Vadodara Municipal Corporation Security Services Tender for 1-Year Deployment of Security Personnel
Progress
The Vadodara Mahanagar Seva Sadan invites bids for a Security Services Tender to deploy trained security personnel across multiple offices and locations in the East Zone of Vadodara. This government security contract aims to enhance safety, monitor premises, and ensure compliance with security standards for a period of one year. The project involves deploying qualified security staff, providing necessary equipment, and maintaining operational oversight. With an estimated budget of ₹135 million, this tender offers a significant opportunity for experienced security agencies to serve the Vadodara municipal government. The process includes online bid submission, evaluation based on experience, cost, and technical compliance, with key deadlines set for August 2026. Interested bidders must meet eligibility criteria, submit all required documents, and adhere to the terms and conditions outlined in the tender documents. This is a transparent, open tender designed to select a competent service provider for a large-scale government security project in Gujarat.
Scope Of Work
The selected service provider will be responsible for:
- Deploying a sufficient number of trained security personnel across designated offices and locations within the East Zone of Vadodara.
- Monitoring premises and ensuring safety protocols are strictly followed.
- Maintaining security equipment and reporting any incidents or breaches.
- Coordinating with Vadodara Mahanagar Seva Sadan authorities for security updates and emergencies.
Key deliverables include:
- Deployment of security personnel as per the requirement.
- Regular reporting and documentation of security activities.
- Ensuring compliance with government security standards.
The process involves:
- Submission of bid along with all required documents.
- Evaluation of bids based on eligibility, experience, and cost.
- Awarding of contract to the successful bidder.
- Deployment and ongoing management of security services for the contract duration.
The scope also encompasses provision of necessary security equipment and uniforms, as specified in the tender documents.
Technical Specifications
The security personnel must adhere to the following technical standards:
| Parameter | Specification |
|---|---|
| Qualification | Minimum 12th pass with security training |
| Uniform | Standardized security uniform as per government norms |
| Equipment | Communication devices, security kits |
| Deployment | 24/7 security coverage at designated locations |
| Reporting | Daily security reports and incident logs |
Sequential procedures include:
- Recruitment and training of security personnel.
- Deployment at designated locations.
- Regular monitoring and supervision.
- Incident reporting and escalation.
All technical requirements are detailed in the tender documents, ensuring compliance with government security standards.
Financial Requirements
The total estimated budget for this security services tender is approximately ₹135,000,000. The cost breakdown includes:
| Component | Amount |
|---|---|
| Security Personnel Deployment | ₹120,000,000 |
| Equipment & Uniforms | ₹10,000,000 |
| Miscellaneous & Contingencies | ₹5,000,000 |
Payment terms are as follows:
- 30% advance upon contract signing.
- 50% based on monthly milestones.
- Remaining 20% after successful completion and acceptance.
Bidders must submit a detailed financial proposal aligned with these guidelines. The tender fee of ₹20,000 is payable during bid submission, and EMD as specified must be submitted to qualify.
Tender Data
Bid Details
Tender Type
Open
Sector
Security
Tender Fee
₹20,000
Contract Form
Service
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
12-08-2026 00:00:00
Document Download End
25-08-2026 02:43:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹13,50,00,000
Bid To RA
No
Item Category
Security System / Service
Authority & Contact
Officer Inviting Bids
Director ER&S
Bid Opening Authority
Director ER&S
Address
khanderao market, raj mahal road vadodara
Contact Details
9825110612
Authority Records
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Documents 1
EZ 284-1 26-27 pdf.pdf
TENDER_DOCUMENT
Categories
2
Bidding Process
Process Timeline
31-08-2026 17:00
31-08-2026 18:00
Required Forms
preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
price
security services
User Defined Template-Secured
Required Documents
Stage - preliminary stage
all other required documents
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Eligibility Criteria
✓ Must have valid security service license and certification.
✓ Proven experience in providing security services to government or large organizations.
✓ Demonstrated financial stability with an average annual turnover of at least ₹50 million in the last three years.
✓ Submission of all required documents, including proof of past performance, licenses, and certifications.
| Qualification Requirement | Details |
|---|---|
| Experience | Minimum 3 years in security services |
| Financial Stability | Turnover of ₹50 million annually |
| Certification | Valid security license and relevant certifications |
| Documents | All documents listed in the tender notice |
Important: Bidders must meet all eligibility criteria to qualify for evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this security services tender?
The tender involves deploying trained security personnel across various offices and locations within Vadodara's East Zone. Responsibilities include monitoring premises, maintaining security protocols, reporting incidents, and ensuring safety standards are met throughout the 12-month contract period. The scope also covers provision of security equipment, uniforms, and ongoing supervision as detailed in the tender documents.
Who is eligible to bid for this security services tender?
Eligible bidders must possess a valid security service license, demonstrate experience in providing security services to government or large organizations, and have a minimum annual turnover of ₹50 million over the last three years. All required documents, including licenses and past performance proof, must be submitted as per the eligibility criteria outlined in the tender.
What are the key dates and deadlines for submission?
Bid submissions open on 12-08-2026 and close on 31-08-2026 at 16:00. Tender documents can be downloaded until 25-08-2026. The evaluation and shortlisting process will be completed by 31-08-2026 at 17:00, with the price bid opening scheduled for the same day at 18:00. Bidders must adhere strictly to these deadlines to participate.
What is the estimated budget for this security services project?
The total estimated cost is approximately ₹135 million, covering deployment, equipment, uniforms, and miscellaneous expenses. Payment will be made in installments based on milestones, including an initial advance, monthly payments, and final acceptance. The tender fee of ₹20,000 is payable during bid submission.
How can I get support or clarifications during the bidding process?
Support is available through the (n)Procure support team and Vadodara Mahanagar Seva Sadan contacts. Bidders can attend training sessions every Saturday at (n)code Solutions, Ahmedabad, or contact the designated officials via phone or email. All queries should be raised before the bid submission deadline to ensure timely assistance.