Vadodara Municipal Corporation Security Services Tender for 1-Year Deployment of Security Personnel
Progress
Vadodara Mahanagar Seva Sadan invites bids for Security Services to deploy security personnel at various offices and locations within Vadodara's North Zone for a period of one year. This tender offers an excellent opportunity for experienced security service providers to partner with the municipal government. The scope includes safeguarding government offices, monitoring premises, and maintaining security protocols. The project has an estimated value of INR 14 Crores, emphasizing the importance of reliable and professional security management. Bidders must meet eligibility criteria, submit required documents, and adhere to the outlined technical and financial specifications. The process involves transparent online bidding, evaluation based on predefined criteria, and timely contract execution. This tender is ideal for security agencies with proven experience, valid certifications, and a commitment to quality service delivery within the public sector.
Scope Of Work
The selected service provider will be responsible for deploying adequate security personnel at designated offices and locations within Vadodara's North Zone. Key deliverables include:
- Safeguarding government offices and installations
- Monitoring premises and controlling access
- Maintaining security logs and reports
- Responding to security incidents promptly
The scope involves the following process:
- Deployment of security personnel as per the approved staffing plan.
- Regular patrolling and surveillance of assigned locations.
- Implementation of security protocols and emergency procedures.
- Coordination with local authorities and law enforcement.
- Reporting and documentation of daily security activities.
The service provider must ensure compliance with all applicable laws, safety standards, and the specifications outlined in the tender document. The deployment must be flexible to accommodate any operational changes during the contract period.
Technical Specifications
The security personnel must be trained, certified, and equipped with appropriate uniforms and communication devices. Technical parameters include:
| Parameter | Specification |
|---|---|
| Personnel Qualification | Minimum 10th standard, trained in security protocols |
| Uniform | Standardized, identifiable uniform with ID badge |
| Communication | Walkie-talkies or mobile communication devices |
| Deployment | 24/7 security coverage at designated sites |
| Equipment | CCTV monitoring, access control systems |
Sequential process for technical compliance:
- Submit credentials and certifications.
- Attend technical evaluation if required.
- Deployment planning and staff orientation.
- Regular supervision and quality checks.
The service provider shall ensure all personnel adhere to safety and security standards, and any technical upgrades or modifications must be approved by Vadodara Mahanagar Seva Sadan.
Financial Requirements
The total estimated budget for the security services is INR 14 Crores. Payment terms are as follows:
| Payment Schedule | Details |
|---|---|
| Mobilization Advance | 10% upon contract signing |
| Monthly Payments | 70% based on attendance and performance |
| Final Settlement | 20% after completion and acceptance |
Bidders must submit a detailed financial proposal, including breakdowns for manpower, equipment, and other expenses. All payments are subject to compliance with contractual obligations and satisfactory performance. The bid submission must include proof of financial capacity, such as recent bank statements or financial certificates.
Tender Data
Bid Details
Tender Type
Open
Sector
Security
Tender Fee
₹20,000
Contract Form
Service
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
12-08-2026 00:00:00
Document Download End
25-08-2026 02:43:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Value
₹14,00,00,000
Bid To RA
No
Item Category
Security System / Service
Authority & Contact
Officer Inviting Bids
Director ER&S
Bid Opening Authority
Director ER&S
Address
khanderao market, raj mahal road vadodara
Contact Details
9825110612
Authority Records
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Documents 1
NZ 284-3 26-27 Pdf.pdf
TENDER_DOCUMENT
Categories
2
Bidding Process
Process Timeline
31-08-2026 17:00
31-08-2026 18:00
Required Forms
preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
price
security services
User Defined Template-Secured
Required Documents
Stage - preliminary stage
all other required documents
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Eligibility Criteria
✓ Must have valid security service license issued by relevant authorities.
✓ Proven experience in providing security services to government or large organizations.
✓ Demonstrated ability to deploy sufficient trained security personnel.
✓ Valid certification for security personnel as per government regulations.
✓ Financial stability evidenced by recent financial statements.
| Criterion | Requirement |
|---|---|
| Experience | Minimum 3 years in security services for government or corporate clients |
| Certification | Valid security agency license and personnel certification |
| Financials | Annual turnover of at least INR 5 Crores in the last fiscal year |
| Documentation | Submission of all required legal and operational documents |
Note: Bidders must submit all documents specified under 'Documents required for preliminary stage' as part of their bid.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this security services tender?
The primary objective is to deploy qualified security personnel to safeguard Vadodara Municipal Corporation offices and installations across the North Zone for a period of one year. The contract aims to ensure safety, surveillance, and security management at multiple government locations, providing reliable security services from experienced agencies.
How can I participate in this tender?
Interested bidders must download the tender documents from the official portal, pay the tender fee of INR 20,000, and submit all required documents including EMD before the deadline. The entire process is online via the nProcure portal, and bidders are encouraged to attend training sessions for guidance. Ensure compliance with all eligibility criteria and technical specifications to qualify.
What are the key eligibility requirements for bidders?
Bidders must hold valid security service licenses, demonstrate minimum 3 years of experience, and possess valid certifications for security personnel. They should also have an annual turnover of at least INR 5 Crores and submit all legal and operational documents as specified. These criteria ensure only qualified agencies participate.
What is the evaluation process for the bids?
Bids are evaluated based on experience, certifications, financial stability, technical proposal quality, and price competitiveness. The process involves preliminary screening, technical evaluation, and final price bid opening. The highest-scoring bid will be awarded the contract, with minimum thresholds set for mandatory criteria.
What are the important dates and deadlines I should be aware of?
The tender starts on 12-08-2026 and closes on 31-08-2026. Key deadlines include document download ending on 25-08-2026, bid submission deadline on 31-08-2026 at 16:00, and tender opening shortly after. Bidders must submit all documents before these dates to participate.