Tender for Portable Gas Leak Detection Services for Vadodara Gas Limited (VGL) - 2-Year Contract
Progress
Vadodara Gas Limited (VGL) is inviting bids for a 2-year contract to provide Portable Gas Leak Detection Survey Services for underground pipelines. This essential service aims to enhance pipeline safety, prevent gas leaks, and ensure regulatory compliance. The tender is open to experienced companies with proven capabilities in gas leak detection, equipped with certified tools and trained personnel. The project involves systematic surveys, detailed reporting, and follow-up inspections, with a focus on safety standards and environmental regulations. The contract offers an opportunity for service providers to contribute to public safety and infrastructure integrity in Vadodara. Key details include a completion period of 24 months, a tender fee of INR 3000, and submission deadlines in early November 2026. Bidders must meet strict eligibility criteria, submit comprehensive documentation, and adhere to technical specifications to qualify for this lucrative government contract.
Scope Of Work
The scope of work includes:
- Conducting Portable Gas Leak Detection Surveys of underground pipelines and mains in Vadodara.
- Using state-of-the-art portable leak detection equipment to identify leaks accurately.
- Performing surveys periodically over two years on an ARC basis.
- Providing detailed survey reports with location, severity, and recommended actions.
- Ensuring compliance with safety standards and regulatory requirements.
- Coordinating with Vadodara Gas Limited for scheduling and access.
The process involves:
- Preparation and planning of survey routes.
- Deployment of qualified survey teams equipped with advanced leak detection tools.
- Conducting systematic surveys along pipeline routes.
- Immediate reporting of detected leaks.
- Follow-up inspections and verification.
- Submission of comprehensive reports.
| Equipment Specifications | Requirements |
|---|---|
| Detection Range | Sensitive to gas leaks at minimal levels |
| Data Recording | Digital with GPS tagging |
| Safety Compliance | Meets all local safety standards |
Bidder must ensure all activities adhere to safety protocols and environmental regulations.
Technical Specifications
The service provider shall use portable gas leak detection equipment capable of detecting leaks in natural gas pipelines with the following technical parameters:
| Parameter | Specification |
|---|---|
| Detection Sensitivity | Detects leaks as low as 5 grams per year |
| Data Logging | Real-time digital recording with GPS integration |
| Power Supply | Battery operated with minimum 8 hours continuous operation |
| Calibration | Must be calibrated as per manufacturer standards before deployment |
Sequential process:
- Equipment calibration.
- Site survey planning.
- Deployment of detection teams.
- Conducting systematic surveys.
- Data collection and analysis.
- Reporting and follow-up.
The equipment must be certified and compliant with local safety and environmental standards.
Financial Requirements
The estimated budget for this 2-year service contract is between INR 15,00,000 to INR 20,00,000, inclusive of all costs. The financial breakdown is as follows:
| Cost Component | Estimated Cost |
|---|---|
| Equipment and Consumables | INR 5,00,000 |
| Labor and Manpower | INR 8,00,000 |
| Transportation and Logistics | INR 2,00,000 |
| Miscellaneous | INR 1,00,000 |
Payment terms include:
- An initial mobilization advance of 10% upon contract signing.
- Monthly payments based on completed survey milestones.
- Final payment after submission of comprehensive survey reports.
- Payments will be processed within 30 days of invoice submission and approval.
Bidders must submit a detailed financial proposal aligned with these guidelines.
Tender Data
Bid Details
Tender Type
Open
Sector
Petroleum and Natural Gas
Tender Fee
₹3,000
Contract Form
Service
Completion Period
24 Months
Currency Type
Single
Bid Submission Start
17-10-2026 18:01:00
Document Download End
02-11-2026 13:59:00
Bid Validity
90 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Instrumentation - All
Authority & Contact
Officer Inviting Bids
C&P In-charge
Bid Opening Authority
C&P In-charge
Address
1st Floor Riddhi Tower, O. P. Road, Nr. Manisha Circle, Vadodara - 390015
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 2
Bid Docs Leak Detection Survey S341_RI.pdf
TENDER_DOCUMENT
GCC Service - VGL.pdf
TENDER_DOCUMENT
Categories
15
Bidding Process
Process Timeline
02-11-2026 15:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Tender Fee Copy - in form like Bank Drafts / Banker Cheque payable to VGL/Bank transfer
RequiredEMD Copy - in any form like BG/ DD/ Banker’s Cheque/ Online Banking Transaction/ Letter of Credit
RequiredTechnical BEC Documents - LOA, PO, WO and Execution/ Completion Certificate etc.
RequiredFinancial BEC Documents - Audited Financial Statements and F 15, etc.
RequiredCompany Documents - PAN, GST, MSME, EPFO, ESIC, etc.
RequiredForms and Formats
RequiredEntire Bid Documents along with GCC, Drawing, PTS, Replies to Bidders queries etc.
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
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Eligibility Criteria
✓ Must have proven experience in gas leak detection services for pipelines.
✓ Must possess valid certifications and licenses for leak detection equipment.
✓ Must submit proof of financial stability (audited financial statements for the last 3 years).
✓ Must provide proof of technical capability, including list of equipment and trained personnel.
✓ Must have valid GST registration, MSME/EPFO/ESIC certificates.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Experience in Gas Leak Detection | At least 3 years |
| Financial Turnover | INR 50 lakhs annually |
| Certification | ISO 9001 or equivalent |
| Technical Equipment | Must own or have access to certified portable leak detection devices |
Note: Bidders must submit all required documents as specified in the tender document to qualify for evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of services required in this tender?
The tender seeks Portable Gas Leak Detection Survey Services for underground pipelines in Vadodara. The scope includes conducting systematic surveys using advanced portable detection equipment, providing detailed reports, ensuring safety compliance, and performing follow-up inspections over a two-year period. The service aims to identify leaks promptly to prevent hazards and maintain uninterrupted gas supply.
What are the eligibility criteria for bidders?
Bidders must demonstrate experience in gas leak detection, possess valid certifications and licenses, and submit financial documents such as audited statements. They should have appropriate technical equipment and meet minimum turnover requirements. Essential certifications include GST registration, MSME/EPFO/ESIC certificates, and compliance with ISO standards. All documents must be submitted as per the tender guidelines.
How can I participate in the bidding process?
Interested bidders should download the tender documents from the official portal, attend the pre-bid meeting, and submit their technical and financial bids electronically before the deadline. The process includes bid opening, evaluation, and award notification. Ensure all required documents are submitted correctly to qualify for evaluation.
What is the deadline for bid submission?
The last date for bid submission is 2nd November 2026 at 14:00 hrs. Bids must be submitted online through the designated portal before this deadline. Late submissions will not be accepted under any circumstances. Bidders are encouraged to submit well before the deadline to avoid last-minute issues.
What technical specifications should the leak detection equipment meet?
The equipment must be capable of detecting gas leaks as low as 5 grams per year, with digital data logging and GPS tagging. It should be battery operated with at least 8 hours of continuous operation, and calibrated as per manufacturer standards. Certification and compliance with local safety standards are mandatory to ensure accuracy and safety during surveys.