ Financial stability with annual turnover of at least 10 million INR in the last 3 years.
- ✓ Submission of all required documents:
- Tender Fees
- Earnest Money Deposit (EMD)
- Pre-qualification (PQ) bid documents
- ✓ Must possess valid digital certificates for electronic bidding as per IT Act-2000.
- ✓ No prior legal or contractual violations in similar projects.
| Qualification Parameter | Minimum Requirement |
|---|---|
| Annual Turnover | 10 million INR |
| Experience | 3+ years in electrical infrastructure maintenance |
| Certification | Valid electrical contractor licenses |
| Document Submission | Complete as per tender guidelines |
Eligible bidders should demonstrate technical competence, financial stability, and compliance with all statutory requirements to qualify for participation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 21st October 2026 at 13:00 hours. Bidders must upload all required documents and proposals before this time to be eligible for consideration.
What documents are required to participate?
Participants must submit the following documents:
- Tender Fee proof
- Earnest Money Deposit (EMD)
- Pre-qualification bid documents
All documents should be uploaded electronically via the NPROCURE portal as per the instructions.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical competence (50%), financial proposals (30%), and past experience (20%). Minimum technical score of 70% is required for qualification. The evaluation committee will review all submissions and notify successful bidders accordingly.
Can I submit a physical bid?
No, physical bids are not accepted. All proposals must be submitted electronically through the official NPROCURE portal, following the guidelines provided in the tender documents.
Who can I contact for assistance during the bidding process?
For support, contact the Executive Engineer, Streetlight Department at Vadodara Mahanagar Seva Sadan. Support is available via phone at 9879000701 or email at [email protected]. Support sessions are held every Saturday at the designated training center.