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Vadodara Municipal Corporation Tender for Design, Fabrication & Supply of 11-KL LDO Tanker on TATA/Ashok Leyland Chassis

Bid Publish Date

12-Sep-2025, 12:06 pm

Bid End Date

24-Sep-2025, 10:30 am

EMD

₹74,500

Value

₹37,21,880

Location

VADODARA , GUJARAT

Progress

Issue12-Sep-2025, 12:06 pm
AwardPending
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Tender Type

Open

Sector

Local Administration

Tender Fee

₹4,000

Contract Form

Works

Completion Period

60  Days

Currency Type

Single

Categories 12

EQUIPMENT SPORT VEHICLE BLOOD BANK QUALITY CONTROLS FUME HOODS MECHANICAL EQUIPMENT QUALITY ASSURANCE AUDIT ARNO STARTING CONTACTOR POWER ALUMINIUM ALLOY WATER LEVEL RECORDER PEB APFC PANEL

The Vadodara Mahanagar Seva Sadan has issued an open tender for the design, fabrication, installation, supply, and testing of an 11-KL LDO tanker mounted on a 19-ton chassis from TATA or Ashok Leyland. This project aims to strengthen municipal fuel transportation infrastructure, ensuring safe and efficient delivery of lubricants or similar liquids. The tender invites experienced contractors with proven expertise in vehicle fabrication, technical compliance, and timely project delivery. With an estimated cost of approximately INR 37.22 lakh and a bid validity of 180 days, this opportunity is ideal for reputed firms in the mechanical and vehicle manufacturing sectors seeking to contribute to Gujarat's urban infrastructure development. The process includes detailed technical and financial evaluation, with strict adherence to government procurement norms, ensuring transparency and fair competition.

Scope Of Work

The scope of work includes:

  • Designing the 11-KL LDO tanker according to technical specifications.
  • Fabricating the tanker with high-quality materials ensuring durability and safety.
  • Mounting the tanker on a suitable TATA/Ashok Leyland 19-ton chassis.
  • Installing necessary fittings, valves, and safety features.
  • Conducting comprehensive testing and quality checks.
  • Ensuring compliance with all relevant standards and regulations.
  • Providing documentation, technical drawings, and credentials.

The process involves:

  1. Submission of technical and financial bids.
  2. Technical evaluation based on specifications, experience, and credentials.
  3. Price evaluation and final selection.
  4. Contract signing and project commencement.
  5. Design approval, fabrication, and assembly.
  6. Testing, quality assurance, and commissioning.
  7. Delivery and installation at Vadodara site.
Technical Specifications Details
Tank Capacity 11 KL
Chassis Make TATA / Ashok Leyland
Chassis Capacity 19-ton
Material High-grade steel
Testing Standards IS, ASTM, or equivalent
Completion Period 60 days

Bidder must ensure all technical parameters are met and submit detailed technical drawings along with credentials.

Technical Specifications

The technical specifications for the 11-KL LDO tanker include:

Parameter Specification
Tank Capacity 11 Kiloliters
Material High-strength steel with corrosion resistance
Chassis TATA or Ashok Leyland, 19-ton capacity
Fittings Safety valves, level indicators, and discharge valves
Testing Standards Compliant with IS, ASTM, or equivalent standards
Delivery Timeline 60 days from contract signing

Bidder must follow sequential procedures:

  1. Submit detailed technical drawings.
  2. Conduct internal quality checks.
  3. Undergo third-party testing.
  4. Obtain approval before final delivery.

Financial Requirements

The estimated project cost is approximately INR 37,21,880.00. Bidders are required to submit a bid security deposit of INR 74,500 (EMD). The bid price must include all costs related to design, fabrication, testing, and delivery. Payment terms are as follows:

  • 30% advance upon contract signing.
  • 50% after completion of fabrication and initial testing.
  • 20% upon final delivery and acceptance.

All payments are subject to submission of valid invoices and compliance with contractual milestones. The total bid amount must be inclusive of all applicable taxes and duties.

Documents 2

Tender documents.pdf

TENDER_DOCUMENT

Preesnot.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid registration certificates of firm/organization.
  • ✓ Must submit a demand draft for tender fee and EMD.
  • ✓ Proven experience with similar projects, including performance certificates or work orders.
  • ✓ Valid GST registration.
  • ✓ Last three years' turnover certificates (F.Y. 21-22, 22-23, 23-24).
  • ✓ Last three years' IT returns acknowledgment copies.
  • ✓ Not blacklisted by any government or semi-government organization (Declaration on Rs. 300 stamp paper).
  • ✓ Attested Power of Attorney or signatory authority (if applicable).
  • ✓ Technical drawings, specifications, and presentation supporting the bid.
Financial Qualification Details
Minimum Annual Turnover INR 10 lakh
EMD Amount INR 74,500
Bid Validity 180 days

Bidders must meet all eligibility requirements to qualify for participation.

Bidding Process

Process Timeline

1. preliminary Stage

24-09-2025 16:02

2. Commercial Stage

26-09-2025 16:00

Required Forms

preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

PRICE BID for LDO TANKER

User Defined Template-Secured

Required

Required Documents

Stage - preliminary Stage

1

SCAN COPY OF Demand Draft for Tender fee and EMD

Required
2

Registration Certificate of Firm /Company/Organization/Shop & Establishment certificate or MSME Certificate

Required
3

Copy of performance certificate / 3A form / Work order of equipment supplied earlier by the Bidder

Required
4

GST Registration

Required
5

Last three year turn over certificate (latest CA certified copy on CA Letterhead) (F.Y.21-22,22-23,23-24)

Required
6

Last three year IT return acknowledgement copy only (Without audited report) (F.Y.21-22,22-23,23-24)

Required
7

Not Black Listed in any Semi. Govt. / Govt. certificate as per annexure 1 (Declaration On Rs, 300 stamp paper)

Required
8

Attested Copy of the power of attorney or signatory authority to sign the contract on behalf of the company (If applicable)

Required
9

Drawing, Technical and general specifications of equipment’s being offered on letterhead and Technical presentation in support of the Technical Bid with all credentials and salient features of the equipment

Required
10

signed copy of tender document

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this tender for the Vadodara Municipal Corporation?

This tender involves designing, fabricating, installing, supplying, testing, and commissioning an 11-KL LDO tanker mounted on a TATA or Ashok Leyland 19-ton chassis. The project aims to enhance municipal fuel transportation infrastructure, requiring bidders to meet technical, safety, and quality standards as specified in the tender documents.

What are the eligibility criteria for participating in this tender?

Eligible bidders must provide valid registration certificates, performance certificates, GST registration, and demonstrate financial stability with last three years' turnover and IT returns. They should not be blacklisted and must submit technical drawings and credentials. EMD of INR 74,500 is mandatory for qualification.

What is the bid submission process and deadline?

Bids must be submitted electronically via nProcure portal before 24-09-2025 at 16:00 hrs. The process includes downloading tender documents, submitting technical and financial bids, and attending pre-bid meetings if scheduled. Late submissions will be rejected, so timely compliance is essential.

What are the technical specifications required for the tanker?

The tanker must have a capacity of 11 KL, constructed with high-grade steel, mounted on a TATA or Ashok Leyland 19-ton chassis. It should include safety valves, level indicators, and comply with IS/ASTM standards. Testing will be conducted as per industry norms to ensure safety and durability.

How will the evaluation and selection be conducted?

Bids will be evaluated based on technical competence (40%), specification compliance (30%), cost (20%), and delivery schedule (10%). A minimum technical score of 70% is required. The final award will be based on combined technical and financial scores, ensuring transparency and fairness.