Vadodara City Streetlight Maintenance Tender - 3-Year Comprehensive Operation & Maintenance
Progress
This government tender offers a comprehensive opportunity for electrical contractors to undertake the operation and maintenance of street lighting in Vadodara's West Zone (Wards 10, 11, & 12) for three years. Managed by Vadodara Mahanagar Seva Sadan, the project aims to enhance urban safety and infrastructure through reliable street lighting services. The tender involves detailed technical, financial, and eligibility criteria, with a focus on experienced bidders capable of delivering high-quality maintenance work. The process is conducted electronically via the NPROCURE portal, ensuring transparency and efficiency. Bidders must meet strict eligibility and technical standards, submit required documentation, and participate in evaluation stages that prioritize experience, technical competence, and cost-effectiveness. This is an excellent opportunity for qualified electrical firms seeking government contracts in Gujarat, contributing to urban development and municipal service excellence.
Scope Of Work
The scope of work includes:
- Comprehensive operation and maintenance of street lighting systems in the designated wards for a duration of three years.
- Regular inspection, testing, and repair of streetlights to ensure continuous operation.
- Replacement of faulty components such as bulbs, fixtures, and wiring as needed.
- Maintenance of electrical connections and ensuring compliance with safety standards.
- Reporting and documentation of maintenance activities.
The process involves:
- Initial site assessment and preparation.
- Implementation of maintenance schedules.
- Routine inspections every month.
- Emergency repairs within specified response times.
- Final reporting and handover at project completion.
| Key Deliverables | Specifications |
|---|---|
| Maintenance Schedule | Monthly inspections and repairs |
| Replacement Parts | Certified components as per standards |
| Reporting | Monthly and quarterly reports |
Bidder must ensure adherence to all safety and quality standards as specified in the tender documents.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Voltage | 220V-240V AC |
| Power Capacity | Suitable for street lighting load |
| Components | LED fixtures, weatherproof wiring |
| Certification | ISI or equivalent standards |
Sequential procedures:
- Initial system assessment.
- Implementation of maintenance plan.
- Monthly inspections and repairs.
- Emergency response within 24 hours.
- Final system audit and reporting.
Bidder must ensure all technical components meet the specified standards and are compliant with local electrical safety regulations.
Financial Requirements
The estimated project cost is approximately ₹87,87,24,000. The financial proposal should include a detailed breakdown of costs, including labor, materials, and overheads. Payment terms are linked to project milestones, with payments released upon completion of each phase.
| Cost Component | Estimated Amount |
|---|---|
| Labour & Maintenance | 60% |
| Materials & Parts | 30% |
| Miscellaneous | 10% |
Bidders must submit a bid validity of 120 days and provide an EMD as specified in the tender documents. Payment schedule will be based on successful completion of scheduled maintenance activities and acceptance by the authorities.
Tender Data
Bid Details
Tender Type
Open
Sector
Local Administration
Tender Fee
₹20,000
Contract Form
Works
Completion Period
3 Years
Currency Type
Single
Bid Submission Start
01-10-2026 19:15:00
Document Download End
21-10-2026 11:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹8,78,72,400
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
Executive Engineer,Streetlight department,VMC,Vadodara
Bid Opening Authority
Executive Engineer,Streetlight department,VMC,Vadodara
Address
Office of the Executive Engineer,Streetlight Department,2nd Floor, Room no.202, Khnaderao Market Building, Vadodara Municipal Corporation, Vadodara-390001
Contact Details
9879000701
Authority Records
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Documents 2
O and M Tender West Zone ward 10 11 12 OCT 2026.pdf
TENDER_DOCUMENT
Price Bid WZ 10.11 12.pdf
TENDER_DOCUMENT
Categories
3
Bidding Process
Process Timeline
23-10-2026 17:00
23-10-2026 17:30
Required Forms
preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - preliminary
Tender Fees
RequiredEMD
RequiredPQ BID Documents
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
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Eligibility Criteria
- ✓ Must have valid registration and licensing for electrical contracting services.
- ✓ Proven experience in urban street lighting projects, minimum of 3 similar projects in the last 5 years.
- ✓ Financial stability with annual turnover not less than ₹50 crore for the past 3 years.
- ✓ Submission of all required documents including Tender Fees, EMD, and PQ BID Documents.
- Mandatory: Valid digital signature certificate (DSC) as per IT Act-2000.
| Qualification Criteria | Details |
|---|---|
| Experience | Minimum 3 similar projects in last 5 years |
| Financial Turnover | Minimum ₹50 crore annually |
| Certification | Valid DSC and electrical contractor licenses |
| Documents | Tender Fees, EMD, PQ Bid Documents |
Bidders failing to meet these criteria will be disqualified from the process.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of work for this Vadodara streetlight maintenance tender?
The scope includes comprehensive operation and maintenance of street lighting systems in wards 10, 11, and 12 of Vadodara for three years. It covers regular inspections, repairs, component replacements, and safety compliance. The process involves initial assessment, scheduled maintenance, emergency repairs within 24 hours, and final reporting, ensuring continuous and reliable street lighting services across the designated wards.
Who is eligible to bid for this government tender?
Eligible bidders must have:
- Valid registration and licensing for electrical services
- Experience in at least 3 similar projects in the last 5 years
- An annual turnover of at least ₹50 crore for the past three years
- Valid digital signature certificates (DSC)
- Submission of all required documents including Tender Fees, EMD, and PQ Bid Documents
Failure to meet these criteria will result in disqualification.
What are the key technical specifications required for this project?
The technical standards include:
- Voltage: 220V-240V AC
- Power capacity suitable for street lighting loads
- Use of LED fixtures and weatherproof wiring
- Certification: IS standards or equivalent
The process involves initial assessment, implementing maintenance plans, routine inspections, emergency repairs, and final audits, all compliant with local electrical safety regulations.
What is the bidding process and timeline for this tender?
The process involves:
- Downloading tender documents
- Submitting Tender Fee and EMD before deadline
- Attending pre-bid meetings if scheduled
- Uploading all documents and proposals online
- Evaluation of bids on 23-10-2026
- Opening of commercial bids
- Final award notification
Key dates:
- Bid submission starts: 01-10-2026
- Deadline: 21-10-2026
- Evaluation: 23-10-2026
All submissions must be completed electronically via the NPROCURE portal before the deadline.
How will the bids be evaluated and what are the criteria?
Bids will be evaluated based on:
| Criteria | Weightage |
|---|---|
| Technical competence and experience | 50% |
| Financial proposal | 30% |
| Technical compliance | 20% |
| Minimum qualifying marks are 70% in technical evaluation. The evaluation considers experience, financial stability, and adherence to technical standards. The highest scoring bid will be selected, ensuring a transparent and fair process. |