Vadodara City Streetlight Maintenance Tender - 3-Year Comprehensive Operations
Progress
This Vadodara Municipal Tender offers a unique opportunity for experienced electrical service providers to undertake comprehensive operation and maintenance of street lighting in Vadodara's East Zone for three years. With an estimated project value of INR 110.66 million, the tender emphasizes quality, reliability, and safety in municipal lighting services. Bidders must meet strict eligibility criteria, including proven experience, technical certifications, and financial stability. The project scope covers routine inspections, repairs, upgrades, energy management, and emergency response, ensuring public safety and urban aesthetics. The tender process is transparent, with clear deadlines, evaluation metrics, and a focus on selecting the most qualified and cost-effective contractor. Participating companies should prepare detailed bids aligned with technical specifications and submit all required documents via the official portal. This opportunity is ideal for companies specializing in electrical infrastructure, urban development, and public lighting solutions seeking to contribute to Vadodara's smart city initiatives.
Scope Of Work
The selected contractor will be responsible for the following:
- Routine Inspection and Maintenance: Regular checks of street lighting fixtures, poles, and electrical connections to ensure optimal functioning.
- Repairs and Replacements: Immediate rectification of faults, replacement of damaged components, and upgrading existing infrastructure as needed.
- Operational Management: Ensuring timely switching on/off of streetlights, managing energy consumption, and maintaining operational records.
- Emergency Response: 24/7 availability for fault rectification and incident management.
- Reporting: Monthly and quarterly reports on maintenance activities, faults, and energy usage.
The process includes:
- Site Inspection and Assessment
- Preparation of Maintenance Schedule
- Implementation of Maintenance Activities
- Monitoring and Quality Assurance
- Final Evaluation and Handover
| Key Deliverables | Specifications |
|---|---|
| Maintenance Schedule | Weekly, Monthly, Quarterly |
| Fault Response Time | Within 24 hours |
| Replacement Parts | High-quality, durable components |
| Reporting Frequency | Monthly reports with detailed analysis |
The contractor must ensure compliance with all safety standards and municipal regulations, providing trained personnel and necessary equipment for maintenance tasks.
Technical Specifications
The project involves maintenance of street lighting infrastructure with the following technical parameters:
| Parameter | Specification |
|---|---|
| Power Supply | 230V AC, 50Hz |
| Lighting Fixtures | LED streetlights, 100W to 250W |
| Poles | Galvanized steel or concrete, minimum height 8 meters |
| Control Systems | Automated switching with remote monitoring |
| Energy Efficiency | Minimum 80 lumens per watt |
Sequential procedures include:
- Conduct initial site assessment.
- Develop detailed maintenance plan.
- Implement routine checks and repairs.
- Upgrade infrastructure as needed.
- Perform energy audits and optimize consumption.
All equipment and components must meet BIS standards and be approved for municipal use.
Financial Requirements
The estimated project cost is approximately INR 110.66 million, covering all maintenance activities, spare parts, and operational expenses. Payment will be made based on milestone achievements and monthly invoices. The payment schedule includes:
- 10% advance upon contract signing.
- 40% after completion of initial 6 months of satisfactory maintenance.
- 50% upon successful completion of the 3-year contract period.
| Cost Breakdown | Amount (INR) |
|---|---|
| Tender Fee | 20,000 |
| EMD | 1,106,640 |
| Maintenance Cost (per annum) | Approx. 36.89 million |
| Total Estimated Cost | 110,664,000 |
All payments are subject to verification of work quality and compliance with contractual terms.
Tender Data
Bid Details
Tender Type
Open
Sector
Local Administration
Tender Fee
₹20,000
Contract Form
Works
Completion Period
3 Years
Currency Type
Single
Bid Submission Start
01-10-2026 19:00:00
Document Download End
21-10-2026 11:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹11,06,64,000
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
Executive Engineer,Streetlight department,VMC,Vadodara
Bid Opening Authority
Executive Engineer,Streetlight department,VMC,Vadodara
Address
Office of the Executive Engineer,Streetlight Department,2nd Floor, Room no.202, Khnaderao Market Building, Vadodara Municipal Corporation, Vadodara-390001
Contact Details
9879000701
Authority Records
BID & GeM Expert Consultancy
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Documents 2
O and M TENDER East Zone OCT 2026.pdf
TENDER_DOCUMENT
EZ-Price BID.pdf
TENDER_DOCUMENT
Categories
3
Bidding Process
Process Timeline
23-10-2026 17:00
23-10-2026 17:30
Required Forms
preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - preliminary
Tender Fees
RequiredEMD
RequiredPQ BID Documents
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
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Eligibility Criteria
✓ Must have valid electrical contractor licenses and relevant certifications.
✓ Proven experience in street lighting maintenance or similar infrastructure projects.
✓ Financial stability demonstrated by annual turnover of at least INR 20 million over the last 3 years.
✓ Submission of all required documents including tender fees, EMD, and PQ BID documents.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Tender Fees | INR 20,000 (non-refundable) |
| EMD | INR 1,106,640 (refundable) |
| Annual Turnover | INR 20 million for last 3 years |
| Experience | At least 3 similar projects completed |
| Certifications | Valid electrical contractor licenses |
✓ Bidders must be registered with relevant municipal and electrical authorities.
✓ Compliance with all local safety and environmental standards is mandatory.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of work for this Vadodara streetlight maintenance tender?
The scope includes routine inspections, repairs, replacements, operational management, emergency response, and reporting for street lighting infrastructure in Vadodara's East Zone. The contractor must ensure timely maintenance, energy efficiency, safety compliance, and provide monthly reports. The process involves site assessment, maintenance planning, implementation, monitoring, and final evaluation.
What are the eligibility criteria for bidders?
Bidders must have valid electrical licenses, proven experience in similar projects, a minimum annual turnover of INR 20 million over 3 years, and submit all required documents including tender fee, EMD, and PQ BID documents. Experience in municipal street lighting projects is preferred. Compliance with safety and environmental standards is mandatory.
How can I participate in the bidding process?
Download the tender documents from the official portal, submit the tender fee, EMD, and PQ BID documents before the deadline, attend any scheduled pre-bid meetings, and submit technical and financial bids electronically. Bids will be opened publicly on the specified dates, and late submissions are not accepted.
What is the evaluation criteria for selecting the contractor?
Bids are evaluated based on technical competence (50%), financial bid (30%), and past experience (20%). A minimum technical score of 70% is required. The contract will be awarded to the highest scoring bidder, ensuring transparency and fairness.
What are the key deadlines for this tender?
The bid submission starts on 01-10-2026 at 19:00 and ends on 21-10-2026 at 13:00. The preliminary bid opening is scheduled for 23-10-2026 at 17:00, and the commercial bid opening follows at 17:30. Bidders should ensure timely submission to avoid disqualification.