Vadodara Municipal Corporation Security Services Tender for 1-Year Deployment of Security Personnel
Progress
Vadodara Municipal Corporation is inviting bids for a Security Services Tender to deploy security personnel across multiple offices and locations for a one-year contract. This government procurement opportunity targets experienced security agencies with valid licenses and proven performance in public sector projects. The tender aims to ensure safety, monitoring, and security management within Vadodara's South Zone, with an estimated project value of approximately ₹70 million. Bidders must comply with eligibility criteria, technical specifications, and submission deadlines detailed in the tender documents. The process involves submitting electronic bids via the official portal, attending vendor training sessions, and adhering to evaluation criteria emphasizing experience, cost, and compliance. This is an excellent opportunity for security firms to partner with Vadodara's municipal authorities, contributing to public safety and infrastructure security. The tender process is transparent, competitive, and designed to select the most capable service provider for this critical municipal requirement.
Scope Of Work
The selected service provider shall be responsible for:
- Deploying the required number of security personnel at designated offices and locations as specified by Vadodara Mahanagar Seva Sadan.
- Ensuring all security personnel are adequately trained, uniformed, and equipped.
- Monitoring premises continuously and reporting any security breaches.
- Maintaining records of security activities and incidents.
- Adhering to all safety and security protocols mandated by the government.
The process includes:
- Receiving and reviewing tender documents.
- Preparing and submitting the technical and financial bids via the designated e-Procurement platform.
- Participating in the bid opening scheduled on 31-08-2026.
- Complying with all contractual obligations upon award.
| Key Specifications | Details |
|---|---|
| Number of Security Personnel | As per site requirements |
| Deployment Duration | 12 months |
| Certification Requirements | Valid security service license |
| Training Standards | Basic security and emergency response |
| Reporting | Daily activity reports and incident logs |
Technical Specifications
The security personnel must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Uniform | Standardized security uniform with ID badge |
| Training | Certified in basic security, emergency response, and first aid |
| Equipment | Communication devices, CCTV monitoring tools |
| Certification | Valid security agency license issued by Gujarat authorities |
| Deployment Process | Sequential deployment starting from the bid acceptance date, with initial training and orientation |
Bidders should follow these steps:
- Ensure all technical requirements are met.
- Submit technical documents along with bid.
- Participate in the bid opening and evaluation process.
- Deploy personnel as per approved plan and schedule.
Financial Requirements
The estimated total budget for this security services contract is ₹70,000,000. The financial bid should include a detailed cost breakdown:
| Cost Component | Amount (INR) |
|---|---|
| Monthly Security Personnel wages | Variable based on number of personnel |
| Equipment & Uniforms | Fixed cost as per specifications |
| Management & Supervision | Included in service charges |
| Total Estimated Cost | ₹70,000,000 |
Payment terms are as follows:
- 10% advance upon contract signing.
- Monthly payments based on verified deployment and performance.
- Final payment after successful completion of the contract period.
Bidders must submit proof of financial capacity and previous payment records along with their bid.
Tender Data
Bid Details
Tender Type
Open
Sector
Security
Tender Fee
₹20,000
Contract Form
Service
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
12-08-2026 00:00:00
Document Download End
25-08-2026 02:43:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Value
₹7,00,00,000
Bid To RA
No
Item Category
Security System / Service
Authority & Contact
Officer Inviting Bids
Director ER&S
Bid Opening Authority
Director ER&S
Address
khanderao market, raj mahal road vadodara
Contact Details
9825110612
Authority Records
BID & GeM Expert Consultancy
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Documents 1
SZ 284-4 26-27 pdf.pdf
TENDER_DOCUMENT
Categories
2
Bidding Process
Process Timeline
31-08-2026 17:00
31-08-2026 18:00
Required Forms
preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
price
security services
User Defined Template-Secured
Required Documents
Stage - preliminary stage
all other required documents
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Eligibility Criteria
✓ Must have valid security service license issued by competent authorities.
✓ Proven experience in providing security services for government or municipal projects.
✓ Demonstrated financial stability with an annual turnover of at least ₹50 million in the past three years.
✓ Submission of all required documents for preliminary verification, including company registration, license certificates, and past performance records.
| Qualification Criteria | Minimum Requirement |
|---|---|
| License & Certification | Valid Security Service License |
| Financial Turnover | ₹50 million annually |
| Experience | Minimum 3 years in security services |
| Past Performance | Successful completion of similar projects |
| Technical Capability | Adequate trained personnel and equipment |
Note: Bidders must meet all eligibility criteria to qualify for the tender.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this security services tender?
This tender aims to select a qualified security service provider to deploy security personnel across various offices and locations under Vadodara Municipal Corporation for a period of one year, ensuring safety, monitoring, and security management.
What are the key eligibility criteria for bidders?
Bidders must possess a valid security service license, demonstrate experience in government or municipal projects, have a minimum annual turnover of ₹50 million, and submit all required documents for verification. Technical competence and past performance are also critical.
How can I participate in the bidding process?
Participants should download the tender documents from the official portal before the deadline, prepare their technical and financial bids according to the specified formats, and submit electronically via the e-Procurement platform. Attending the vendor training sessions is recommended for smooth submission.
What is the deadline for bid submission?
The last date for submitting bids is 31-08-2026 at 16:00 hours. All bids must be uploaded electronically before this deadline; late submissions will not be accepted under any circumstances.
What are the evaluation criteria for selecting the service provider?
Bids will be evaluated based on technical competence (40%), financial offer (30%), past performance (20%), and compliance with eligibility criteria (10%). A minimum technical score of 70 points is required for qualification.